The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel.  This role will work closely with assigned teams managing the day-to-day activities within the Corporate practice.

 

 

 

 

Prepare correspondence, memoranda and other documents in an accurate and timely manner.

 

 

Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.

 

 

Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.

 

 

Keep current with expense reporting and process check requests.

 

 

Initiate conflict process, draft engagement letters and submit intake documentation for processing.

 

 

Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.

 

 

Work collaboratively with assigned team and section mates.

 

 

Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.

 

 

Proactively participate in training opportunities to advance skill levels and efficiency in firm software.

 

 

Assume additional responsibilities as requested.

 

 

This role requires 80% in office presence; remote work is permissible 20% of the time.

 

 

 

 

College degree or relevant work experience required.

 

 

5+ years’ secretarial or administrative experience, preferably in a legal or professional services organization.

 

 

Possess excellent written and verbal communication skills.

 

 

Strong organizational and administrative skills.

 

 

Excellent attention to detail and ability to execute through to completion.

 

 

Creative problem solving skills, reasoning ability and logical thought process.

 

 

Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.

 

 

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

 

 

Ability to work independently and as part of a team.

 

 

Outstanding sense of customer service.

 

 

Enthusiastic, proactive and positive attitude.

 

 

Ability to handle confidential matters with discretion.

 

 

Must be self-motivated to produce quality work.

 

 

High level of integrity and honesty.

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

 

 

Flexibility to work overtime when necessary.

 

 

 

The Assistant provides administrative support for members, associates, legal assistants, and other designated firm personnel.  This role will work closely with assigned teams managing the day-to-day activities within the Intellectual Property Litigation practice.

 

 

Prepare documents, pleadings and filings for state and federal courts and other agencies.

 

 

Assist with trial preparation.

 

 

Assist with document management systems, which may include downloading patents and file histories.

 

 

Prepare correspondence, memoranda, and other documents in an accurate and timely manner. 

 

 

Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences, and travel arrangements.

 

 

Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist.

 

 

Keep current with expense reporting and process check requests.

 

 

Initiate conflict process, draft engagement letters and submit intake documentation for processing.

 

 

Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.  

 

 

Work collaboratively with assigned team and section mates.

 

 

Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production, and night assistance.  

 

 

Proactively participate in training opportunities to advance skill levels and efficiency in firm software.  

 

 

Assume additional responsibilities as requested. 

 

 

This role requires 80% in office presence; remote work is permissible 20% of the time.

 

 

Bachelor's degree required.

 

 

5+ years' secretarial or administrative experience, preferably in a legal or professional services organization. 

 

 

Knowledge of IP litigation databases. 

 

 

Knowledge of E-Filing.

 

 

Experience and/or familiarity with Section 337 cases before the International Trade Commission is a plus.

 

 

Possess excellent written and verbal communication skills.

 

 

Strong organizational and administrative skills. 

 

 

Excellent attention to detail and ability to execute through to completion.

 

 

Creative problem-solving skills, reasoning ability and logical thought process.

 

 

Ability to work under pressure, prioritize competing demands, meet various deadlines, and respond quickly to changing priorities.

 

 

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

 

 

Ability to work independently and as part of a team.

 

 

Outstanding sense of customer service. 

 

 

Enthusiastic, proactive, and positive attitude.

 

 

Ability to handle confidential matters with discretion. 

 

 

Must be self-motivated to produce quality work. 

 

 

High level of integrity and honesty. 

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

 

 

Flexibility to work overtime when necessary. 

 

 

 

 

 

 

 

 

This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services and associated functions for actions in state and federal court, arbitration forums and administrative agencies. 

 

 

 

 

 

 

Review calendar reports and collaborate with associate(s) before filing deadline.

 

Enter all incoming court papers into the CourtAlert docketing database.

 

Sync PDF images with the corresponding docket entries in CourtAlert.

 

Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.

 

Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.

 

Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.

 

Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.

 

Monitor federal and state court dockets and maintain computerized case dockets.

 

Conduct document searches at federal and state courts and government agencies. 

 

Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.

 

Provide guidance and research on procedural and administrative questions, rule changes and judges’ information. 

 

Regularly communicate with court clerks. 

 

Assist attorneys with all state and federal electronic filings.

 

Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.

 

Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts. 

 

Maintain attorney electronic filing registration and password database.

 

Provide training and education to new attorneys and staff, as needed.

 

Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.

 

Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.

 

Occasional trips to court to file, retrieve, and deliver paper copies of documents.

 

Assume additional responsibilities as requested.

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

 

 

 

 

Bachelor’s degree required.

 

3+ years of litigation experience in a law firm preferred.

 

Knowledge of the New York Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.

 

Excellent knowledge of how to handle all New York State Court (NYSCEF), and New York Federal Court filings

 

Knowledge of the basic litigation docketing and calendaring process.

 

Experience using CourtAlert or MA3000.

 

Experience with Completing PACER ECF Filings / Mass State Court Tylerhost E-Filings.

 

Experience with attorney service agencies.

