Associate Business Development Manager - Litigation
Office New York
Practice Area Marketing
Date Posted Jun 05, 2023
Application Deadline May 22, 2024
Your primary focus will be driving brand recognition and market visibility for the New York Litigation Practice. Additionally, you will support NY Litigation business development activity, and other marketing/business development projects to further promote the firm’s nationwide brand under the direction of the Senior Litigation Business Development Manager (Senior BDM).
Responsibilities:
Work with the Senior BDM and Litigation Practice management to identify priorities for market visibility and brand recognition; set and operationalize the strategy to advance those priorities. Tactics may include hosting and attending events, sponsoring conferences, coordinating social media campaigns, working with PR, and sourcing speaking engagements, to name a few.
Create tailored marketing campaigns to best leverage sponsorships and speaking engagements.
Support the NY Litigation attorneys in the sales process by managing the day-to-day pitch requests and RFP responses. This role will support the Senior BDM in preparing the firm’s response for strategic pitches and RFPs.
Respond to various ranking and recognition surveys such as Chambers, Best Law Firms, Legal 500, and Benchmark Litigation.
Work with Practice Chairs to manage the day-to-day needs of several of the Section’s priority practices including White Collar & Investigations and Insurance & Reinsurance.
Advise attorneys on promoting their personal brand both internally and externally through social media, cross-practice collaboration, and participation in committees or boards.
Work closely with the PR team to drive opportunity and visibility for Litigation practitioners in various third party publications.
Collect and maintain experience so that our most relevant experience appears on the website and in pitches and other collateral materials.
Work with the Senior BDM and Boston-based ABDM to provide guidance and mentorship to BD Specialist.
Create case studies for our most impressive client work and obtain client testimonials and logo permissions, where appropriate.
Support integration efforts for new lateral attorneys hired into the Litigation practice.
Assist in budget preparation and strategic planning discussions.
Collaborate with Finance and Marketing Tech teams to use firm data (client financials, pitch activity) and tech platforms (CRM) to effectively inform and report on sales and client development activity and actions.
Work with fellow Litigation ABDM and Senior BDM to achieve the goals established by the Chief Marketing Officer and Director of Business Development.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
5+ years of work experience in business development, preferably in a law firm or professional services environment.
Previous experience preparing rankings and award submissions.
Ability to work in a fast-paced environment with stressful deadlines and high expectations for attention to detail and quality of work product.
Outstanding client service mentality.
Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.
Ability to manage multiple, often competing, priorities.
Ability to see the big picture and operationalize a plan that includes attention to detail and the ability to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, client financials.
Ability to work as part of a team and with people with varying communications styles.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Must be self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Excellent interpersonal skills.
Excellent written, presentation, and verbal communications skills.
Solid computer skills, including proficiency in using CRM, Microsoft Word, PowerPoint and Excel.
General knowledge of social media platforms.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Ability to travel 10% or more and based on the needs of the position.
The salary range for this position in CA and NY is $120,000 to $135,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Billing Specialist
Office Toronto
Practice Area Finance
Date Posted Apr 06, 2023
Application Deadline Apr 06, 2033
The Billing Specialist is responsible for processing client billing in a variety of formats depending upon the needs of the client, printing of pre-bills and/or final bills for lawyers’ review, researching and answering billing and/or Finance related questions from lawyers, assistants and clients, as well as, inputting and updating invoices in the accounting system. This position reports into the Manager of Billing.
Responsibilities:
Understand and comply with individual client billing guidelines
Utilize accounting tools for tracking client specifics
Some invoices will require submission through our E-billing system (E-Hub), or directly into client sites.
Process client bills (making/confirming appropriate edits to drafts).
Research questionable time/cost entries and pull back up as necessary.
Review finalized invoices for quality and accuracy.
Ensure monthly billing is completed by firm deadlines.
Resolve specific billing issues (fix client bills) assigned to you from your supervisor, collections team or from billing lawyers or assistants.
Prepare documentation to obtain approval for write offs and write downs, etc.
Assume responsibility for managing each lawyer’s portfolio of unbilled time/costs, providing status reports to management as needed.
