This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services and associated functions for actions in state and federal court, arbitration forums and administrative agencies. 

 

 

 

 

 

 

Review calendar reports and collaborate with associate(s) before filing deadline.

 

Enter all incoming court papers into the CourtAlert docketing database.

 

Sync PDF images with the corresponding docket entries in CourtAlert.

 

Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.

 

Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.

 

Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.

 

Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.

 

Monitor federal and state court dockets and maintain computerized case dockets.

 

Conduct document searches at federal and state courts and government agencies. 

 

Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.

 

Provide guidance and research on procedural and administrative questions, rule changes and judges’ information. 

 

Regularly communicate with court clerks. 

 

Assist attorneys with all state and federal electronic filings.

 

Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.

 

Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts. 

 

Maintain attorney electronic filing registration and password database.

 

Provide training and education to new attorneys and staff, as needed.

 

Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.

 

Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.

 

Occasional trips to court to file, retrieve, and deliver paper copies of documents.

 

Assume additional responsibilities as requested.

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

 

 

 

 

Bachelor’s degree required.

 

3+ years of litigation experience in a law firm preferred.

 

Knowledge of the New York Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.

 

Excellent knowledge of how to handle all New York State Court (NYSCEF), and New York Federal Court filings

 

Knowledge of the basic litigation docketing and calendaring process.

 

Experience using CourtAlert or MA3000.

 

Experience with Completing PACER ECF Filings / Mass State Court Tylerhost E-Filings.

 

Experience with attorney service agencies.

 

Possess excellent written and verbal communication skills.

 

 

Strong organizational and administrative skills.

 

Excellent attention to detail and ability to execute through to completion.

 

Creative problem solving skills, reasoning ability and logical thought process.

 

Ability to work under pressure, prioritize competing demands and meet various deadlines.

 

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

 

Ability to work independently and as part of a team.

 

Outstanding sense of customer service.

 

Enthusiastic, proactive and positive attitude.

 

Ability to handle confidential matters with discretion.

 

Must be self-motivated to produce quality work.

 

High level of integrity and honesty.

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

 

Flexibility to work overtime when necessary.

 

Licensed Notary Public helpful.

 

 

 

 

 

Your primary focus will be driving strategic growth of clients and revenue in the firm’s Health Law Section and its sub-practice groups, as well as the firm’s wholly owned government affairs consulting group, ML Strategies (collectively, “assigned groups”). Working with a varied group of attorneys and consultants (differing areas of focus, levels of seniority, and geographic locations), you will drive these groups visibility and new business opportunities. The Business Development Manager is supported by a Business Development Specialist, providing management and mentorship opportunities. The Business Development Manager is a member of a team of approximately 40 marketing and business development professionals who collaborate to support all aspects of the firm’s go-to-market strategy.

 

 

 

Develop a nuanced understanding of assigned groups’ strengths, client bases, and market differentiators, and ensure that written content and pitch materials effectively communicate these key messages. Stay informed of ongoing client work, and incorporate meaningful “wins” into materials, as appropriate.

 

Monitor industry trends and use these developments to identify and implement new go-to-market strategies and enhance ongoing marketing and BD activities.

 

Collaborate with the leaders of assigned groups to develop strategic business development plans, including identifying growth areas and helping to execute on group-wide goals and objectives.

 

Work with partners and consultants to identify individual business development goals, and assist them draft and carryout corresponding plans outlining strategies and tactics to meet defined goals.

 

Manage the business development pipeline process and work closely with attorneys and consultants to initiate and follow-up on sales leads, prospective client meetings, and sales preparation and follow-up. This includes coaching, responding to RFPs and drafting pitches, tailoring experience and sales messages, prepping and debriefing pitch teams, managing sales pipelines, tracking opportunities, among other things.

 

Collaborate with complimentary internal departments (e.g., Finance and Marketing Technology) to leverage firm data (e.g., client financials, pitch activity, etc.) and tech platforms to effectively inform and report on new and prospective client development activity and actions.

 

Support integration efforts for all lateral attorneys and consultants hired into assigned groups.

 

Work with attorneys and consultants to develop thought leadership to support the section’s strategic goals through events, industry reports, blog content, social media campaigns, etc. 

 

Direct participation with strategic sponsorships, conferences and memberships supporting key initiatives and target audiences.

 

Collaborate with key departments across the firm (including diversity and inclusion, pricing, IT, etc.) to support the section and individual client needs.

 

Support the firm’s key account program, including managing a key account associated with the Health Law Section.

 

Assist in budget preparation and monitoring, and work with section management to ensure strategic spending of those funds.

 

Manage and mentor business development teammates, providing consistent feedback and identifying learning opportunities.

 

Assist in the planning and execution of internal meetings and events, including retreats, section, member, and practice meetings. Regularly present business development reports and updates.

 

Oversee Health Law Section’s submissions to key legal industry awards and rankings, including Chambers USA, Legal 500, and Best Lawyers.

 

Assume additional responsibilities as requested.

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

Bachelor’s degree or higher required.

 

7+ years of work experience in business development, preferably in a law firm or professional services environment.

 

Experience in health care, life sciences, or government relations preferred.