 

Possess excellent written and verbal communication skills.

 

 

Strong organizational and administrative skills.

 

Excellent attention to detail and ability to execute through to completion.

 

Creative problem solving skills, reasoning ability and logical thought process.

 

Ability to work under pressure, prioritize competing demands and meet various deadlines.

 

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

 

Ability to work independently and as part of a team.

 

Outstanding sense of customer service.

 

Enthusiastic, proactive and positive attitude.

 

Ability to handle confidential matters with discretion.

 

Must be self-motivated to produce quality work.

 

High level of integrity and honesty.

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

 

Flexibility to work overtime when necessary.

 

Licensed Notary Public helpful.

 

 

 

 

 

Your primary responsibilities will be driving strategic business development and market visibility for the Venture Capital and Mergers & Acquisition practices. The successful candidate will be an energetic, process-oriented, business development professional with superior project management, communication (written and oral), and analytical skills. This role is part of a six-person business development team that manages all marketing and business development strategy, activity, and tracking for the broader Corporate Practice. The role manages a Sr. Business Development Specialist.

 

 

 

 

 

 

 

 

Work with assigned practices and attorneys to expand existing client relationships and develop new client relationships.

 

 

Coach attorneys on lead development, pitching, and follow-up.

 

 

Draft targeted pitch materials and RFP responses.

 

 

Collaborate with Finance and Marketing Tech teams to use firm data (client financials, pitch activity, etc.) and tech platforms to effectively inform and report on sales and client development activity and actions.

 

 

Work with practice leadership, attorneys, and Sr. Business Development Manager, to develop strategic plan for assigned practices; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy.

 

 

 

 

 

Work with practice leadership to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, etc.

 

 

Work with the PR team to drive visibility for attorneys in third party publications.

 

 

Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others.

 

 

Work with Sr. Business Development Specialist to oversee experience collection process ensuring that relevant experience appears on the website, in pitches and RFP responses, and other collateral materials.

 

 

 

 

Assist with integration efforts for lateral attorneys hired into assigned practices, including development of new collateral, internal integration, and client introductions.

 

 

Assist in budget preparation and regular review.

 

 

Manage and motivate Sr. Business Development Specialist.

 

 

Assume additional responsibilities as requested.

 

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

 

 

 

 

Bachelor’s degree or higher required.

 

 

 

7+ years of work experience in business development in a law firm or professional services environment.

 

 

Ability to work in a fast-paced environment with competing time sensitive deadlines.

 

 

Outstanding client service mentality.

 

 

Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.

 

 

Ability to see the big picture and operationalize a plan in order to execute through to completion.

 

 

Strong analytical abilities when it comes to studying industry and market trends, data analytics, and client financials.

 

 

Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.

 

 

Excellent written, presentation, and verbal communications skills.

 

 

General knowledge of social media platforms.

 

 

Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.

 

 

Strong planning, project management, and organizational skills.

 

 

Takes a “hands-on” tactical approach.

 

 

Facilitate teamwork and identify opportunities to develop new processes/infrastructure.

 

 

Demonstrated ability to grasp and implement new concepts quickly.

 

 

Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.

 

 

Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.

 

 

Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information.

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

 

 

Ability to travel 10% or more and based on the needs of the position.

 

 

 

 

 

The Corporate Knowledge Management and Innovation Attorney will work closely with Mintz’s Corporate practice leadership and attorneys to create, update, and continuously manage the organization and delivery of knowledge assets and intellectual capital. This includes the preparation, updating, and storage and communication of changes related to precedents, forms, and processes within the Corporate practice to ensure information is high quality, up to date, available, and shared. This role will also support the Section's efforts in identifying, evaluating, piloting, implementing, and scaling up innovative technology and tools to enhance legal operations and client service delivery.  This is a non-billable, full-time position.

 

 

 

 

Stay abreast of best practices and new technologies related to knowledge management and apply that information to best serve Mintz’s Corporate practice. 

 

Maintain and facilitate knowledge management tools and portals, including Corporate practice policies and procedures, resource lists, and precedent databases.

 

Coordinate with Corporate attorneys to identify, draft, update, and maintain standard forms and templates, supplementary provisions, checklists, and other knowledge resources. 

 

Participate in, and coordinate the peer review of, changes to documents, tools and transactional procedures as needed.

 

 

Team with Information Technology and Corporate attorneys to identify, prioritize, and integrate technological enhancements and other innovation opportunities (e.g. artificial intelligence-based solutions, document automation, and data analytics), shepherding projects from ideation through pilot, implementation, and adoption to foster the evolution of legal service delivery. 

 

Facilitate Corporate thought leadership by collaborating on the production of client alerts and advisories, and maintaining a list of current topics for content within the corporate industry and transactional practice groups alongside Corporate practice leaders or their designees, including Business Development and Marketing. 

 

Implement consistent and effective means of communicating the availability, latest updates and location of Corporate practice resources (e.g., form documents and market update resources).

 

Identify topics for substantive presentations to practice groups to discuss current practice issues and developments.