Conduct regular unbilled and A/R maintenance to keep reports current.
Provide billing/payment histories and conduct research should a question arise.
Convey information via excel spreadsheets as needed.
Assist billing lawyers with collection of accounts receivable.
Assist with Finance questions and paperwork relating to Trust transactions.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Associate's or Bachelor’s degree preferred.
5+ years billing experience in a professional services environment. Elite 3E or other relevant billing software experience preferred.
Experience with multi-currency billing and/or Canadian taxes preferred.
Regular, consistent attendance is an essential function of the job.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook and Excel.
Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Creative Services Manager
Office Boston
Practice Area Marketing
Date Posted Apr 17, 2023
Application Deadline Apr 17, 2033
Mintz, an AmLaw 100 law firm with eight years of consecutive growth, is looking for a Creative Services Manager to play a critical role within our growing Marketing and Communications department. To help drive the Mintz brand forward, this role will lead the talented Creative Services team and project manage a wide variety of marketing and communications initiatives and deliverables.
Reporting directly to the Sr. Manager of Marketing and Communications, the Creative Services Manager is a service-oriented leader who thrives in a fast-paced environment and has strong project management skills. The ideal candidate is a creative problem solver with the ability to communicate effectively, has a positive attitude, and displays a willingness and flexibility to help meet firm goals in any capacity.
Responsibilities:
Serve as the primary point of contact for the Creative Services Department and lead a team of talented, multi-functional designers.
Lead project management for the team, overseeing project intake, resource allocation, workflow, and execution.
Develop processes, milestones, and timelines that ensure projects meet objectives and expectations, taking action to overcome obstacles when needed.
Communicate with project stakeholders on an ongoing basis and report on progress to the appropriate audiences.
Oversee brand compliance, quality, creativity, and efficiency across all projects.
Collaborate closely with the Communications Manager to align written and visual content and ensure a smooth department workflow.
Develop and promote collaborative relationships with the entire Marketing department, including, Business Development, Events, and Technology teams.
Cover and support the Creative Team during periods of high demand or absences.
Work with external vendors and ensure competitive pricing, accuracy, and high-quality standards are being met.
Organize and maintain creative asset libraries.
Provide relevant training to new employees and/or teams as needed.
Identify emerging creative marketing trends and tools to continuously elevate the Mintz brand and support evolving business needs and priorities.
Support Sr. Manager of Marketing and Communications in developing department strategies, and objectives to support the brand and business goals.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time
Qualifications:
Bachelor’s degree required.
10+ years of marketing and communications experience in a corporate or professional service setting. Law firm experience is a plus.
Minimum 5 years of project management experience overseeing a wide variety of deliverables including print, digital, photography, video, and web.
Ability to motivate and develop teams, encouraging collaboration.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects, and adjust to shifting priorities.
Strong judgment that considers multiple factors in decision-making, especially with respect to Mintz’s reputation.
Ability to collaborate and gain the respect, trust, and confidence of attorneys and professional staff.
Superior verbal and written communication skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Outstanding sense of customer service and ability to instill this in others.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, PowerPoint, and other Microsoft products.
Strong experience using Adobe Creative Cloud products (particularly InDesign, Photoshop, and Illustrator) Ceros, and other design and interactive content platforms.
Ability to be an active contributor on projects as needed, is essential.
Demonstrated ability to motivate and develop teams.
Proven leadership and management abilities.
Demonstrated experience in employee relations, performance improvement and separations.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Financial Projects and Systems Specialist
Office Boston
Practice Area Finance
Date Posted Jan 26, 2022
Application Deadline Jan 26, 2032
The Financial Projects & Systems Specialist will be responsible for assisting with maintaining, supporting and customizing the financial systems of the Firm including Elite 3E, Chrome River, Intapp Time, Elite Financial Reporting, Elite Design Gallery, Proforma Tracker and other related systems. The Financial Projects & Systems Specialist also plays a supporting role in Financial System Project Management. This position will report to the Senior Manager Financial Projects & Systems.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Responsibilities:
Financial System Administration
Act as a liaison between Finance and Information Technology departments and serve as a team member on projects related to expanding the functionality of the Firm’s financial systems.
