Assistant (Intellectual Property) – San Diego
Office San Diego
Practice Area Intellectual Property
Date Posted Mar 24, 2025
Application Deadline Aug 27, 2027
Mintz is a dynamic and innovative law firm dedicated to excellence in the field of intellectual property. We are currently seeking a highly organized and experienced IP Administrative Assistant to join our team. The ideal candidate will have a strong background in administrative support, with a minimum of 7 years of experience, and possess basic knowledge of Intellectual Property.
Responsibilities:
Provide comprehensive administrative support to the IP partner practice, including scheduling meetings, managing calendars, and coordinating travel arrangements.
Maintain and organize IP files, ensuring accurate record-keeping and easy retrieval of information.
Coordinate with internal and external stakeholders, including attorneys, clients, and IP offices, to ensure smooth communication and timely completion of tasks.
Monitor deadlines and follow up on pending matters to ensure timely and efficient workflow.
Perform data entry and maintain databases related to IP matters.
Assist with special projects and other duties as assigned by the IP department.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Minimum of 7 years of administrative experience, preferably in a legal or IP-related environment.
Basic knowledge of Intellectual Property, including patents, trademarks, and copyrights.
Possess excellent written and verbal communication skills.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Familiarity with IP management software (Foundation IP a plus).
Ability to work independently and as part of a team in a fast-paced environment.
Strong interpersonal skills and a professional demeanor.
High level of discretion and confidentiality.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Flexibility to work overtime when necessary.
The salary range for this position in San Diego is $85,000 to $100,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant (IP Litigation) – Los Angeles
Office Los Angeles
Practice Area Intellectual Property
Date Posted Feb 19, 2025
Application Deadline Feb 18, 2026
The Assistant (IP Litigation) will proactively provide daily assistance and administrative support to the IP Litigation Section to ensure that the highest level of internal and external client service is attained. Assistants (IP Litigation) will work collaboratively within a team.
Responsibilities:
Knowledge of the California and Federal court systems processes and procedures.
Experience with electronic filing in both State and Federal courts.
Familiarization with USPTO searching and downloading patents and file histories.
Ability to conduct searches on PACER.
Administrative duties including, but not limited to: processing expense reports; receiving, placing, and screening telephone calls; scheduling meetings; coordinating travel arrangements and calendar management.
Actively manage attorney/paralegal billable time by inputting into Firm’s system.
Coordinate with Document Support and/or use related software to prepare, revise, and format a variety of legal documents, spreadsheets, presentations, and other materials. Proofread and identify any inconsistencies in all materials.
Provide quality client service by communicating professionally to internal and external client inquiries.
Work collaboratively with assigned teammates.
Establish and maintain paper and electronic files in compliance with current Firm policies.
Prepare new client engagement letters and conflicts checks, requesting new client/matter numbers through client intake process, and tracking of same.
Demonstrate willingness to accept constructive feedback and training.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Work with other departments within the Firm to facilitate the highest possible level of service to clients, including Finance, Records, Office Services, and Document Support.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
5+ years of administrative experience in a legal or professional services setting preferred.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $70,000 - $100,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant (Private Client) – Boston
Office Boston
Practice Area Assistants
Date Posted Feb 21, 2025
Application Deadline Aug 20, 2027
We are seeking a meticulous and highly organized Assistant to support our Private Client section. This role involves providing comprehensive administrative support to attorneys specializing in estate planning, probate and trust administration. The ideal candidate will possess strong organizational skills, attention to detail and the ability to handle sensitive and confidential information with discretion. If you have a passion for providing excellent client service and thrive in a fast-paced legal environment, we encourage you to apply.
Responsibilities:
Provide quality client service to the Private Client section by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Serve as a point of contact for clients, providing information and updates as needed.
Maintain client confidentiality and handle sensitive information with discretion.
Manage incoming and outgoing mail, phone calls and email.
Organize and maintain physical and electronic files.
Prepare correspondence, memoranda, and other documents in an accurate and timely manner.
Manage and maintain extensive and ever-changing calendar(s) by scheduling appointments, coordinating meetings, conferences, and travel arrangements.
Proactively send reminders and confirmations for appointments and deadlines.
Actively manage attorney/paralegal time entries to ensure they are accurate and entered timely into the Firm’s billing system.
Efficiently process monthly billing by working closely with assigned billing specialist to ensure bills go out regularly as scheduled.