 

Analyze, question, and improve workflow processes to facilitate matter management, including through process maps and technology solutions.

 

Work with Mintz’s Professional Development team to identify training needs and opportunities, and update materials as needed.  

 

Assume additional responsibilities related to Knowledge Management, as requested.

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

Bachelor’s degree and J.D. degree required. 

 

5+ years’ experience in a large law firm working in a corporate practice setting, ideally including a focus in M&A, securities, and/or venture capital work.

 

Excellent computer skills, including proficiency in legal software and applications such as iManage and document automation platforms. Ability to quickly get up to speed and master new applications and software is critical.

 

Must have a “hands-on” approach and be willing to roll up one’s sleeves to get the work done and an ability to support the attorneys so that they don’t need to constantly “reinvent the wheel.” 

 

Experience integrating technology within a law firm, with the end user of the technology piece in mind.

 

Strong written and oral communication skills with the ability to positively influence others.

 

Must be comfortable analyzing, working with, and presenting data.

 

Must be highly responsive, organized, and have strong project management skills, including the successful execution of plans, provision of relevant status updates to stakeholders, and delivery of results.

 

Excellent interpersonal skills and the ability to gain the respect, trust, and confidence of the Firm’s attorneys and administrative staff.

 

Deep personal commitment to integrity and the highest standard of ethics related to working with highly confidential information.

 

Excellent judgment.

 

Creative and proactive approach to problem solving.

 

Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities.

 

Facilitate teamwork and identify opportunities to develop new processes and infrastructure.

 

Demonstrated ability to grasp and implement new concepts quickly.

 

Strong analytical abilities, resourcefulness, and attention to detail.

 

Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.

 

Outstanding sense of customer service with demonstrated ability to instill this in others.

 

 

 

 

The Diversity, Equity and Inclusion Manager will play an important role on the Diversity, Equity and Inclusion team. The role will manage all aspects of the Equity Advisory Council (EAC), including the EAC academy. This role will report to the Chief Diversity, Equity and Inclusion Officer and collaborate closely with Professional Development (PD) and Business Development (BD).

 

 

 

 

 

Work with DEI, PD, BD and EAC teams to develop and advance equity functions at all levels of the firm; and coordinate amongst them as needed.

 

 

Oversee and coordinate essential BD and PD functions for Partners and Associates who are enrolled in EAC programs like the EAC Academy.

 

 

The PD functions may include: counseling, coaching or connecting to a coach, sponsoring, and/or designing training.

 

 

The BD functions may include: collaborating with the business development team (including the DEI Business Development Manager) on training, coaching, or connecting to a coach.

 

 

Develop and maintain a database of information, strategy, meeting notes, feedback and lessons learned.

 

 

Manage teams responsible for EAC Academy (and other initiatives) deliverables and curricula ensuring program agendas are adhered to and progress is steady.

 

 

Coordinate all the logistics for the EAC and EAC academy, including calendar invites, agendas, minutes, notes and other meeting logistics.

 

 

Work on developing a relationship of trust with attorneys at the firm, especially attorneys of color, and women, non-binary and LGBTQ+ attorneys.

 

 

Develop robust networks of internal (e.g. Partner sponsors and mentors) and external (e.g. coaches, consultants, etc.) stakeholders to leverage on behalf of the EAC and its constituents.

 

 

The EAC Academy enrolls a few deeply-valued partners in a year-long program that includes assessments, coaching, Business Development skills, among other things.  The EAC Academy will soon be in its second year, and the Manager will be deeply integrated into the EAC Academy, and will help run it.

 

 

Manage the EAC budget.

 

 

Be willing to travel to Mintz’s various offices as needed.

 

 

Assume additional responsibilities as requested.

 

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

 

 

Bachelor’s degree required. JD or other advanced degree welcomed.

 

 

7+ years of experience in either Professional or Business development required.

 

 

Professional services experience required; law firm experience preferred.

 

 

Demonstrated commitment to equity, inclusion, and belonging.

 

 

Self-starter with demonstrated ability to coordinate, and eventually lead, complex teams in innovative practice and business development programs for attorneys of color, and women, non-binary and LGBTQ attorneys.

 

 

Ability to understand, influence, and motivate people at varying levels of seniority.

 

 

High degree of responsiveness.

 

 

Possess excellent verbal and written communication skills with an ability to influence others.

 

 

Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.

 

 

Strong planning, project management and organizational skills.

 

 

Strong sense of urgency.

 

 

Facility analyzing, working with and presenting data.

 

 

Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.

 

 

Possess a “hands-on” tactical approach.

 

 

Creative and proactive approach to problem solving.

 

 

Facilitate teamwork and identify opportunities to develop new processes/infrastructure.

 

 

Demonstrated ability to grasp and implement new concepts quickly.

 

 

Strong analytical abilities, resourcefulness, and attention to detail.

 

 

Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.

 

 

Outstanding sense of customer service, with demonstrated ability to instill this in others.

 

 

Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.