Manage the complex security for Elite 3E, Chrome River and all of the financial systems to secure access to all of the firm’s financial data.
Manage all user/system set-ups in Elite 3E, Chrome River and all of the financial systems.
Develop and maintain Chrome River rules and documentation in compliance with Finance department policies and procedures.
Proactively identify opportunities for new or different ways to utilize the financial systems’ functionality to improve business processes.
Assist with software implementations and upgrades to existing systems as well as the implementation of third party application integration processes.
Troubleshoot problems related to software performance & functionality in conjunction with Information Technology department.
Coordinate with third party support regarding system maintenance projects and incidents related to them.
Review system-related processes in each functional area and work with Finance managers to streamline and improve current processes.
Assist with database cleanup projects.
Perform data analysis to facilitate identifying and resolving issues and problems.
Develop and generate reports, workflows, data imports/exports and interfaces between systems.
Financial System Project Management
Support role representing the Finance Department in projects involving financial applications including financial application upgrades, automating processes, and selection/implementation of new products, including integration with current systems.
Carry a long-term vision of implementing automated solutions resulting in increased productivity, improved efficiencies and cost-savings.
Provide input and recommendations for performance optimization of financial systems, data integrity, and resolution of problems or issues related to financial applications.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree in Accounting, Business Administration or Computer Science.
10+ years of experience in legal financial system applications and databases.
Detailed knowledge of Elite 3E, Chrome River, EFR, Intapp Time, Proforma Tracker and other third-party systems used in conjunction with Elite 3E extremely important.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Excel, Word, Outlook, PowerPoint and Power BI.
Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Immigration Case Assistant
Office Boston
Practice Area Immigration
Date Posted Mar 21, 2023
Application Deadline Mar 21, 2033
The Immigration Case Assistant will proactively provide daily assistance and administrative support to the Immigration section to ensure that the highest level of internal and external client service is attained. The Immigration Case Assistant will report to the Immigration Practice Manager.
Responsibilities:
Assist with administrative tasks, which may include quality checks on docketing, document management, generating and/or reviewing internal and external reports; and serving as an internal administrator for LLX.
Obtain, track, and communicate case statuses to the attorneys and paralegals in the Immigration section.
Place inquiries with USCIS and Department of Labor; complete web portal inquiries.
Assist with building database records for new clients/cases.
Contribute to onboarding efforts with new team members and clients.
Perform data entry, specifically updating case management database with case information; complete data audits.
Provide additional support to the Immigration team during H-1B cap season.
Assume additional projects and responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1+ years of professional work experience.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Immigration Case Assistant
Office Boston
Practice Area Immigration
Date Posted May 23, 2023
Application Deadline Aug 14, 2024
The Immigration Case Assistant will proactively provide daily assistance and administrative support to the Immigration section to ensure that the highest level of internal and external client service is attained.
Responsibilities:
Assist with administrative tasks, which may include ensuring updates to our Immigration client management system, Law Logix.
May also include reviewing and updating electronic files for iManage/Desksite document management platform.
Obtain, track, and communicate case statuses to the attorneys and paralegals in the Immigration section.
Assist with opening and building database records for new clients or new matters for existing clients.
Receive and manage client notifications; receive questionnaires and document uploads; review documents and prepare file for paralegal and attorney review.
Perform data entry, specifically updating case management database with case information, as needed.
Prepare client approval packages for the team, understanding the different legal standards based on the visa classification(s).
Update Law Logix and trigger client notifications for case status updates.
Provide additional case support to the Immigration team for H-1B cap cases, to include preparing company H-1B cap registrations and drafting LCA materials, among other tasks.
Prepare document templates for coding into our document assembly platform.
Cross-training on other administrative and operational functions to support attorneys and paralegals.
Assume additional projects and responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
2+ years of professional work experience.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Immigration Practice Manager
Office Boston
Practice Area Practice Group Management
Date Posted May 04, 2023
Application Deadline Oct 30, 2024
The Immigration Practice Manager will work closely with the Immigration Section Manager to manage key aspects of the Immigration practice. The Practice Manager will serve as the Immigration point person and will coordinate with other administrative departments. The Immigration Practice Manager also will provide direction and management to all of the section’s paraprofessionals and administrative staff.