Actively coordinate with the collection’s specialist and assist with monthly collections.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers and Document Support.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
Minimum of 3 year’s administrative experience, preferably in legal or professional services organization.
Estate planning experience a plus.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Associate Business Development Manager (Corporate/Energy) – Boston
Office Boston
Practice Area Marketing
Date Posted Nov 19, 2024
Application Deadline Aug 14, 2026
Your primary focus will be driving business development and market visibility for the Energy & Sustainability practice and ESG Initiative. The role will support a very active group of Members who have been at the forefront of the energy transition, and will be embedded in the practice, driving the agenda for both partner and practice meetings. The successful candidate will be an energetic, process-oriented, business development professional with superior project management, communication (written and oral), and analytical skills. The role will oversee a dedicated Business Development Specialist, providing mentorship opportunities. Responsibilities:
Business Development
Work with practices and attorneys to expand existing client relationships and develop new client relationships.
Understand the sales cycle and coach attorneys on lead development, pitching, and follow-up.
Responsible for drafting targeted pitch materials and RFP responses.
Collaborate with Finance and Marketing Tech teams to use firm data (client financials, pitch activity) and tech platforms (CRM) to effectively inform and report on sales and client development activity and actions.
Work with attorney team and Senior Business Development Manager, to develop strategic plan for practice and segments within the practice; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy.
Marketing & Profile Raising
Work with practice management to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, to name a few.
Work closely with the PR team to drive opportunity and visibility for attorneys in third party publications.
Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others.
Work with Business Development Specialist to implement and oversee the process for collecting and maintaining experience so that most relevant experience appears on the website, in pitches and RFP responses, and other collateral materials.
Collaborate with Business Development Specialist and Marketing Tech team to ensure our mailing lists are kept update and include clients and targets.
Practice Support
Lead integration efforts for all new lateral attorneys hired into your section/practices, including development of new collateral, internal integration, and client introductions.
Work with practice management to set practice group meetings and agendas.
Assist in budget preparation and regular review.
Manage and motivate a Business Development Specialist.
Qualifications:
Bachelor’s degree or higher with 5+ years of work experience in business development, in a law firm or professional services environment.
Ability to work in a fast-paced environment with competing time sensitive deadlines.
Outstanding client service mentality.
Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.
Ability to see the big picture and operationalize a plan in order to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, client financials.
Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Excellent written, presentation, and verbal communications skills.
General knowledge of social media platforms.
Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.
Strong planning, project management, and organizational skills.
Takes a “hands-on” tactical approach.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Ability to travel 10% or more and based on the needs of the position. 60% in-office expectation.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Billing Team Lead – Boston
Office Boston
Practice Area Finance
Date Posted Feb 11, 2025
Application Deadline Aug 28, 2027
The Billing Team Lead will support the Billing Manager and supervise a group of Billing Specialists in managing the daily and monthly billing operations of the firm. They will be responsible for the monthly billing for their own portfolio of attorneys. This role involves coordinating billing activities, ensuring accuracy and compliance with firm policies and client billing instructions, and providing guidance to the billing team to resolve complex billing issues. The ideal candidate will have a strong understanding of the legal billing process, good attention to detail, and the ability to work in a fast-paced environment.
Responsibilities:
Support the Billing Manager in overseeing the daily operations of a group of Billing Specialists.
Lead a team of 3 – 5 Billing Specialists located in multiple offices, providing guidance and day-to-day support.
Effectively collaborate with other Team Leads within the group.
Oversee the preparation and issuance of client invoices, ensuring compliance with the firm's policies, client requirements and Outside Counsel Guidelines.
Prepare and present detailed billing reports to management.
Ensure all billing activities adhere to legal and regulatory standards.
Train new billing staff and provide ongoing development opportunities for the team.
Collaborate with staff and attorneys to understand client billing arrangements, ensuring the requirements are captured, stored and socialized during Intake.
Resolve billing discrepancies and issues.
Respond to client inquiries regarding invoices and billing issues.
Monitor billing deadlines and ensure timely invoice submission.
Maintain and update billing records and databases.
Generate and analyze billing reports to identify trends and areas for improvement.
Assist in the implementation of billing software and process improvements.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Minimum of 5 years of experience in client billing in a law firm or professional services environment.
Proven ability to lead a team effectively.
Proficiency in legal billing software (Elite 3E, Aderant, etc.) and Microsoft Office 365 Suite (Excel, Word, Outlook, etc.).