 

 

Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, PowerPoint, and presentation tools (e.g. Power BI). Ability to quickly get up to speed and master new applications and software is critical.

 

 

Demonstrated ability to motivate and develop teams.

 

 

Proven leadership and management abilities.

 

 

Demonstrated experience in employee relations, performance improvement and separations.

 

 

 

 

 

 

 

The Project Manager (“PM”) acts as the liaison between the attorneys, clients, technical staff, and eDiscovery service providers. Operating as an in-house consultant, the PM communicates with attorneys and clients to understand their needs. The PM has a solid understanding of eDiscovery and balances the demands of the attorneys, clients, and technical staff to provide the best possible cost-effective, automated approach to litigation management. The PM is the primary point of contact for case teams requiring litigation support tools and/or services.  

 

 

 

Perform client billable support services, including advising legal teams, and clients with respect to collection, processing, review, and production of electronically stored information (ESI).

 

Perform all Relativity database functions, including designing and loading databases, assigning security, configuring and applying TAR and analytics, supervising batch and port process, maintenance, and upgrades.

 

Provide consulting to attorneys and clients on eDiscovery issues in consultation with the E-Data Consulting Group (“EDCG”) management.

 

Prepare eDiscovery case budgets and contribute to RFP’s as requested in consultation with EDCG management.

 

Work with EDCG management to ensure that case teams are using appropriate, innovative, efficient, and cost-effective technologies to manage the discovery process.

 

Manage vendors on a project basis to assure that high-quality data deliverables and services are provided within negotiated schedules and budgets.

 

Coordinate the collection, processing, review, and production of paper and electronic discovery.

 

Assist with trial preparation and courtroom audio-visual support as dictated by case needs.  

 

Apply quality control processes and improvements for the discovery process.

 

Document and track project tasks, media and costs for each case.

 

Conduct training and advise legal staff members on the efficient use of Relativity and other litigation tools in consultation with EDCG management.

 

Review and analyze vendor bills in consultation with EDCG management and manage communications with case teams concerning same.

 

Participate in industry specific organizations and stay current with developments in litigation support.

 

Help develop best practices, policies, and procedures to ensure the efficient and consistent delivery of eDiscovery services to the firm’s attorneys.

 

Ability to travel as necessary.

 

Assume additional responsibilities as requested. 

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

Bachelor’s degree required.

 

5+ years of litigation support experience in a project management role.  

 

Prior experience working in a law firm litigation support department using an automated litigation support system required.

 

Demonstrated expertise with litigation technology applications and understanding of the discovery process as well as analytics, AI, and TAR.

 

Proven project and people management skills, including the ability to accurately estimate time required for project completion and the ability to appropriately align resources to ensure successful execution.

 

Possess excellent written and verbal communication skills.

 

Strong organizational and administrative skills. 

 

Excellent attention to detail and ability to execute through to completion.

 

Creative problem solving skills, reasoning ability, and logical thought process.

 

Ability to work under pressure, prioritize competing demands, and meet various deadlines.

 

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

 

Ability to work independently and as part of a team.

 

Outstanding sense of customer service. 

 

Enthusiastic, proactive, and positive attitude.

 

Ability to handle confidential matters with discretion. 

 

Must be self-motivated to produce quality work. 

 

High level of integrity and honesty. 

 

Excellent computer skills, including advanced proficiency in using Relativity, and preferably RelativityOne, and other software for litigation purposes.  Experience with other e-discovery applications such as Reveal/Brainspace, DISCO, and Opentext also a plus.  Ability to quickly get up to speed and master new applications and software is critical.

 

Flexibility to work overtime is required.  

 

 

 

The Manager of Administration (“Manager”) will be responsible for ensuring the smooth day-to-day operations and appearance of the Los Angeles, CA office. In this position, the Manager will be the primary administrative point of contact and will interact daily with professional staff who perform a variety of tasks to facilitate the efficient operation of the office.  The Manager will report to the Chief Administrative Officer (“CAO”).

 

 

 

 

In collaboration with the Office Managing Member (“OMM”), the Manager will maintain a professional and positive work environment by facilitating effective communication and information-sharing amongst all employees.

 

Serve as a trusted advisor to the OMM and others on employee engagement and culture.

 

Support strategic plans by accomplishing established short and long-term goals.

 

Administer firm policies and procedures.

 

Ensure operations functions are delivering high quality and efficient service to the firm’s attorneys and professional staff.  Review, refine and modify office procedures as needed.

 

Manage the day-to-day operations of the office; troubleshoot and prioritize the use of professional staff and facilities. Manage workflow, assignments, work schedules and staffing.

 

Escalate issues, when necessary, to CAO.

 

Manage, develop, lead, and provide guidance to the assistants, ensuring they are working efficiently and effectively to deliver best in class service.

 

Regularly monitor performance and optimize service by assessing skills and understanding needs of attorneys.

 

Work with the Professional Staff Talent Acquisition Team to recruit assistants; participate in the interviewing process for all other professional staff who will sit in Los Angeles, CA and provide input on hiring decisions.  