 

Ability to work in a fast-paced environment with stressful deadlines and high expectations for attention to detail and quality of work product.

 

Outstanding client service mentality.

 

Ability to partner with attorneys and consultants and develop consultative role/advisory relationship, including the ability to influence behavior.

 

Ability to manage multiple, often competing, priorities.

 

Ability to see the big picture and operationalize a plan that includes attention to detail and the ability to execute through to completion.

 

Strong analytical abilities when it comes to studying industry and market trends, data analytics, and client financials.

 

Ability to work both independently and as part of a team, as well as with people with varying communications styles.

 

Must be self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.

 

Excellent interpersonal skills.

 

Excellent written, presentation, and verbal communications skills.

 

Solid computer skills, including proficiency in Microsoft Office Suite as well as marketing-specific technologies (e.g., CRM).

 

General knowledge of social media platforms.

 

General knowledge of pricing strategy for legal services.

 

Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.

 

Proven abilities to manage the workload of others and coach, mentor, and develop staff.

 

Prior experience managing staff is preferred.

 

Proven leadership and management abilities.

 

 

Demonstrated experience in employee relations and performance improvement.

 

Outstanding sense of customer service, with demonstrated ability to instill this in others.

 

Ability to travel 20% or more and based on the needs of the position.

 

 

 

 

The Legal Practice Assistant provides administrative support for members, associates, paralegals/clerks and other designated firm personnel.  This role will work closely with assigned teams managing the day-to-day activities within the Corporate & Securities practice.

 

 

 

 

Prepare correspondence, memoranda and other documents in an accurate and timely manner, and communicate directly with clients and prospective clients.

 

 

Create/format/reformat documents (agreements, circulars, prospectus, spreadsheets, presentations, pitches etc.), insert outline numbering, and add/update cross-referencing to documents.

 

 

Manage and/or maintain calendar by scheduling appointments, coordinating meetings, events, conferences and travel arrangements.

 

 

Initiate client matter opening, conflict process, draft engagement letters and submit intake documentation for processing.

 

 

Arrange for Data Rooms, upload documents to the data room and create and update a data room index.

 

 

Liaise with Trust Accounting team and all other related parties, including clients, on matters that require transfer of funds and funds wires.

 

 

Actively manage lawyer/clerk/paralegal billable time by inputting into Firm’s timekeeping.

 

 

Working closely with assigned billing specialist, review and modify proformas, review invoices for accuracy and completeness, and communicate directly with clients on invoicing for monthly billing.

 

 

Keep current with expense reporting and process check requests.

 

 

Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.

 

 

Work collaboratively with assigned team and section mates.

 

 

Coordinate all administrative details on lawyer’s projects including workflow between clients, timekeepers, production and document specialists.

 

 

Proactively participate in training opportunities to advance skill levels and efficiency in firm software.

 

 

Assume additional responsibilities as requested.

 

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

 

 

College degree or relevant work experience required.

 

 

5+ years’ secretarial or administrative experience, preferably in a legal or professional services organization.

 

 

Possess excellent written and verbal communication skills.

 

 

Strong organizational and administrative skills.

 

 

Excellent attention to detail and ability to execute through to completion.

 

 

Creative problem solving skills, reasoning ability and logical thought process.

 

 

Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.

 

 

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

 

 

Ability to work independently and as part of a team.

 

 

Outstanding sense of customer service.

 

 

Enthusiastic, proactive and positive attitude.

 

 

Ability to handle confidential matters with discretion.

 

 

Must be self-motivated to produce quality work.

 

 

High level of integrity and honesty.

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

 

 

Flexibility to work overtime when necessary.

 

 

 

The Corporate Paralegal Manager will manage and supervise corporate paralegals in offices across the firm, including Boston, NY, Washington, DC and San Diego. This role will direct and monitor the staffing of corporate paralegals on work requests from the Corporate Section and ensure that assignments are completed accurately and timely. In addition, the Corporate Paralegal Manager will be responsible for developing and implementing a well-documented training program for new and existing paralegals; ensuring that skills are being kept up-to-date and that work is being performed as consistently as possible across offices. Finally, the Corporate Paralegal Manager will be responsible for setting high-bar service and performance expectations for the paralegal group and then managing to those expectations.

 

 

 

This position reports to the Corporate Practice Chair and collaborates with the Corporate Practice Managers.

 

 

 

 

Manages the day-to-day work of a cross-office team of Corporate Paralegals.

 

Identifies, develops and implements training necessary to keep the skillset of Corporate Paralegals current. 

 

Collaborates with Human Resources on hiring strategies and employee relations issues. 

 

Performs hands-on work to support and supplement the Corporate Paralegal group; work includes, but is not limited to:

 

Providing deal support and closing logistics for small to mid-size transactions; has a keen understanding of common types of transactions such as mergers, debt financings, bridge financings, stock offerings, IPOs and other forms of raising capital; drafting supporting certificates and schedules as directed by attorneys; coordinating distributions of large document productions; developing systems for tracking delivery of documents; able to determine and solve common problems encountered in transactions.