Strong analytical and problem-solving skills.
Excellent communication and interpersonal skills to interact with clients and internal teams.
Ability to work independently and as part of a team.
High level of accuracy and attention to detail.
Knowledge of legal billing practices and regulations is a plus.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Client Intake Analyst – Boston, New York, Washington D.C.
Office MULTIPLE Office Locations
Practice Area Information Governance
Date Posted Jan 16, 2025
Application Deadline Aug 20, 2027
The Intake Analyst fulfills a role within the Firm’s Client Intake Department. The Intake Analyst will be responsible for executing certain functions critical to the Department’s role in mitigating risk to the firm associated with the intake of potential new business. Such responsibilities include, but are not limited to, performing research on legal entities involved in potential new business, conducting searches across the Department’s conflicts database, and generating conflict reports summarizing any findings. The Intake Analyst will also support the daily operations of the Department by, among other things, participation in a weekend and holiday coverage rotation. This position can be filled in Boston, New York, or Washington D.C.
Responsibilities:
Using multiple resources, perform corporate research on entities submitted in connection with conflict check requests.
Conduct conflict searches across the Department’s records, identify potential conflicts of interest, and generate conflict reports regarding the same.
Provide guidance to attorneys and assistants regarding intake policies/procedures.
Respond to inquiries and requests promptly, with courtesy and efficiency.
Collaborate with others within the Client Intake team to fulfil the business needs of the Firm.
Maintain accurate and up-to-date records by confirming completeness and accuracy of data, including communicating with Firm lawyers and others, as necessary.
Participate in weekend and holiday on call coverage for time-sensitive requests.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years’ of experience with conflicts analysis or in a large law firm or similar environment required.
Knowledge of conflict rules under the Rules of Professional Conduct.
Excellent written and verbal communication skills.
Demonstrated ability to professionally interact and collaborate with colleagues throughout the firm.
Excellent organizational and administrative skills.
Excellent attention to detail.
Creative problem solving skills, reasoning ability and logical thought process.
Stellar ability to work under pressure, prioritize competing deadlines, and execute tasks through to completion.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Utmost respect for the need to protect confidential and otherwise non-public information.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Prior experience with Intapp, CapIQ and LexisNexis is a plus.
Excellent computer skills, including proficiency in Outlook, Word, and Excel.
Able to quickly get up to speed and master new processes, applications and software.
Flexibility to work overtime when necessary.
The salary range for this position in New York and Washington, D.C. is $65,000 to $85,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
The foregoing is a general description of the types of responsibilities that are required of an individual in this position. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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Diversity, Equity and Inclusion Manager – Boston, New York
Office MULTIPLE Office Locations
Practice Area Diversity, Equity & Inclusion
Date Posted Sep 24, 2024
Application Deadline Aug 15, 2026
The Diversity, Equity and Inclusion Manager will play an important role on the Diversity, Equity and Inclusion team. The role will manage all aspects of the Equity Advisory Council (EAC), including the EAC academy. This role will report to the Chief Diversity, Equity and Inclusion Officer and collaborate closely with Professional Development (PD) and Business Development (BD). Responsibilities:
Work with DEI, PD, BD and EAC teams to develop and advance equity functions at all levels of the firm; and coordinate amongst them as needed.
Oversee and coordinate essential BD and PD functions for Partners and Associates who are enrolled in EAC programs like the EAC Academy.
The PD functions may include: counseling, coaching or connecting to a coach, sponsoring, and/or designing training.
The BD functions may include: collaborating with the business development team (including the DEI Business Development Manager) on training, coaching, or connecting to a coach.
Develop and maintain a database of information, strategy, meeting notes, feedback and lessons learned.
Manage teams responsible for EAC Academy (and other initiatives) deliverables and curricula ensuring program agendas are adhered to and progress is steady.
Coordinate all the logistics for the EAC and EAC academy, including calendar invites, agendas, minutes, notes and other meeting logistics.
Work on developing a relationship of trust with attorneys at the firm, especially attorneys of color, and women, non-binary and LGBTQ+ attorneys.
Develop robust networks of internal (e.g. Partner sponsors and mentors) and external (e.g. coaches, consultants, etc.) stakeholders to leverage on behalf of the EAC and its constituents.