 

Work closely with Legal Recruiting, Attorney Development and Business Development to manage the on-boarding process for lateral member new hires to ensure a successful integration.

 

Work with Professional Staff Talent Acquisition Team and Attorney Development to manage administrative processes (e.g. benefits enrollment, time entries, IT coordination etc.) related to employee onboarding and departures.

 

In collaboration with HR Business Partner (“HRBP”), provide feedback and coaching for professional development and individual performance improvement to assistants and professional staff.  Work with HRBP to handle discipline and termination of professional staff in accordance with firm policies and procedures.

 

Evaluate performance of the assistants, synthesize additional feedback, and conduct annual performance review meetings.

 

Manage Ceridian Dayforce process, PTO requests, overtime and daily/evening/event coverage.

 

Support billing, collections and other financial management functions.

 

Prepare annual operating and capital budgets for office.  Monitor and approve related invoices.  Review monthly expense reports to ensure accuracy of billing and budget compliance.

 

With the CAO, oversee construction and all related project activities.  Identify opportunities to accelerate schedule and control costs.  Communicate critical information to attorneys and professional staff on an as-needed basis.  

 

Serve as primary contact with landlord and work closely with appropriate personnel to resolve building-related issues.  

 

Oversee office security, manage and control access cards and keys; manage access for employees and visitors.

 

Maintain space and personnel information used for analyzing office costs and tracking utilization.  Work closely with departmental leaders to determine office assignments and appropriate use of space.

 

Oversee relationships with all vendors. Oversee and provide direction to outsourced on-site office services staff. Participate in the process of selecting qualified providers.

 

Update office business continuity materials.  Act as liaison with building management.

 

Occasional travel required.

 

Assume additional responsibilities as requested.

 

This role requires 80% in office presence; remote work is permissible 20% of the time.

 

 

 

Bachelor’s degree required.

 

4+ years of experience in office administration and/or HR management, law firm experience preferred.

 

Excellent general business acumen across multiple competencies.  

 

Excellent service delivery skills.

 

Proven leadership skills with the ability to develop and motivate staff.

 

Experience in recruiting, onboarding, employee relations, performance improvement and separations.

 

Strong written and oral communication skills with the ability to positively influence others.

 

Excellent judgment.

 

Must be comfortable analyzing, working with and presenting data.

 

Must be highly responsive, organized, and have proven track record of successful execution of plans and delivery of results.

 

Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the firm’s members, associates and staff.

 

Deep personal commitment to integrity and the highest standards of ethics.

 

Must have a “hands-on” tactical approach.

 

Creative and proactive approach to problem solving.

 

Comfortable handling and maintaining highly confidential information.

 

Must display the highest level of diplomacy, tact and discretion.

 

Demonstrated ability to grasp and implement new concepts quickly.

 

Strong sense of urgency.

 

Ability to collaborate with colleagues at all levels; facilitating teamwork; and identifying opportunities to develop new processes/infrastructure.

 

Ability to work independently and as part of a team.

 

Outstanding sense of customer service.

 

Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.

 

Excellent computer skills, including proficiency in using Microsoft Word, PowerPoint and Excel.  Ability to quickly get up to speed and master new applications and software. 

 

 

 

 

 

 

The Manager of Professional Development will be primarily responsible for managing our legal training curriculum, summer associate training, and continuing legal education (CLE) programs. This role will leverage our learning management system and other technologies to enhance the learning experience.  This position is part of our Attorney Development team and will report to the Senior Manager of Professional Development. 

 

 

This role requires a creative thinker, with strong organizational skills, and a passion for fostering a culture of continuous learning and development.  Candidates should have deep understanding of the legal professional and the unique professional development needs of legal professionals is important. 

 

Manage our legal training content and summer associate training. Including the development of curriculum and programming, lead planning sessions, and oversee program logistics.

 

Work with firm leaders to identify professional development needs and create and implement training solutions. 

 

Identify new content, providers, and programming via attendance at conferences, and webinars.

 

Oversee the CLE process in collaboration with the PD Specialist. Including the issuance of CLE credits for both internal and client-facing legal skills programs, manage the CLE accreditation processes, maintain good relationships with relevant CLE Boards, manage content delivery to preserve Accredited Provider status, and advice attorneys on the firm policy and state rules for fulfillment of CLE requirements.

 

Manage the content for the Professional Development intranet and the Learning Management System interface.

 

Collaborate with team members, firm leaders, partners, associates, and other administrative departments to ensure successful and relevant programming.

 

Coach and mentor Mintz Professional Development Specialists and Coordinator.

 

Meet with new lateral associates and patent agents as part of the firm’s integration efforts.

 

Monitor and implement current trends and best practices in professional development.

 

Travel to other Mintz offices regularly to assess and promote professional development opportunities.

 

Assume additional responsibilities as requested.

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

Bachelor’s degree required. JD or advanced degree in a relative field is highly preferred.

 

5+ years of experience in professional development, preferably within a law firm or professional services industry.