 

Understanding life cycle of corporate entities; preparing initial charters, amendments thereto and entity conversion documents; assisting in the drafting of related public and internal entity documents for corporations, limited liability companies, limited partnerships and business trusts. 

 

Understanding common SEC and state filings for a variety of entities (e.g. private companies, trusts, mutual funds, public companies); demonstrating familiarity with common exemptions and their application with the SEC and various states. Prepare and file federal Form D and related blue sky filings. 

 

Performing public searches of all kinds, including federal and state lien searches, financing statements and secretary of state records; preparing summary charts; obtaining status certificates and certified copies of documents from state and federal agencies.

 

Working independently to complete and file various forms with the Internal Revenue Service, including, but not limited to, forms 1023, SS-4, and 8832.

 

Assumes additional responsibilities as assigned.

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

Bachelor’s degree preferred.

 

7+ years of transactional experience at Am Law 100 Firm.

 

3+ years of supervisory/management experience.

 

Experience creating, proctoring, scaling and maintaining training materials focused on corporate transactions for varying levels of experienced paralegals. 

 

Demonstrated ability to manage, motivate and develop teams. 

 

Demonstrated ability to implement and drive processes.

 

Excellent written and verbal communication skills.

 

Strong organizational and administrative skills. 

 

Excellent attention to detail and ability to execute through to completion.

 

Ability to work under pressure, prioritize competing demands and meet various deadlines.

 

Possesses a “hands-on” tactical approach.

 

Creative and proactive approach to problem solving.

 

Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.

 

Displays the highest level of diplomacy, tact, discretion, and an ability to maintain confidentiality surrounding the firm’s business.

 

Strong technical skills, including experience with Intapp or equivalent time entry applications, proficiency in using suite of Microsoft Office products: Word, Excel, PowerPoint and Outlook.

 

Ability to quickly learn and master new applications and software as needed.

 

 

 

 

 

 

Mintz is seeking a Director of Public Relations, who will be responsible for elevating and protecting our brand and telling our story in the market.  You will lead the PR function, comprised of media relations and internal communications.  Your focus is on driving brand awareness in the market and driving our reputation as an employer of choice.  You will position our leaders and attorneys as subject matter experts in their respective fields and run media campaigns to support client development and recruiting priorities.  You provide crisis communications counsel as needed and serve as the Firm spokesperson as required.  The Director of Public Relations will collaborate with Marketing colleagues to drive a robust internal communications program and work with the CMBDO and COO to write executive communications and develop strategic communications plans.  You will manage an in-house PR team and external PR Agency, and collaborate with cross-functional team members to ensure alignment and impact with all external announcements and communications.

 

 

 

 

 

Proactively seek media opportunities to increase brand visibility, reputation, and awareness across a variety of media channels.

 

 

Develop and nurture relationships with journalists covering the legal sector and other priority areas.

 

 

Write media relations materials, including but not limited to press releases, media pitches, and talking points to secure positive coverage in the news.

 

 

Proactively and aggressively pitch stories and serve as the media spokesperson for the firm.

 

 

Prepare attorneys for media interviews and conduct one-on-one and group media training.

 

 

Oversee and manage firm nominations and improve/increase rankings and recognitions.

 

 

Be visible across the firm and generate enthusiasm for PR.

 

 

Work with the Chief Marketing & BD Officer and Chief Operating Officer to write executive communications and draft strategic communications plans. You will also be responsible for overseeing communications sent firmwide.

 

 

Partner with head of Marketing to ensure social media and other external communications are aligned and impactful.  Ensure consistent messaging, brand voice, and storytelling across all channels.

 

 

Partner with Directors of Business Development and Client Service Executives to align PR strategy with client development.

 

 

Collaborate with Chief Diversity Officer and heads of affinity groups to provide PR support to these important firm initiatives.

 

 

Partner with Chief Recruiting & Integration Officer to provide media relations support to drive lateral hiring.

 

 

Track, measure, and report on media outreach; use data to optimize strategies and improve results.  Provide regular reports to CMBDO and firm leadership analyzing PR results and measuring impact.

 

 

Manage outside PR Agency and provide strategic direction and daily assessment of opportunities.

 

 

Manage and mentor PR Manager and Marketing Specialist and prioritize workload and initiatives.

 

 

Stay abreast of emerging PR and social media trends and best practices and identify new ways to deliver impactful results.

 

 

Special projects as assigned.

 

 

Assume additional responsibilities as requested.

 

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

 

 

 

Bachelor’s degree required.

 

 

10+ years in B2B marketing with significant Communications and PR strategy experience.

 

 

Proven track record generating extensive national, regional, and trade press.

 

 

Extensive existing relationships with journalists, with a preference for relationships including journalists covering the legal sector.

 

 

Proven crisis communications experience.

 

 

Possess excellent verbal and written communication skills with an ability to influence others.

 

 

Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.

 

 

Strong planning, project management and organizational skills.

 

 

Must display the highest level of diplomacy, tact, and discretion in handling and maintaining confidential information.

 

 

Ability to manage and mentor a team and act as an individual contributor.

 

 

Strong sense of urgency and a high-energy level.

 

 

Facility analyzing, working with and presenting data.