The EAC Academy enrolls a few deeply-valued partners in a year-long program that includes assessments, coaching, Business Development skills, among other things. The EAC Academy will soon be in its second year, and the Manager will be deeply integrated into the EAC Academy, and will help run it.
Manage the EAC budget.
Be willing to travel to Mintz’s various offices as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required. JD or other advanced degree welcomed.
7+ years of experience in either Professional or Business development required.
Professional services experience required; law firm experience preferred.
Demonstrated commitment to equity, inclusion, and belonging.
Self-starter with demonstrated ability to coordinate, and eventually lead, complex teams in innovative practice and business development programs for attorneys of color, and women, non-binary and LGBTQ attorneys.
Ability to understand, influence, and motivate people at varying levels of seniority.
High degree of responsiveness.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, PowerPoint, and presentation tools (e.g. Power BI). Ability to quickly get up to speed and master new applications and software is critical.
Demonstrated ability to motivate and develop teams.
Proven leadership and management abilities.
Demonstrated experience in employee relations, performance improvement and separations.
The salary range for this position in New York is $105,000 to $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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DMS Administrator – Boston
Office Boston
Practice Area Information Technology
Date Posted Apr 15, 2025
Application Deadline Aug 20, 2027
Working with the Database Systems team within the Information Technology Department, this role focuses on support of the Firm’s iManage Cloud applications suite, including Work (Document Management System/DMS), Security Policy Manager (SPM), Threat Manager, Tracker, Records Manager (iRM), and Closing Folders. The right candidate requires an excellent background in iManage technology and system integrations using APIs.
The DMS Administrator will provide escalated (2nd+ level) support for iManage applications as well as carry out focused project work for both business change and service improvement. Where there is capacity beyond business-as-usual and project work, the DMS Administrator will identify opportunities for improving and automating processes as well as providing additional support to the Database Systems team and its responsibilities.
Responsibilities:
Perform day-to-day administrative, security, design, engineering, and escalated support functions for the firm’s iManage Work document management system and its associated applications.
Take ownership of escalated support issues and see them through to resolution.
Work with the IT Operations teams to ensure we are providing optimal client service delivery levels to the firm for iManage and other Database Systems team applications.
Plan and implement updates and upgrades to the iManage administration applications and other supporting third-party and custom utilities installed to on-premises servers.
Maintain and improve automated and ad hoc integrations with iManage applications such as metadata and user synchronizations, workspace generation, custom data extracts for analysis and reporting, etc.
Identify opportunities for process improvement and develop appropriate solutions.
Develop and maintain a deep technical knowledge of our iManage product suite.
Stay current with iManage email communications regarding new releases, known issues, service interruptions, and scheduled maintenance events, communicating important and helpful information to internal stakeholders as needed.
Optimize administration of Security Policy Manager and work with Client Intake and Information Governance teams to deploy advanced SPM features.
Optimize administration of Threat Manager and work with Information Governance, Information Security, and User Experience teams to improve monitoring and reporting.
Assist Database Systems team with other tasks as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor's degree in Computer Science, Information Technology, or related field is preferred.
3+ years of iManage Work administration and 2nd level support experience.
Excellent verbal and written communication skills and interpersonal skills including the ability to effectively communicate technical information to both technical and non-technical personnel, and to communicate and advise others on issues that are complex and/or sensitive in nature.
Understanding of the business of law firms, including risk management issues facing firms.
Ability to work successfully and independently in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
Ability to work collaboratively in a team-oriented environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Willingness to share skills and experience with other members of the team and within the IT Department.
Extensive application troubleshooting experience in an enterprise environment.
Proficient skills using iManage REST API, Python, PowerShell or other development tools and scripting languages.
Proficient knowledge of relational databases and TSQL scripting.
Experience with iManage Security Policy Manager and Threat Manager.
Experience administering or supporting iManage Records Manager desirable.
Experience supporting iManage Closing Folders and/or iManage Tracker is a plus.
Experience with Flexible Folders administration is a plus.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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IP Litigation Paralegal – Boston, Washington DC
Office MULTIPLE Office Locations
Practice Area Intellectual Property
Date Posted Feb 03, 2025
Application Deadline Aug 13, 2027
The Senior Intellectual Property (IP) Litigation Paralegal will support the IP Litigation attorneys within the IP Section. The Senior IP Litigation Paralegal will act as lead paralegal on large, complex cases and be responsible for providing case management, document production and review, legal research, trial preparation and other substantive duties with an emphasis on U.S. International Trade Commission (ITC) and section 337 matters.