 

Prior experience managing one or more employees.

 

Outstanding sense of client service, with demonstrated ability to instill this in others.

 

Possess excellent verbal and written communication skills.

 

Flexibility and openness to ideas and solutions, with a willingness to adapt and innovate in response to evolving needs and challenges.

 

Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.

 

Strong planning, project management and organizational skills.

 

Strong sense of urgency.

 

Ability to collaborate and gain the respect, trust, and confidence of the firm’s attorneys and professional staff.

 

Creative and proactive approach to problem solving.

 

Facilitate teamwork and identify opportunities to develop new processes/infrastructure.

 

Demonstrated ability to grasp and implement new concepts quickly.

 

Strong analytical abilities, resourcefulness, and attention to detail.

 

Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.

 

Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

 

 

The Practice Manager, Litigation will work closely with Practice, Section, and Division Management to manage the efficient and optimal administration of the Litigation Section and other Sections as needed. The Practice Manager will focus on Associate support, professional development, and workload management. They will also serve as the point person when collaborating with other administrative departments on operational and strategic matters.

 

 

 

 

 

Be a resource for associates regarding day-to-day questions.

 

Conduct quarterly check-ins with associates.

 

Work with Attorney Development to monitor attorney performance, identify development gaps, and escalate as needed issues for review by Section management. 

 

Participate in the Associate Evaluation Process, including reading feedback, drafting composites for Associates, and participate in mid-year check-ins and year-end evaluation meetings.

 

Travel to other offices to develop and strengthen relationships.

 

Collaborate with Attorney Development to facilitate, review and update formal litigation training programs including identification and recruitment of instructors.

 

Collaborate with the Attorney Development on Mentor, Advisor and Sponsor Pairings for all Associates.

 

Identify topics for and coordinate execution of Litigation Associate Lunch ‘n Learn Series.

 

Identify and facilitate external professional development opportunities (i.e., conferences, Bar offerings, etc.) for the Section. 

 

Advise associates on Professional Development Plans.

 

Collaborate with appropriate departments in connection with associate accolade submissions.

 

 

 

 

Manage allocation of assignments for associates and off-track attorneys.

 

Analyze and oversee metrics to measure and monitor allocation of work.

 

Identify areas of improvement with existing workflow processes and SOPs.

 

Work with attorneys to optimize attorney utilization and support attorney development.

 

 

 

 

Partner with Senior Practice Manager and Section Chair to lead the operational and strategic aspects of the Section and serve as a resource for connectivity among other Sections and administrative personnel.

 

Oversee Section budgets, including reviewing, approving, and monitoring spending.

 

Assist with planning and facilitating Section and Member meetings including agenda development and content creation.

 

Preparation of Monthly Litigation Newsletter.

 

Plan and coordinate various Section events to promote group cohesiveness and recognize accomplishments.

 

Assist with execution of the Section’s Strategic Plan.

 

Assist with implementation of Section’s Best Practices (including Best Practices around client case debriefs).

 

Other Section specific responsibilities as requested.

 

 

 

 

Identify and assess hiring needs; make recommendations to Section management.

 

Participate in interviewing process for associates, as requested.

 

Coordinate with Attorney Development to facilitate orientation and integration of new associates. 

 

Coordinate with Attorney Development to manage associate on/off-ramping for leaves of absence, including managing staffing needs.

 

Assist with departing attorney process management.

 

 

 

Prepare reporting and analytics to build business intelligence that informs Section and Firm leadership on trends related to Section management, including talent management, financial performance, and knowledge management.  

 

Collaborate with Section management and relevant administrative teams to identify actionable issues and plans arising out of metrics analysis with the goal of facilitating related efforts to support and advance Section initiatives, business goals, and section capabilities.

 

Support knowledge management initiatives. 

 

 

 

 

Work with Practice Manager peers in other Sections, Senior Practice Managers, and the Director of Practice Management to develop best-in-class practices, tools, and processes to streamline and promote efficiencies across the Practice Management team.

 

Together with others in the Division’s Practice Management team, work to support and manage the workload and professional development of the Practice Coordinator through coaching, mentoring, delegation, and supervision.

 

 

 

 

Assume additional responsibilities as requested.

 

This role requires 60% in-office presence; remote work is permissible 40% of the time.

 

 

Bachelor’s degree required; J.D. strongly preferred. 

 

5+ years of experience in a large law firm—a portion of which should be working in practice management, professional development, and/or human resources.

 

Strong analytical abilities, project management, attention to detail and organizational skills.

 

Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.

 

Facility analyzing, working with, and presenting data.

 

Possess a creative, proactive, and “hands-on” approach to problem solving. 

 

Facilitate teamwork and identify opportunities to develop new processes/infrastructure.

 

Demonstrated ability to grasp and implement new concepts quickly.

 

Ability to work independently and as part of a team in a way that fosters collaborative working relationships.

 

Outstanding sense of customer service, with demonstrated ability to instill this in others.

 

Strong leadership and management abilities.

 

Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. 

 

Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information.