 

 

Ability to gain respect, trust, and confidence of Firm leadership, attorneys, and professional staff.

 

 

Creative and proactive approach to problem solving.

 

 

Demonstrated ability to grasp and implement new concepts quickly.

 

 

Strong analytical abilities, resourcefulness, and attention to detail.

 

 

Outstanding sense of customer service, with ability to instill this in others.

 

 

Prior management experience is required with a demonstrated ability to motivate and develop teams.

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.

 

 

 

Ability to quickly get up to speed and master new applications and software is critical.

 

 

 

 

Mintz offers a comprehensive benefits package. 

 

 

 

 

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. 

 

The Employment and Health Practice Manager will work closely with the Director of Practice Management and the Section Chairs for each of the Employment Section and the Health Section to manage key aspects of those practices, including serving as the point person when collaborating with other administrative departments on operational and strategic matters.  

 

 

 

 

 

 

 

 

Partner with Section Chairs to lead the operational and strategic aspects of the Sections and serve as a resource for connectivity among other Sections and administrative personnel.

 

 

Facilitate identification of Section management objectives and develop and implement strategies to accomplish goals.

 

 

Oversee Section budgets, including reviewing, approving and monitoring spending throughout the year.

 

 

Collaborate with Section Chairs and Business Development on business planning processes, marketing initiatives, and presentations for Member Retreats and Section Meetings.

 

 

Plan and facilitate Section meetings, including identifying agenda items and cultivating content.

 

 

 

Coordinate with Attorney Development, DEI, Finance, Information Governance, Legal Recruiting, Marketing, and Research Services Departments to optimize organization, best practices, and resource utilization.

 

 

 

Plan and coordinate various Section events to promote group cohesiveness and recognize accomplishments.

 

 

Remain current on Employment and Health law developments; schedule alerts, blogs and advisories.

 

 

Other Section specific responsibilities as requested.

 

 

 

 

 

 

Prepare reporting and analytics to build business intelligence that informs Sections and Firm leadership on trends related to Section management, including talent management, financial performance, and knowledge management.

 

 

 

Collaborate with Section Chairs and relevant administrative teams to identify actionable issues and plans arising out of metrics analysis with the goal of facilitating related efforts to support and advance Section initiatives, business goals, and section capabilities.

 

 

 

Support knowledge management initiatives.

 

 

 

 

 

 

Manage allocation of assignments for Section attorneys.

 

 

Analyze and oversee metrics to measure and monitor allocation of work.

 

 

Identify areas for improvement with existing workflow processes and SOPs.

 

 

Work with attorneys to optimize attorney utilization and support attorney development.

 

 

 

 

 

 

Be a resource for associates regarding day-to-day questions.

 

 

Conduct quarterly check-ins with Associates.

 

 

Work with Attorney Development to monitor attorney performance, identify development gaps, and escalate as needed issues for review by Section Chairs.

 

 

Participate in the Associate Evaluation Process, including reading feedback, drafting composites for Associates, and participate in mid-year check-ins and year-end evaluation meetings.

 

 

Participate in membership elevation process and provide analysis and support for Section Management during elevation process.

 

 

Facilitate Section meetings/training sessions related to professional development topics in coordination with Attorney Development.

 

 

Identify and facilitate external professional development opportunities (i.e., conferences, Bar offerings, etc.) for the Section.

 

 

 

 

 

 

Identify and assess hiring needs; make hiring recommendations to Section Chairs.

 

 

 

Participate in interview process for associates, as requested.

 

 

Coordinate with Attorney Development to facilitate orienting and integrating new attorneys joining the Section.

 

 

Coordinate with Attorney Development to manage attorneys on/off-ramping for leaves of absence, including managing staffing needs.

 

 

Coordinate with Attorney Development and other departments as needed to oversee attorney departures and client transfers.

 

 

 

 

 

 

Work with Practice Manager peers in other Sections and the Director of Practice Management to develop best in class practices, tools, and processes to streamline and promote efficiencies across the Practice Management team.

 

 

 

Together with other Practice Managers who also work with the Practice Coordinator supporting the Section Practice Management team, manage workload and professional development of the Practice Coordinator through coaching, mentoring, delegation, and supervision.

 

 

 

Assume additional responsibilities as requested.

 

 

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

 

 

 

Bachelor’s degree required; J.D. strongly preferred.

 

 

5+ years of experience in a large law firm—a portion of which should be working in practice management, professional development, and/or human resources.

 

 

Strong analytical abilities, project management, attention to detail, and organizational skills.

 

 

Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.

 

 

Facility analyzing, working with, and presenting data.

 

 

Possess a creative, proactive, and “hands-on” approach to problem solving.

 

 

Facilitate teamwork and identify opportunities to develop new processes/infrastructure.

 

 

Demonstrated ability to grasp and implement new concepts quickly.

 

 

Ability to work independently and as part of a team in a way that fosters collaborative working relationships.

 

 

Ability to effectively manage projects and tasks including demonstrating delegation and organizational skills.

 

 

Outstanding sense of customer service, with demonstrated ability to instill this in others.

 

 

Strong leadership and management abilities.