Responsibilities:
Handle complex case management for ITC and federal district court litigation including discovery, research, Markman hearings and trial preparation and attendance.
Manage paper and electronic discovery process and support attorneys in all phases of discovery and trial preparation, including coordination of electronic and paper discovery, depositions, transcripts and trial support.
Create, organize and maintain databases, privilege logs and files containing discovery documents, physical evidence, summaries, deposition transcripts etc.
Manage documents and war rooms and work with attorneys to coordinate large-scale document productions and reviews.
Research all case documents, materials, rule and court procedure and prior testimony and publications of opposing experts; analyze, summarize and compile timelines and reports regarding findings.
Obtain all necessary information and materials from vendors, clients and government agencies such as the USPTO, PAIR, and USITC-EDIs etc.
Oversee and coordinate logistics for depositions.
Assist with and prepare for meetings with clients, witnesses, experts and outside counsel.
Coordinate the preparation and filing of briefs and legal documents: draft routine filings; perform legal cite-checking, blue booking and shepardizing; compile appendices and exhibits; prepare and submit electronic court filings.
Manage all trial preparation and support activity: manage trial exhibits; prepare trial notebooks; maintain expert binders; war room set up; communicate with experts and fact witnesses etc.
Manage post trial matters.
Monitor rule and other changes in the federal and state courts and the ITC and USPTO and other administrative forums where the firm practices.
Remain current in technology developments in the legal industry.
Mentor and train junior paralegals.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
7+ years of litigation experience; Patent and ITC litigation experience preferred.
Strong expertise in all stages of litigation process.
Knowledge of USPTO and ITC practices and procedures.
Knowledge of document management and review software, including DeskSite, Relativity, West Case Notebook, and TrialDirector.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime and travel when necessary.
The salary range for this position in Washington, DC is $125,000 - $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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Legal Recruiting Manager – Boston, New York
Office Boston
Practice Area Legal Recruiting
Date Posted Dec 03, 2024
Application Deadline Aug 14, 2026
The Legal Recruiting Manager will work under the supervision of the Senior Manager of Legal Recruiting and will have primary responsibility for the successful recruitment and onboarding of law students firm wide. In addition, the Legal Recruiting Manager will participate in the recruitment of lateral associate attorneys (including off-track attorneys, technical professionals, law clerks, and entry-level attorneys hired outside of the law student pipelines.) The Legal Recruiting Manager will understand all of the firm’s practice areas and assist with strategic thinking to enhance those practices. The manager will oversee a team of recruiting professionals to effectuate law student hiring. The position is part of the firm’s Legal Recruiting Department and therefore will also be involved in firm wide legal recruiting activities and initiatives to support attorneys throughout the firm.
Responsibilities:
Manage all components of the student recruiting process (outreach, pipelining, summer programs, hiring decisions) to meet the firm’s hiring goals – hiring a diverse class of students, representing elite law schools, with high-level credentials and experience, and demonstrated interest in our practice areas.
Develop strategy and create process to cultivate and nurture a student recruiting pipeline.
Manage pre-OCI and OCI process, including planning school engagement, on-campus interview registration, on-campus interviews, job fair participation, and recruitment for diversity fellowship.
Oversee callback interview process, including candidate scheduling, candidate communication, and database management.
Manage post-offer follow-up with candidates to focus on hiring sought-after candidates.
Design and oversee all components of the firm-wide summer associate program, including orientation, training sessions, work assignment process, evaluation process, overseeing social events, and acting as liaison to students.
Build and maintain relationships with law schools, student groups, and diversity organizations; plan and execute outreach events for law students throughout the year.
Coordinate efforts with Hiring Leads, Teams, and Section Managers in candidate selection process, tracking data and compiling reports, and improving our process year over year.
Assess results to make adjustments to future hiring cycles. Review activity, effort, selection criteria, quality of interview feedback, and post-hire performance results.
Oversee entry-level hiring outside of the summer process, including 3Ls, recent graduates, co-ops, and other needs as identified.
Complete post-OCI surveys and reports, including school-specific surveys, NALP form, Vault survey.
Supervise Legal Recruiting Coordinator(s) and/or Legal Recruiting Specialist(s).
Supervise the lateral associate recruiting process from the time a hiring need is identified to successful hire, focusing on experienced lateral attorneys in both associate and off-partnership track positions, as well as non-attorney technical positions such as patent agents and technical advisors.