Responsibilities:
Section Administration
Facilitate identification of Immigration objectives and develop and implement strategies to accomplish goals.
Oversee section budgets, including reviewing, approving and monitoring spending throughout the year.
Work with Section Manager and Business Development Manager on business planning processes, marketing initiatives, and presentations for Member Retreats and Section Meetings.
Prepare reports for Section and Firm Management to facilitate analyses of practice development initiatives, business goals, and section capabilities.
Support knowledge management initiatives.
Coordinate with Human Resources, Attorney Development, Finance, Research Services, Information Governance, Legal Recruiting, and Marketing Departments to optimize organization, best practices, and resource utilization.
Plan and coordinate various Immigration section events to promote group cohesiveness and recognize accomplishments.
Assist Section Manager with general administrative activities and serve as a resource for coordination with other Sections and administrative personnel.
Review outside vendors for section, including foreign counsel, translators, evaluators, couriers, etc.
Remain current on immigration law developments; schedule alerts, blogs and advisories.
Other section specific responsibilities as requested.
Work Allocation/Staffing Needs
Manage assignments and workload.
Oversee and review staffing/workload reports for Section Management.
Identify areas for improvement with existing workflow processes, SOP’s and lead section efforts to standardize routine communications to clients.
Analyze and oversee metrics to measure caseloads and to monitor allocation of work.
Work with attorneys to optimize attorney utilization and support attorney development.
Work with Client Intake to oversee the integration of new clients.
Identify and assess hiring needs; make hiring recommendations to Section Manager.
Professional Development
Work with Attorney Development to monitor attorney performance.
Work closely with the Attorney Development team to identify developmental gaps and implement the various mentoring programs.
Facilitate section meetings/training sessions.
Identify section meeting agenda items and training topics.
Coordinate with the Attorney Development team and Section Manager for attorney evaluation process.
Participate in mid-year check-ins and review meetings for attorneys with Section Manager.
Coordinate with Human Resources or the Attorney Development team to facilitate orienting and integrating new attorneys and legal professionals joining the Section.
Coordinate with the Attorney Development team and other departments as needed to oversee attorney departures and file transfers.
Coordinate with Human Resources or the Attorney Development team to manage attorneys and legal professionals on and off-ramping for leaves of absence, including managing staffing needs.
Identify and facilitate external professional development opportunities (i.e., conferences, Bar offerings, etc.) for the Section.
Paraprofessional Management
Work with Human Resources to monitor paralegal performance.
Provide guidance and direction to approximately fourteen (14) cross-office paraprofessionals and staff; manage the group’s day-to-day work.
Hold regularly scheduled and ad-hoc “check-in” meetings with paralegals and staff.
Manage, review and approve time off requests through Dayforce (payroll timecard system).
Lead and oversee paraprofessional meetings.
Coach senior paraprofessionals on mentoring and reviewing the work of junior paraprofessionals.
Assist with professional development of paraprofessionals and staff.
Collaborate with HR and Section Manager on employee relations issues and recruitment.
Assist Section Manager with conducting performance reviews, and allocating merit increases and bonuses across the section.
Oversee the distribution of work allocation and assignments, staff utilization, utilization analysis and statistical reporting executed by staff.
Lead efforts to implement document production system.
Oversee internal training curricula and oversee regular training opportunities for paraprofessionals.
Qualifications:
Bachelor’s degree required; J.D. preferred.
5+ years of experience in a large law firm—a portion of which should be working in professional development and/or human resources.
Strong analytical abilities, project management, attention to detail and organizational skills.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Facility analyzing, working with and presenting data.
Possess a creative, proactive, and “hands-on” approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team in a way that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Strong leadership and management abilities.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Experience in employee relations, performance improvement and separations.
Understanding of law firm economics.