 

 

Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.

 

 

Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.

 

 

Experience in employee relations, performance improvement, and separations.

 

 

Understanding of law firm economics.

 

 

Excellent computer skills, including proficiency in Microsoft Word, Outlook, Excel and PowerPoint.

 

 

 

The Project Manager (“PM”) will be responsible for the full lifecycle of all Information Governance projects.  The PM will ensure all aspects of each project are within scope and budget, and completed on time.  This role will work closely with the IG department as well as members of Firm management to establish and implement best practices for project management. This position will report to the Director of Information Governance Operations.  

 

 

 
Define scope, build a comprehensive plan and manage budget of all projects.

 

 

Develop business requirements, objectives and best practices to ensure project success.

 

 

Monitor and track progress, resolve issues, and identify and mitigate risks on all deliverables.

 

 

Manage project team performance and accountability by assessing utilization of resources, and ensuring direction of each project is on schedule.

 

 

Collaborate with department management to discuss pipeline of projects as well as both short-term and long-term department goals.

 

 

Manage changes that affect the project timeline, costs and other factors.

 

 

Create and maintain project documentation with the IG team including estimates, status updates and project completion paperwork.

 

 

Deliver progress reports to management and others within the firm, when needed.

 

 

Facilitate project meetings and post-project debrief meetings.

 

 

Analyze all project performance to ensure it adheres to best practices.

 

 

Assume additional responsibilities as requested.

 

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

Bachelor’s degree required.  Certifications in PMP, CAPM, etc. preferred.

 

 

10+ years of project management experience within a legal or professional services organization required.

 

 

Must have experience leading projects and a solid understanding of all stages in a project lifecycle.

 

 

Possess excellent verbal and written communication skills with an ability to influence others.

 

 

Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.

 

 

Strong planning, project management and organizational skills.

 

 

Strong sense of urgency and a high-energy level.

 

 

Facility analyzing, working with and presenting data.

 

 

Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.

 

 

Possess a “hands-on” tactical approach.

 

 

Creative and proactive approach to problem solving.

 

 

Facilitate teamwork and identify opportunities to develop new processes/infrastructure.

 

 

Demonstrated ability to grasp and implement new concepts quickly.

 

 

Strong analytical abilities, resourcefulness, and attention to detail.

 

 

Proven leadership and management abilities.

 

 

Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.

 

 

Outstanding sense of customer service, with demonstrated ability to instill this in others.

 

 

Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.

 

 

Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.

 

 

Experience with Project Management Software, including Monday and Microsoft Project.

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.  Ability to quickly get up to speed and master new applications and software is critical.

 

 

The ideal candidate will be someone who wants to make an impact building this vanguard IP practice up from startup.  This role supports a new Canadian office of one of the largest and most respected law firm in the world.  The ideal candidate will work closely with Firm and Section management to support the build of the Canadian patent group.  The IP Leal Practice Assistant provides support for partners, associates, other legal assistants and other designated firm personnel.  This role will work closely with assigned teams managing the day-to-day activities within the Intellectual Property Prosecution practice.  

 

 

 

 
Filing and prosecution of patent applications before CIPO.

 

 

Preparing documents for request for the Global Patent Prosecution Highway (GPPH).

 

 

Preparing and organizing Industrial Design applications for filing in Canada.

 

 

Prepare correspondence, reports and other legal documents.

 

 

Processing, docketing, monitoring Patent and Trademark deadlines using Foundation IP docketing system.

 

 

Drafting and editing Canadian Office Action responses.

 

 

Participate in the conflict process, draft engagement letters and submit intake documentation for processing.

 

 

Liaising with clients, inventors and outside counsel during drafting and prosecution of Canadian, U.S. and foreign applications.

 

 

Work collaboratively with assigned team and section mates.

 

 

Coordinate all administrative details on lawyer’s projects including workflow between clients, timekeepers, production and night assistance.

 

 

Proactively participate in training opportunities to advance skill levels and efficiency in firm software.

 

 

Assume additional responsibilities as requested.

 

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

Candidates with experience preparing and organizing PCT and convention patent application documents for filing in Canada and the U.S. desirable.

 

 

 

 

 

 

 

Bachelor’s degree or relevant work experience required.

 

 

6+ years’ Patent Prosecution experience, preferably in legal or professional services organization.

 

 

Extensive knowledge and experience with CIPO rules and practices (industry expert).

 

 

Candidates with experience preparing and organizing PCT and convention patent application documents for filing in Canada and the U.S. desirable.

 

 

Excellent written and verbal communication skills.

 

 

Strong organizational and administrative skills.

 

 

Excellent attention to detail and ability to execute through to completion.

 

 

Creative problem solving skills, reasoning ability and logical thought process.

 

 

Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.

 

 

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

 

 

Ability to work independently and as part of a team.

 

 

Outstanding sense of customer service.

 

 

Enthusiastic, proactive and positive attitude.

 

 

Ability to handle confidential matters with discretion.

 

 

Must be self-motivated to produce quality work.

 

 

High level of integrity and honesty.

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

 

 

Flexibility to work overtime when necessary.