Maintain accurate and complete candidate files following all departmental protocols using recruiting database (viRecruit) and firm document management system.
Provide regular updates and information to Senior Manager of Legal Recruiting.
Serve as “face of the firm” in representing it through consistently positive, professional interactions with both internal and external clients including staff, attorneys of the firm, firm leadership, candidates, and law schools.
Work collaboratively with Legal Recruiting Department staff to support other functional areas, special projects and general department administration.
Engage in local and national legal recruiting organizations to support the enhancement of our profession and to represent Mintz positively in the legal community.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3-5 years of professional services recruiting experience required; experience recruiting law students strongly preferred.
Prior experience managing staff is preferred.
Possess excellent written and verbal communication skills.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Travel to recruiting events, networking events, and other offices required.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
The salary range for this position in New York is $125,000 to $135,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
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Manager of Attorney Development – Boston
Office Boston
Practice Area Attorney Development
Date Posted Feb 28, 2025
Application Deadline Aug 28, 2027
This position is responsible for the implementation and execution of various attorney development and human resources processes and procedures that support Mintz attorneys and patent agents through various stages of their careers, while collaborating with Practice Management, Operations, Legal Recruiting, and other administrative departments. Responsibilities:
Provide excellent service and become a trusted colleague. Develop and maintain strong relationships with attorneys and employees across all sections.
Gain a deep understanding of the firm’s capabilities and resources. Act as a helpful resource who advocates appropriately and proactively for positive change and creative solutions.
Manage the orientation and on-boarding processes for all attorneys, monitoring program effectiveness, and suggesting enhancements. Support successful integrations by working with Section Management and other administrative departments.
Manage all aspects of the Mentoring and Advising Programs, including identifying pairings, training and communications; monitor program effectiveness and suggest enhancements.
Establish and monitor external coaching arrangements.
Manage the Firm’s Flexible Work Arrangement program. Coach attorneys who are considering flexible work arrangements through the decision and process.
Manage the implementation of the firm’s Non-Discrimination and Non-Harassment quarterly trainings.
Participate in the associate and patent agent evaluation processes. Review feedback and collaborate with Attorney Development colleagues and Section Management to assess performance.
Plan and coordinate various office and class events to enhance engagement and morale.
Run the attorney Leadership Program process.
Oversee the bar admissions process, annual attorney bar renewal processes, and bar associations updates in each of the firm’s jurisdictions.
Liaise with attorneys, management, and Benefits team regarding attorney ADA accommodation requests.
Manage various attorney employment changes including relocations, secondments, and retirements.
Administer the firm’s in-office attendance policy.
Manage the departure process for all attorneys, patent agents, and technical advisors. Conduct exit interviews. Streamline the exit interview process and aggregate firm-wide results for presentation to Attorney Development colleagues and management as appropriate.
Participate in internal public speaking opportunities to promote Attorney Development programs and initiatives.
Collect and coordinate responses to survey data inquiries.
Work with Director of Diversity, Equity and Inclusion, the Diversity Committee, and the firm’s affinity groups as needed.
Supervise Attorney Development Coordinator and support their professional development.
Stay current in professional development best practices and trends by attending conferences and joining relevant networking groups.
Travel regularly to other offices.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
5-7 years of experience in Human Resources required. Experience with attorney development is preferred.
Experience in a law firm is required.
Possess excellent verbal and written communication skills.