Excellent computer skills, including proficiency in Microsoft Word, Outlook, Excel and PowerPoint.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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IP Litigation Assistant
Office Boston
Practice Area Intellectual Property
Date Posted May 23, 2023
Application Deadline Dec 31, 2025
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Intellectual Property Litigation practice.
Collaboration with team members is an important component of any role at Mintz. Therefore, the firm encourages working from the office approximately 60% of the time in accordance with the firm’s published guidelines.
Responsibilities:
Prepare documents, pleadings and filings for courts and other agencies.
Assist with trial preparation.
Assist with document management systems, which may include downloading patents and file histories.
Prepare correspondence, memoranda and other documents in an accurate and timely manner.
Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested.
Qualifications:
Bachelor's degree required.
2+ years' secretarial or administrative experience, preferably in a legal or professional services organization.
Knowledge of IP litigation databases.
Knowledge of E-Filing.
Experience and/or familiarity with Section 337 cases before the International Trade Commission is a plus.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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IP Litigation Paralegal
Office Boston
Practice Area Intellectual Property
Date Posted Jan 19, 2023
Application Deadline Jan 19, 2033
The Intellectual Property (IP) Litigation Paralegal will support the IP Litigation attorneys within the IP Section. The IP Litigation Paralegal will act as lead paralegal on large, complex cases and be responsible for providing case management, document production and review, legal research, trial preparation and other substantive duties with an emphasis on U.S. International Trade Commission (ITC) and section 337 matters.
Responsibilities:
Handle complex case management for ITC and federal district court litigation including discovery, research, Markman hearings and trial preparation and attendance.
Manage paper and electronic discovery process and support attorneys in all phases of discovery and trial preparation, including coordination of electronic and paper discovery, depositions, transcripts and trial support.
Create, organize and maintain databases, privilege logs and files containing discovery documents, physical evidence, summaries, deposition transcripts etc.
Manage documents and war rooms and work with attorneys to coordinate large-scale document productions and reviews.
Research all case documents, materials, rule and court procedure and prior testimony and publications of opposing experts; analyze, summarize and compile timelines and reports regarding findings.
Obtain all necessary information and materials from vendors, clients and government agencies such as the USPTO, PAIR, and USITC-EDIs etc.
Oversee and coordinate logistics for depositions.
Assist with and prepare for meetings with clients, witnesses, experts and outside counsel.
Coordinate the preparation and filing of briefs and legal documents: draft routine filings; perform legal cite-checking, blue booking and shepardizing; compile appendices and exhibits; prepare and submit electronic court filings.
Manage all trial preparation and support activity: manage trial exhibits; prepare trial notebooks; maintain expert binders; war room set up; communicate with experts and fact witnesses etc.
Manage post trial matters.
Monitor rule and other changes in the federal and state courts and the ITC and USPTO and other administrative forums where the firm practices.
Remain current in technology developments in the legal industry.
Mentor and train junior paralegals.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
4+ years of litigation experience; Patent and ITC litigation experience preferred.
Strong expertise in all stages of litigation process.
Knowledge of USPTO and ITC practices and procedures.
Knowledge of document management and review software, including DeskSite, Relativity, West Case Notebook, and TrialDirector.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime and travel when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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Public Relations Manager
Office MULTIPLE Office Locations
Practice Area Marketing
Date Posted May 09, 2023
Application Deadline May 09, 2024
The Public Relations (PR) Manager will be responsible for overseeing the firm’s PR program to further increase the visibility of the firm, key practices and individuals by leveraging the expertise of attorneys throughout the firm through media coverage and other thought leadership. The position is based in Boston, New York or Washington, D.C.; however, it includes interaction with staff and attorneys across all of the firm’s offices, as well as with outside vendors. This role reports to the Director of PR.
Responsibilities:
Interface with marketing and business development professionals and attorneys to develop story ideas, identify hot issues and trends and other newsworthy items on an ongoing basis as a means of developing content.
Monitor news outlets for topics relevant to the firm’s practices and identify opportunities for commentary.
Draft, distribute and follow-up on pitches, press releases, byline article abstracts, and more.
Provide editorial guidance (word count, outlet, etc.) and place byline articles, including via the republication of existing thought leadership content.