 

 

 

 

 

The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel.  This role will work closely with assigned teams managing the day-to-day activities within the Intellectual Property Prosecution practice.  

 

 

 

 

 

 

 

 

 

Knowledge of primary patent documents including Patent and Patent Prosecution histories; IPDAS, USPTO filings, and searching PTO websites (Domestic and Foreign). 

 

Prepare IP Prosecution documents, including U.S. Patent prosecution filings. 

 

Prepare correspondence, reports and other legal documents.

 

Assist with docket management systems.

 

Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.

 

Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist. 

 

Keep current with expense reporting and process check requests.

 

Initiate conflict process, draft engagement letters and submit intake documentation for processing.

 

Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.  

 

Work collaboratively with assigned team and section mates.

 

Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.  

 

Proactively participate in training opportunities to advance skill levels and efficiency in firm software.  

 

Assume additional responsibilities as requested. 

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

 

Bachelor’s degree or relevant work experience required.

 

3+ years’ Patent Prosecution experience, preferably in legal or professional services organization. 

 

Knowledge of USPTO rules and practices.

 

Possess excellent written and verbal communication skills.

 

Strong organizational and administrative skills. 

 

Excellent attention to detail and ability to execute through to completion.

 

Creative problem solving skills, reasoning ability and logical thought process.

 

Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.

 

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

 

Ability to work independently and as part of a team.

 

Outstanding sense of customer service. 

 

Enthusiastic, proactive and positive attitude.

 

Ability to handle confidential matters with discretion. 

 

Must be self-motivated to produce quality work. 

 

High level of integrity and honesty. 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

 

Flexibility to work overtime when necessary. 

 

 

 

 

 

 

 

 

 

 

 

 

The Manager of Human Resources Information Systems (“Manager”) will be responsible for the administration and oversight of the HRIS platform (Ceridian Dayforce) and other HR systems. The role will collaborate with and report to the Chief Human Resources Officer to develop and drive the overall HR systems strategy based on the needs of the firm.  The role will be responsible for delivering HR data reporting and related HR analytics. In addition, the role will ensure a high level of data and process integrity in the day-to-day use of the HRIS, facilitate end user training, and provide effective and efficient client service to internal users. In collaboration with stakeholders, the Manager will review and select the software/applications best suited to the firm, be responsible for upgrades and any related communications to users. The role will strive for continuous improvement in HRIS/payroll operations. 

 

 

 

Manage the strategy, optimization, enhancement, maintenance, and security of the firm’s HR Information System (Ceridian Dayforce), in addition to other systems in support of human capital.

 

 

Compile and report data for various surveys, including but not limited to compensation, diversity, equity and inclusion, as well as federal and state required reporting.

 

 

Provide expert-level support to resolve complex technical issues related to data integrity, reporting, metrics, and new hire and payroll processing.

 

 

Lead and mentor the Human Resources Information Systems Team.

 

 

Create and maintain system security levels for HR systems.

 

 

Ensure HIPAA standards for electronic data interchange (EDI) are implemented and followed.

 

 

Interact with vendors for maintenance, troubleshooting, and upgrades.

 

 

Evaluate and analyze processes and procedures; develop solutions to ensure processes are efficient and effective.

 

 

Maintain thorough knowledge of the firm’s Human Resources policies and procedures.

 

 

Maintain awareness of legislative rulings related to benefits, payroll and HR.

 

 

Maintain current knowledge of federal and state privacy laws and ensure protection of privacy when dealing with protected health information (“PHI”).

 

 

Stay current with changes and trends in the HRIS/payroll arena. Serve as liaison to others such as Finance/payroll, IT, third party vendors.

 

 

Develop and maintain complex Ceridian Dayforce reports, analytics, and dashboards to support Human Resources and business needs.

 

 

Maintain data integrity by running regular audits, queries and analyzing data; research exceptions and resolve data integrity issues.

 

 

Develop user procedure documents and guidelines.

 

 

Consult with end users to define needs, reporting requirements and resolve issues.

 

 

Train users on system and any new functionalities, including but not limited to reporting, data entry and general functionality.

 

 

Assume additional responsibilities as requested.

 

 

This role requires 60% in office presence; remote work is permissible 40% of the time. 

 

 

 

 

Bachelor’s Degree required.

 

 

10+ years of HRIS and payroll processing experience preferred.

 

 

Prior experience managing staff is required.

 

 

Experience with Ceridian Dayforce is preferred.

 

 

Experience with implementing HR systems is required.

 

 

Extensive knowledge of HRIS database design, structure, functions and processes, and HRIS technology, including HRIS software applications, web page design, Microsoft SQL service and information management techniques.

 

 

High level proficiency in Excel including but not limited to pivot tables, vlookups and macros.

 

 

Demonstrated ability to motivate and develop teams.

 

 

Proven leadership and management abilities.

 

 

Experience with identifying opportunities to improve processes and develop new processes/infrastructure.

 

 

Outstanding sense of customer service, with demonstrated ability to instill this in others.

 

 

Excellent verbal and written communication skills with an ability to influence others.

 

 

Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.

 

 

Strong planning, project management and organizational skills.