Flexibility and openness to ideas and solutions, with a willingness to adapt and innovate in response to evolving needs and challenges.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency. Facility analyzing, working with, and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint as well as PDF software. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Multimedia Design Specialist – Boston
Office Boston
Practice Area Marketing
Date Posted Apr 14, 2025
Application Deadline Oct 30, 2026
Mintz is seeking a talented Multimedia Design Specialist to become a key player in our dynamic Marketing & Communications team. This role is essential to our high performing, in-house agency team that elevates the Mintz brand and drives business and culture forward. Reporting to the Creative Services Manager, the Multimedia Design Specialist will take the lead on a variety of multimedia projects, including audio, podcasts, video, and photography. This role owns the entire production process for assigned projects from planning through distribution, in close collaboration with management and stakeholders. It is also responsible for maintaining the organization of multimedia content, developing email communications for distribution, and helping to analyze audience data. Responsibilities: Produce, edit, and distribute high quality audio, video, and photo content for digital channels, social media platforms, events, and other internal and external initiatives Manage the end-to-end production of assigned multimedia assets and projects, from planning through distribution Manage and collaborate with external vendors supporting audio, video, and photo projects Create and distribute external email communications to promote assigned assets Collaborate closely with creative team members to coordinate project schedules and timelines, execute project vision, and ensure smooth production processes Lead remote and select live event video production from scheduling through distribution Manage the firm’s podcast channel including production, editing, and distribution processes Photograph select company events and activities Support firm-wide photo editing needs including attorney headshots and events Manage and organize media equipment, assets, and files Maintain the brand look and feel across all digital content Document relevant processes, and digital best practices Manage administrative tasks such as project scheduling and database management Assume additional responsibilities as requested This role requires 60% in office presence; remote work is permissible 40% of the time Qualifications: Bachelor of Arts in Design / Film / Communications / Media preferred but not required 3+ years digital marketing or multimedia production experience Demonstrated experience in video/audio/photo creation, editing, postproduction, motion graphics, and publishing Proficient in Adobe Suite (specifically Photoshop, Illustrator, InDesign, Premier Pro and AfterEffects) Familiar with podcast recording platforms such as Riverside and Zencaster Familiar with cloud based creative platforms such as Canva, and Adobe Express Experience in email platforms (Concep/Litera preferred) Fluency in both Mac and PC environments Demonstrated ability to professionally interact and collaborate with colleagues at all levels Possess excellent written and verbal communication skills Outstanding sense of customer service Strong organizational and administrative skills Excellent attention to detail and ability to execute through to completion Creative problem-solving skills, reasoning ability, and logical thought process Enthusiastic, proactive, and positive attitude Ability to handle confidential matters with discretion Must be self-motivated to produce quality work High level of integrity and honesty Ability to work under pressure, prioritize competing demands, and meet various deadlines Ability to work independently and as part of a team Excellent computer skills, including proficiency in all Microsoft suite products Ability to quickly get up to speed and master new applications and software Flexibility to work overtime when necessary This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Process Improvement Manager – Boston
Office Boston
Practice Area Human Resources
Date Posted Mar 04, 2025
Application Deadline Aug 19, 2033
Mintz is seeking a highly skilled Lean Six Sigma Black Belt professional to serve as our Process Improvement Manager. The ideal candidate will be an independent contributor with a strong background in process improvement and a proven ability to lead and execute projects. This role is central to the firm’s continuous improvement efforts, driving operational excellence by identifying inefficiencies, optimizing workflows, and implementing process improvement across business functions. This position demands a high level of technical proficiency and exceptional leadership skills to facilitate effective collaboration with cross-functional teams.
Responsibilities:
Work with leadership to drive strategic initiatives that enhance client service and operational efficiency.
Lead firm-wide initiatives to streamline business processes using Lean Six Sigma methodologies.
Identify inefficiencies in workflows and develop strategies to improve turnaround time and resource utilization.
Collaborate with business professionals and IT to implement automation and technology-driven solutions.
Analyze data to identify process bottlenecks and implement data-driven solutions to enhance efficiency.
Establish and monitor key performance indicators (KPIs) to assess the effectiveness of implemented improvements.
Develop and deliver Lean Six Sigma training to business teams to promote a culture of continuous improvement: mentor and train others on Lean Six Sigma tools and techniques.
Develop and maintain detailed project plans, timelines, and status reports.
Facilitate cross-functional team meetings effectively.
Prepare and present regular reports to leadership on the progress and outcomes of improvement initiatives.
Ensure compliance with regulatory requirements while optimizing business processes.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Lean Six Sigma Black Belt certification required.
Bachelor’s degree required.
Minimum of 5-7 years of experience in process improvement or operations preferably in a professional services environment.
Extensive experience with Lean and Six Sigma methodologies.
Advanced knowledge of continuous improvement tools and techniques.
Proven ability to lead and work collaboratively with cross-functional teams and drive organizational change.
Ability to drive change and influence stakeholders at all levels of the organization.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s business professionals.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and manage multiple projects simultaneously.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Proficiency in process mapping, data analysis and performance measurement.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Excellent communication, leadership, and project management skills.
Strong analytical, problem-solving, and decision-making skills.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Professional Development (Training) Coordinator – Boston
Office Boston
Practice Area Attorney Development
Date Posted Feb 12, 2025
Application Deadline Aug 20, 2027
This position will be primarily responsible for coordinating the firm’s professional development training programs. This position is part of our Attorney Development team and will report to the Senior Manager of Professional Development.