 

Experience in employee relations, performance improvement and separations.

 

Understanding of law firm economics.

 

Excellent computer skills, including proficiency in Microsoft Word, Outlook, Excel and PowerPoint. 

 

 

 

Your primary focus will be driving high value strategic business development efforts for the firm’s corporate section. The Senior Business Development Manager is also responsible for managing, mentoring, and training a team of BD professionals, each of whom are responsible for supporting corporate-related practice groups.

 

 

 

Work with section management and practice leaders to evolve marketing and business development strategies and plans.

 

Closely monitor industry trends impacting capital markets, M&A activity, private equity, venture capital, and emerging growth companies, particularly in life sciences and tech sectors.  

 

Work with high revenue generating attorneys to source client development targets and pursuit strategies. 

 

Handle select high-profile RFPs and pitches and oversee all sales activity and follow-up in the corporate section.  Conduct debrief meetings, including with clients, as appropriate.  

 

Oversee efficient and effective collection of experience and deal activity across all practices.

 

Collaborate with the firm’s public relations and marketing communications teams to build the firm’s story across corporate practices and build our brand in life sciences, technology, energy, and private equity. 

 

Drive integration efforts for new lateral attorneys hired into corporate section/practices.

 

Collaborate with Finance and MarTech teams to use firm data (client financials, pitch activity) and tech platforms (CRM, Foundation) to effectively inform and report on sales and client development activity and actions. 

 

Collaborate with key departments across the firm (including diversity and inclusion, professional and practice development, pricing, IT, etc.) to support the section and individual client needs.

 

Assist in budget preparation and work with section management to ensure strategic spending of those funds throughout the year.

 

Manage BD team responsible for all marketing and client development activity across corporate practices.  

 

 

 

 

Work with other BD team members to ensure that sales materials, pitches and proposals highlight the attributes of the firm and its key practices, with particular focus on the firm’s core pillar practices/industries.

 

Serve as the liaison to the firm’s professional development team and oversee the development of business development training for associates and junior partners.

 

Collaborate with the other Senior Business Development Manager to initiate ideas to improve the department’s BD services, and work with the Director of Business Development on implementation.

 

Manage and mentor business development teammates, providing consistent feedback and identifying learning opportunities. 

 

Assume additional responsibilities as requested.

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

 

Bachelor’s degree or higher with 10+ years of work experience in business development, preferably in a law firm or professional services environment. 

 

Ability to work in a fast-paced environment with stressful deadlines and high expectations for attention to detail and quality of work product.

 

Outstanding client service mentality.

 

Strong people management skills.

 

Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.

 

Ability to manage multiple, often competing, priorities.

 

Ability to see the big picture and operationalize a plan that includes attention to detail and the ability to execute through to completion.

 

Strong analytical abilities when it comes to studying industry and market trends, data analytics, client financials. 

 

Ability to work as part of a team and with people with varying communications styles.

 

Must be self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.

 

Excellent interpersonal skills.

 

Excellent written, presentation, and verbal communications skills.

 

Solid computer skills, including proficiency in using CRM, Microsoft Word, PowerPoint and Excel. 

 

General knowledge of social media platforms.

 

General knowledge of pricing strategy for legal services. 

 

Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.

 

Proven abilities to manage the workload of others and coach, mentor, and develop staff.

 

Ability to travel 20% or more and based on the needs of the position.

 

 

 

 

The Senior Regional  Marketing and Business Development Specialist will focus on supporting brand elevation efforts, community relations, alumni relations and business development efforts primarily in San Diego and Southern California. The role is part of a three-person west coast regional business development team with offices in Los Angeles, San Diego and San Francisco. Though focused on San Diego, as a member of the regional team, responsibilities extend throughout the west coast region as needed.

 

 

This individual will manage client events in San Diego, the San Diego office’s charitable program, San Diego sporting and entertainment tickets, attorney award nominations, ranking list submissions, and provide dedicated BD support to select practice groups.

 

The individual will be an energetic, process-oriented, business development specialist with solid project management, communication (written and oral), and analytical skills. The role reports to the Regional Marketing and Business Development Manager based in San Francisco.

 

 

 

 

 

 

 

Plan, manage and execute all elements of local marketing and business development client events and alumni events.

 

 

Assess events from a business development perspective, identifying business development and lead generation opportunities for attorneys.

 

 

Coordinate all sponsorships including assessing needs, communicating with sponsor partners, planning, execution, and reporting.

 

 

 

 

Coordinate San Diego office community initiatives, including events, donations and outreach.

 

 

Build relationships with identified partner organizations including Biocom and Association of Corporate Counsel (ACC).

 

 

Partner with regional offices to ensure community goals and activities align with each other.

 

 

 

 

Identify awards to nominate attorneys for based on San Diego office BD goals.

 

 

Manage the drafting, timeline, approval, and submission of all San Diego award nominations.

 

 

Collaborate with the PR and BD team on promotion of award wins.