Leverage existing media relationships and develop new contacts within key business, trade, and legal press.
Provide direction to the external PR agency.
Prepare attorneys for media interviews and backgrounders, including developing detailed briefings and messaging points, conducting media training, as well as staffing.
Field/vet reporter queries, including supervising the conflict process.
Contribute to crisis communications strategy and execution as needed.
Assist with developing and implementing a PR plan including goals, tactics, and budget.
Maintain the firm’s accolades database.
Coordinate and draft attorney nominations for third-party recognition opportunities.
Distribute media clips to attorneys and marketing and business development colleagues, where appropriate.
Oversee the maintenance of media contact lists, including the use of media monitoring platform.
Distribute regular internal communication regarding media coverage highlights.
Manage effective media tracking and prepare thoughtful analysis for firm management.
Keep apprised of best practices for PR generally and within the legal industry and provide recommendations for improvement/enhancement.
Some travel to other offices may be required.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree in Marketing, Communications or Journalism preferred.
7+ years related work experience in communications with an emphasis in PR, preferably in a law firm, professional services, or agency environment.
Experience in identifying, developing and executing PR content with a strong sense of what will be of interest to reporters and editors and will generate impactful coverage.
Existing media relationships with both local and national business, trade, and legal outlets and demonstrated ability to cultivate new relationships.
Strong knowledge of social media platforms with emphasis on application to the business environment.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management, proofreading, and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Familiarity with Meltwater a plus.
The salary range for this position in NY is $130,000 to $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties, and skills that may be required for this job.
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Real Estate Paralegal (Legal Specialist)
Office MULTIPLE Office Locations
Practice Area Real Estate
Date Posted Mar 29, 2023
Application Deadline Mar 29, 2033
The Real Estate Paralegal (Legal Specialist) is responsible for providing support to, and is an integral member of, the Real Estate Section. The position reports to the Real Estate Paralegal Manager.
This role can be located in our Los Angeles, San Diego, or San Francisco locations.
Responsibilities:
Coordinate purchase and sale transactions (commercial, office, retail, and high net worth residential), loan transactions, joint ventures, ground-lease transactions and development transactions.
Conduct comprehensive title and survey reviews for commercial real estate transactions, including but not limited to, the review of title insurance commitments and ALTA/NSPS Land Title Surveys; prepare comprehensive title and survey summaries, including document abstracts, for internal section review and external client review.
Negotiate diligence materials with title companies, surveyors and zoning companies, including, but not limited to, title insurance policy pro formas, ALTA/NSPS land title surveys and zoning analysis reports.
Draft title objection letters, title response letters, conveyance documents, and other title clearance documents, including, but not limited to, estoppel certificates, subordination agreements, releases, memorandums and notices.
Advise on and coordinate title clearance matters; manage related transaction deadlines.
Prepare and review drafts of leases and amendments.
Advise attorneys and clients on ALTA title insurance standards and NSPS survey standards.
Coordinate execution and recording of closing documents.
Maintain proper post-closing records in accordance with Real Estate Section and firm procedures, including closing binders and post-closing title clearance items.
Participate in ongoing Real Estate Paralegal group and Real Estate Section professional development, including the mentoring of junior paralegals and junior attorneys.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
5+ years of transactional experience, preferably in a commercial real estate practice of a large or mid-sized law firm with a billable hour requirement.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $80,000 to $110,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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Research Analyst
Office New York
Practice Area Research Services
Date Posted Mar 08, 2023
Application Deadline Mar 08, 2033
Under the direction of the Manager, Research Services, the Research Analyst (“RA”) works as part of the team to provide quality research services to all attorneys, legal staff, administrators and others firm-wide.
The Research Analyst performs a variety of research functions to support our research services team, with most activity providing support to business development efforts, Interlibrary Loans (“ILL”), docket monitoring and document retrieval. Specific assignments will include due diligence, business intelligence, docketing activities, article retrieval and obtaining resources. The Research Analyst focuses on developing the skills and knowledge needed to handle the most complex and challenging assignments on their own, in the future. Like Leads and Seniors, RA’s can have their own portfolios but they should be at the appropriate level (e.g., overseeing copyright, setting up and tracking current awareness assignment, ordering documents, etc.) and projects may be performed under the direction of a more senior person.