 

 

Strong sense of urgency.

 

 

Facility analyzing, working with and presenting data.

 

 

Ability to collaborate and gain the respect, trust and confidence of the firm’s attorneys and professional staff.

 

 

Possess a “hands-on” tactical approach.

 

 

Creative, resourceful and proactive approach to problem solving.

 

 

Facilitate teamwork and identify opportunities to develop new processes/infrastructure.

 

 

Demonstrated ability to grasp and implement new concepts quickly.

 

 

Strong analytical, trouble shooting and problem-solving skills.

 

 

Must have excellent attention to detail.

 

 

Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.

 

 

 

Deep personal commitment to integrity, excellent judgment and the highest standards of ethics.

 

 

 

Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.  Ability to quickly get up to speed and master new applications and software is critical.

 

 

Demonstrated ability to motivate and develop teams.

 

 

Proven leadership and management abilities.

 

 

Demonstrated experience in employee relations, performance improvement and separations.

 

 

 

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

ML Strategies is seeking a part-time, paid intern for Fall 2023.  Interns at ML Strategies receive a wide range of responsibilities in assisting ML Strategies professionals with client work and new client development.  Duties may include monitoring Congressional hearings, conducting research on issues of importance to clients, drafting memos and press releases for clients and Congressional staff, and, on occasion, attending briefings and meetings with ML Strategies professionals.

 

This internship is ideal for students who are seeking a DC based internship for Fall 2023 and are considering majors and careers in government, public policy, politics, or law. Issue areas include: health care, energy and environment, commerce & trade, telecommunications, and project/business development.

 

Legislative and/or Executive Branch internship experience is preferred but not required.

 

Interns are asked to work between 15 to 21 hours per week. Ideal availability is Tuesday, Wednesday, and/or Thursday.

 

Applications should include:
Cover Letter, Resume and Writing Sample

 

*Cover letters should indicate days of the week and hours available and any policy subject area(s) of particular interest/expertise.

 

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

The Project Analyst Program at Mintz is expanding, and we are hiring a Project Analyst to support the firm’s Venture Capital & Emerging Companies practice. This corporate section-specific Project Analyst role is located in our New York office and requires roughly a two-year commitment ending in July 2025. This position is to be filled immediately and applications will be evaluated on a rolling basis. 

 

 

 

 

Founded in Boston, Mintz celebrates a tradition of excellence as one of the largest and most sophisticated full-service law firms in the country, and has grown to include six offices in the United States and Canada. Through the Project Analyst Program, Mintz offers recent college graduates the opportunity to engage in challenging and interesting work in its fast-paced environment. 

The Project Analyst Program was founded in 1989, and in recent years has expanded to fourteen Analysts in three offices covering nearly a dozen practice areas. This new Analyst role will be the first Project Analyst to specialize in a single practice area, and will work exclusively with the corporate section to support the firm’s Venture Capital & Emerging Companies practice group. During their two-year tenure, they will gain practical experience and valuable exposure to law and business by working alongside Mintz’s attorneys and senior professionals. 

The Project Analyst can expect to develop and use a broad range of skills to meet the needs of the Corporate Practice Group and its clients. The Project Analyst will review and analyze documents, organize and collect data, draft reports, conduct financial analyses, track regulatory activity, and monitor industry trends. 

 

 

 

 

The New York office includes over 100 attorneys and focuses on various aspects of corporate, business and finance, white collar criminal defense, and intellectual property, with clients in the finance and banking, high technology, interactive media, information technology, telecommunications, venture capital, and biotechnology sectors. 

 

 

 

 

MintzEdge is an online resource developed by the Venture Capital & Emerging Companies practice at Mintz. MintzEdge offers practical insights – including articles, newsletters, and podcasts created by Mintz professionals – to guide entrepreneurs and investors in starting or growing their enterprises. Working alongside Mintz’s leading attorneys in the technology, biotech, and finance fields, the Corporate Analyst will assist with producing and publishing content for MintzEdge; manage the MintzEdge website; analyze website traffic data; conduct marketing research; and lead weekly MintzEdge group meetings.

 

 

 

 

The Project Analyst Program seeks well-rounded, dedicated, and motivated recent graduates. Initiative, curiosity, efficient analysis, and a cooperative spirit are essential. A Bachelor’s degree candidate from a highly accredited school is required. A minimum 3.5 grade point average is strongly preferred. Strong applicants will also demonstrate the following attributes:

 

Excellent written and verbal communication skills.

 

Strong organizational and administrative skills. 

 

Meticulous attention to detail, intellectual curiosity, and ability to execute through to completion.

 

Creative problem solving skills, reasoning ability, and logical thought process.

 

Ability to work under pressure, prioritize competing demands, and meet various deadlines.

 

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

 

Ability to work independently as well as cooperatively.

 

Outstanding sense of customer service. 

 

Enthusiastic, proactive, and positive attitude.

 

Ability to handle confidential matters with discretion. 

 

Must be self-motivated to produce quality work. 

 

High level of integrity and honesty. 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.

 

Ability to quickly get up to speed and master new applications and software is critical.

 

Flexibility to work overtime when necessary. 