 

 

 

 

Project manage and oversee the firm submissions for ranking surveys including Chambers, Super Lawyers, Legal 500, Best Lawyers, Best Law Firms.

 

 

Track submission deadlines, coordinate with business development managers and writers, liaise with publication editors, and stay on top of submission best practices.

 

 

 

 

 

Provide logistical support and creative planning for the San Diego office sporting events and event theme nights, including event coordination, business development opportunities, and ticket allocation.

 

 

 

Collaborate with Business Development Manager on designing and implementing a Client Entertainment Program in San Francisco with a focus around Golden State Warriors ticketing.

 

 

 

 

Coordinate business development initiatives and events, including the firm’s client-facing diversity and alumni programs.

 

 

Develop periodic reports on pitch activity, alumni program, and events.

 

 

Manage contact mailing list for clients, alumni and prospects in San Diego.

 

 

Manage West Coast Event and Networking Calendar.

 

 

Provide pitch support.

 

 

Assist in development of a regional Southern California client pipeline report.

 

 

Assist in the implementation of San Diego business development budget and marketing plan.

 

 

 

 

Work cooperatively with staff and managers across all offices to advance both marketing department and general administrative goals and projects.

 

 

Handle research services reference requests in San Diego.

 

 

Assume additional responsibilities as requested.

 

 

This role requires 60% in office presence; remote work is permissible 40% of the time.

 

 

 

 

 

Bachelor’s degree required.

 

 

3-4 years of experience in marketing, and/or project management in a professional services arena (e.g., law, accounting, or consulting).

 

 

2 years of event planning experience desired.

 

 

Understanding of brand guidelines and experience working within them.

 

 

Possess excellent written and verbal communication skills.

 

 

Strong organizational and administrative skills.

 

 

Excellent attention to detail and ability to execute through to completion.

 

 

Creative problem-solving skills, reasoning ability and logical thought process.

 

 

Ability to work under pressure, prioritize competing demands and meet various deadlines.

 

 

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

 

 

Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.

 

 

Able to thrive in an entrepreneurial environment, embracing growth and change and pivoting when needed.

 

 

Ability to see the big picture and operationalize a plan to execute through completion.

 

 

Demonstrate good judgement and reasoning skills.

 

 

Outstanding sense of customer service.

 

 

Enthusiastic, creative, proactive and positive attitude.

 

 

Ability to handle confidential matters with discretion.

 

 

Must be self-motivated to produce quality work.

 

 

High level of integrity and honesty.

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software.

 

 

Experience managing submissions of awards and rankings (such as Chambers) preferred.

 

 

Facilitate teamwork and identify opportunities to develop new processes/infrastructure.

 

 

Demonstrate ability to grasp and implement new concepts quickly.

 

 

Flexibility to work overtime when necessary.

 

 

Ability to travel to regional offices periodically.

 

 

 

 

 

 

 

 

The Shared Support Coordinator will proactively provide daily assistance and administrative support to the Litigation Section to ensure that the highest level of internal and external client service is attained.  Shared Support Coordinators will work collaboratively within a team.

 

 

 

 

Administrative duties including, but not limited to: processing expense reports; receiving, placing, and screening telephone calls; scheduling meetings; coordinating travel arrangements and calendar management.

 

 

Actively manage attorney/paralegal billable time by inputting into Firm’s system.

 

 

Coordinate with Document Support and/or use related software to prepare, revise, and format a variety of legal documents, spreadsheets, presentations, and other materials.  Proofread and identify any inconsistencies in all materials.

 

 

Provide quality client service by communicating professionally to internal and external client inquiries.

 

 

Work collaboratively with assigned teammates.

 

 

Establish and maintain paper and electronic files in compliance with current Firm policies.

 

 

Prepare new client engagement letters and conflicts checks, requesting new client/matter numbers through client intake process, and tracking of same.

 

 

Demonstrate willingness to accept constructive feedback and training.

 

 

Proactively participate in training opportunities to advance skill levels and efficiency in firm software.

 

 

Work with other departments within the Firm to facilitate the highest possible level of service to clients, including Finance, Records, Office Services, and Document Support.

 

 

Assume additional responsibilities as requested.

 

 

This role requires 80% in office presence; remote work is permissible 20% of the time.

 

 

 

 

 

Bachelor’s degree required.

 

 

1+ years of administrative experience in a legal or professional services setting preferred.

 

 

Possess excellent written and verbal communication skills.

 

 

Strong organizational and administrative skills.

 

 

Excellent attention to detail and ability to execute through to completion.

 

 

Creative problem solving skills, reasoning ability, and logical thought process.

 

 

Ability to work under pressure, prioritize competing demands, and meet various deadlines.

 

 

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

 

 

Ability to work independently and as part of a team.

 

 

Outstanding sense of customer service.

 

 

Enthusiastic, proactive, and positive attitude.

 

 

Ability to handle confidential matters with discretion.

 

 

Must be self-motivated to produce quality work.

 

 

High level of integrity and honesty.

 

 

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

 

 

Flexibility to work overtime when necessary.