This role will work 10:00 am - 6:00 pm.
Responsibilities:
Research and Reference Services
Manages manual docket tracks and reoccurring searches for Research Services.
Conducts and presents research and analysis in business development, legal, and other subjects using appropriate print or electronic resources and seeks direction from more senior staff when needed.
Respond to questions or research issues accurately, and in a timely and cost-effective manner.
Acts as liaison and resource specialist to sections and practices at the firm.
Provide back-up support to practice, subject, industry and/or type of research specialist in areas identified by the Manager, Research Services.
Assist in article ordering and record keeping.
Assist in managing ILL and record keeping.
Orientation, Training and Knowledge Sharing Services
Assist in developing content for the intranet and other knowledge sharing platforms.
Prepare Research Guides and update department documentation.
Participate in collection development, collection maintenance, supervision of filing services, shelf reading and other activities to make sure that we maintain a useful collection in each office.
Assist with the development of orientation and training materials as requested.
Other Duties
Participate in special projects and large research requests as assigned.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Continuing Education and Communication
Maintain current knowledge of developments in research and competitive intelligence services and resources.
Maintain awareness of current and emerging technologies relevant to research services and share knowledge with the team.
Actively participate in department meetings.
Establish relationships with vendor representatives.
Take advantage of training on research products.
Regularly meet with assigned mentor.
Qualifications:
Bachelor’s degree required. Master of Library Science or other comparable degree strongly encouraged.
2 years+ experience providing research and reference in a law firm or corporate environment. Law firm experience is strongly preferred.
Knowledge of research methodology as well as print and electronic resources in some areas of law relevant to the firm’s practice areas.
Proficiency with major research services.
Familiarity with library technologies, including software and products used for communication, research and knowledge sharing.
Ability to analyze, evaluate and synthesize information from a variety of sources.
Ability to prepare reports, executive summaries, and other correspondence necessary to communicate research results.
Strong organizational and problem-solving skills.
Strong oral and written communication skills, including business-writing skills.
Works effectively under pressure and is able to manage multiple priorities under deadlines.
Excellent interpersonal skills, with the ability to forge relationships with management, colleagues and a diverse clientele; strong customer service orientation.
Works well independently and as part of a team.
Self-motivated, resourceful and creative.
Flexibility to work overtime when necessary.
The salary range for this position in NY is $55,000 to $75,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Securities Clerk
Office Toronto
Practice Area Corporate
Date Posted Apr 19, 2023
Application Deadline Apr 19, 2033
The Securities Clerk will provide support primarily to the corporate and securities lawyers in the Toronto office as well as providing Canadian support to the Corporate section across the firm, as needed. The Securities Clerk will act as a subject matter expert for the section in overseeing all Canadian securities law filings, including System for Electronic Document Analysis and Retrieval (“SEDAR”) and System for Electronic Disclosure by Insiders (“SEDI”) filings, as well as minute book maintenance.
Responsibilities:
Manage and assist with all SEDAR and SEDI filings, including confidential filings with the securities regulatory authorities in each of the provinces and territories of Canada (the “Canadian Securities Adminstrators”).
Assist with the preparation of submissions to the Canadian Securities Administrators with respect to securities filings, including prospectus filings, exempt distributions report and applications for exemptive relief.
Assist with corporate due diligence matters, maintain corporate records and prepare resolutions for corporate transactions.
Prepare documents for incorporations, organizations, charter amendments, share transfers, amalgamations, continuances, dissolutions, revivals, extra-provincial and business name registrations, draft share conditions.
Train section teammates on SEDAR and SEDI filing procedures and best practices.
Review changes to Canadian securities laws and bulletins and notices issued by the Canadian Securities Administrators and Canadian stock exchanges and prepare internal firm updates.
Prepare correspondence to the Toronto Stock Exchange, the TSX Venture Exchange, the NEO Exchange and Canadian Securities Exchange.