 

 

 

 

 

Produce and publish content for the MintzEdge group, including articles, newsletters, and podcasts. 

 

Manage the MintzEdge website and analyze website data to optimize online traffic.

 

Coordinate and lead weekly MintzEdge group meetings. 

 

Research and analyze factual issues to assist attorneys with legal analysis.

 

Review, organize, and evaluate data.

 

Prepare reports for attorneys and/or clients.

 

Produce detailed presentations.

 

Review and organize legal documents. 

 

Conduct financial analysis, track regulatory activity, and monitor industry trends. 

 

Collaboratively manage the Project Analyst Program inclusive of recruiting and orientation, as well as, handling the day-to-day operations of the program.

 

Assume additional responsibilities as requested. 

 

 

 

 

Applicants must submit a resume, cover letter, transcript, and writing sample (no more than five pages). In your cover letter, please include a brief explanation of your interest in the firm and the corporate practice area specifically, your broader professional goals, and why you would be a productive member of the Project Analyst Program.

 

We are interested in every qualified candidate who is eligible to work in the United States. We do not provide visa sponsorship.

 

Note: This role requires 60% in-office presence.

 

 

 

Please contact second year Project Analysts Cassidy Wang (Boston), Tucker Kelsch (New York), or Raj Gambhir (D.C.) with any questions about the program or to request further information.

 

 

 

 

Mintz’s Retirement Program Manager is a great role for a well-rounded, versatile, senior benefits professional who enjoys a concentration and focus in the retirement plan area. Mintz seeks a collaborator who will provide day- to-day expertise for our retirement program and will bring their analytical skills to enhance our full range of benefits. This position will work on project roles and project management in other programmatic areas. 

 

In a highly collaborative team environment with gold standard customer service, this role delivers exceptional service and execution to internal and external clients.

 Administer defined benefit and defined contribution plans.

 

 

 

Pro-actively identify and collaboratively develop and manage projects that will improve service to our participants and streamline current processes.

 

 

 

Develop process and plan documentation and communication materials for these plans, working in collaboration with colleagues and external vendors.

 

 

Work with employees and vendors to ensure accurate and timely responses to all outstanding plan/participant issues.

 

 

Manage open items lists and project plans, executing and managing activities with vendors bringing projects to timely closure.

 

 

Stay abreast of laws, regulations and compliance requirements including IRS/DOL regulations for a multi-state employer.

 

 

Review, interpret and collaboratively formulate programmatic recommendations.

 

 

Collaboratively evaluate existing plans and programs through research, surveys, and analysis of benefit trends and/or vendor management to ensure plans are competitive and current.

 

 

Provide data support for the annual plan census and cyclical plan activities.

 

 

Support Finance team and bring technical knowledge to the preparation of Forms 5500 and other government fillings, plan document updates, preparation of amendments, etc.

 

 

Create educational, analytical, and strategic presentations for various audiences including senior management, business colleagues, and plan participants.

 

 

Participate in supporting analysis for other benefit programs; provide project support and management as needed in any area of benefits.

 

 

Assume additional responsibilities as requested.

 

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

 

 

Bachelor’s degree in Business, Accounting, Human Resources or another business-oriented degree required.

 

 

8+ years of experience working within Human Resources and a specialized Benefits Department. Expertise and depth in retirement plans with participation, generally, in benefits strategy, design, compliance and operations required. Knowledge must include extensive understanding of the components of retirement and benefits programs including benefits administration and payroll/HRIS systems and data entry needs.

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.

 

 

 

Ability to quickly get up to speed and master new applications and software is critical. Seasoned experience in data analysis and creating presentations is required.

 

 

 

Strong working and current accounting knowledge and reconciliation experience.

 

 

 

Must have a basic understanding of capital markets and investments products.

 

 

Advanced working knowledge and understanding of retirement plan administration and associated regulations and IRS tax rules.

 

 

Strong analytical and critical thinking skills; ability to perform detailed analysis of problems and identify resolutions; understands when and how to escalate issues to manage risk.

 

 

 

Results-oriented; successfully handles multiple tasks, takes initiative to improve their own performance, works intensely towards extremely challenging goals and persists in the face of obstacles or setbacks while maintaining quality of work.

 

 

 

Highly collaborative, team-oriented work style. Ability to develop relationships with people at all levels of the organization and a broad base of stakeholders.

 

 

Strong written and oral communication, presentation, and influencing skills and the ability to deliver exceptional client service.

 

 

Prefer experienced in process mapping and formal project management tools.

 

 

Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.

 

 

Strong sense of urgency. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.

 

 

Possess a “hands-on” tactical approach.

 

 

Creative and proactive approach to problem solving.

 

 

Facilitate teamwork and identify opportunities to develop new processes/infrastructure.

 

 

Demonstrated ability to grasp and implement new concepts quickly.

 

 

Strong analytical abilities, resourcefulness, and attention to detail.

 

 

Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.

 

 

Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.

 

 

Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.

 

 

Demonstrated ability to motivate and develop teams.

 

 

Proven leadership and management abilities.

 

 

Outstanding sense of customer service, with demonstrated ability to instill this in others.