Assist in the preparation of continuous and periodic disclosure documents.
Request and obtain ISIN and CUSIP numbers from the Canadian Depository for Securities.
Assist in the creation and filing of materials for prospective offerings and brokered/non-brokered private placement financings in adherence to NI 41-101, NI 45-106, and TSX/TSXV policies.
Conduct searches of public company information.
Act as a liaison between clients, lawyers, and regulators to obtain information, receive instruction and report on matter statuses.
Prepare for and assist with closings and client meetings.
Prepare drafts of closing agenda, corporate resolutions, certification and other customary closing documents.
Assemble, catalogue and assist in analyzing due diligence.
Order Certificates of Good Standing and certified documents and documentation for closings, agreement representations and back-up documentation for legal opinions.
Maintain corporate records.
Prepare drafts of and file annual reports.
Prepare drafts of and file documents for qualifications, mergers, conversions and dissolutions.
Process audit letters.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
8+ years of corporate/securities paralegal experience
Advanced knowledge and experience using SEDAR and SEDI is required. Experience training others in SEDAR and SEDI filing procedures is preferred.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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Senior Intake Attorney
Office ALL Office Locations
Practice Area New Business/Conflicts - IT
Date Posted Oct 05, 2022
Application Deadline Oct 05, 2032
The Senior Intake Attorney will support various firm initiatives related to new business intake and conflicts of interest. The Senior Intake Attorney will focus primarily on executing processes related to new client review, identification and resolution of conflicts, and outside counsel guideline review. This position will report to the Client Intake Manager, and work closely with the Firm’s ethics member.
Responsibilities:
Process the intake of prospective new clients on behalf of sponsoring Firm attorneys including, but not limited to, performing conflict of interest checks, reviewing resulting conflict reports and identifying any conflicts of interest, communicating with affected attorneys to resolve any such conflicts, and drafting engagement letters and any necessary waivers.
Ensure the collection and maintenance of accurate records related to intake of new clients, including the firm’s conflicts records, intake forms, engagement letters, and outside counsel guidelines.
Liaise with internal firm stakeholders as necessary to mitigate potential risks associated with the intake of new business and client-tendered outside counsel guidelines.
Review outside counsel guidelines, identify potential issues, liaise with internal firm stakeholders regarding the same, draft and revise related agreements, and communicate and negotiate with clients, as requested.
Draft waivers of conflicts of interest, as requested.
Utilize internal and external research tools to identify potential risks associated with intake of new clients.
Perform quality checks of Intake Attorney submissions from time-to-time to ensure compliance with best practices.
Act as a resource and subject matter expert for the Department as well as firm attorneys and assistants on conflict of interest and any and all matters related to the intake of new clients, new matters, lateral conflict clearance, and the like.
Work closely with the Firm’s ethics officer to ensure best practices are applied when engagement letters are developed and implemented; ensure the terms of engagement letters are adhered to.
Potentially assist in the review and implementation of new software tools as they pertain to the Department’s functions including, but not limited to, ethical walls and outside counsel guidelines.
Maintain a working knowledge of firm trends and developments as they impact the Department and its processes to better manage ethical and business risks.
Assist with the preparation, implementation, and maintenance of ethical walls.
Assume additional responsibilities as requested at the direction of Client Intake Manager or the Firm’s ethics officer.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree and JD required.
4+ years of law firm experience in the same or similar role required.
Working knowledge of ethical, legal, and risk management rules and requirements, with a willingness to learn substantive law required.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Excellent written and verbal communications skills.
Experience with conflicts software such as Intapp.
Knowledge of Elite 3E or other billing software.
Proficiency using on-line research tools such as LexisNexis.
Excellent legal research, writing, and communication skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Outstanding sense of customer service, with a demonstrated service driven attitude and ability to professionally collaborate with attorneys, staff, and co-workers within the firm.
Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
Analytical and creative approach to problem-solving.
Demonstrates sound discretion and judgment in making and communicating decisions.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Must be highly responsive and possess a strong sense of urgency.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
The salary range for this position in CA and NY is $135,000 to $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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