Responsibilities:
Work with the Professional Development team to implement various training programs. This position will work closely with a second Professional Development Coordinator to meet the team’s growing needs.
Creating program advertisements and invitations and serving as a main communication contact for program attendees and presenters. Proofreading all communications with attention to detail and accuracy.
Creating monthly announcements regarding upcoming programming.
Initiating and tracking invitations, attendance, and producing monthly and annual reports.
Coordinating training program logistics including room reservations, room set-up, vendor support, technology needs, catering, and trouble shooting.
Organizing and communicating travel logistics.
Tracking Continuing Legal Education (CLE) attendance, issuing CLE certificates, maintaining records, and preparing annual attendance reports.
Ensuring completion and timely delivery of materials and program documents.
Assisting with the training program feedback process including survey creation, administration and tabulation, together with developing recommendations based upon results.
Working with new joiners to input their existing CLE certificates into the CLE tracking system and importing any pre-existing certificates from PLI or other outside vendors.
Documenting training programs by organizing program files, generating sign-in sheets and sending evaluations, creating certificates of attendance, assembling materials for training sessions, and analyzing participant evaluation data.
Maintaining and updating the Annual Training Calendar (including firm dates and holidays), the MintzPort Professional Development site, the Learning Management System, and the OnDemand library.
Tracking updates to trainings and updating training curricula and materials with any changes to MintzPort.
Serving as the liaison to contacts in other offices and relevant departments to implement professional development programs firm wide and ensure high-quality programming.
Interacting directly with vendors to procure training and program support materials and ensure logistical needs are met.
Serving as the main point of contact for third party legal content providers, managing the delivery of content internally and extending the resource benefits to client contacts.
Helping with logistics and planning, and then attending to help support multi-day programs as needed (including programs like Base Camp, Transitions Trainings, and any mock-style interactive programs).
Maintaining up-to-date knowledge of CLE regulations for all relevant jurisdictions. Reviewing course content for eligibility. Compiling data for the annual accreditation process in jurisdictions where Mintz Levin is an accredited provider, together with renewal applications and fees.
Maintaining a high-level of professionalism and client service in all interpersonal interactions.
Keeping abreast of professional development trends for attorneys.
Supporting additional initiatives and programs that promote attorney development.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1+ years experience in a law firm or professional services organization preferred.
Excellent attention to detail and follow-through.
Ability to work independently and as part of a team.
Enthusiastic, proactive, and positive attitude.
Strong customer service orientation.
Strong organizational and administrative skills, detailed note taking skills.
Experience working in a team-oriented, collaborative environment.
Ability to prioritize and execute tasks.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Interest in learning and development field, and willingness to ask questions.
Excellent written and oral communication skills, interpersonal skills, and organizational skills.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Comfortable making announcements in front of a diverse range of audiences.
Ability to manage multiple responsibilities, take initiative and work independently.
Experience with Microsoft Office suite, particularly Word, Excel, and Outlook.
Experience with the viDesktop suite is preferred but not required.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Project Analyst (Boston)
Office Boston
Practice Area Project Analysts
Date Posted Apr 18, 2025
Application Deadline May 31, 2025
About the Firm Founded in Boston, Mintz celebrates a tradition of excellence as one of the largest and most sophisticated full-service law firms in the country and has grown to include six U.S. offices and an office in Toronto, Canada. About the Program The Project Analyst Program was founded in 1989, and in recent years has expanded to fifteen Analysts in three offices covering nearly a dozen practice areas. During their two-year tenure, Analysts gain practical experience and valuable exposure to law and business by providing analytical and research support to Mintz’s attorneys and senior professionals. Analysts often have the opportunity to work on political asylum pro bono cases, interacting directly with asylum clients and managing their cases, and occasionally draft petitions and briefs on other human rights issues ranging from homelessness to immigration. Additionally, Boston Analysts often coordinate and participate in Mintz’s Domestic Violence Project, which brings attorneys and paraprofessionals together to assist victims of domestic violence. Outside of pro bono legal work, Analysts frequently participate in volunteer projects, work at community care days, and coordinate charity fundraising events. Your application should include a resume/CV, cover letter, transcript, and writing sample (no more than 5 pages, double-spaced). Application Deadline: Friday, May 9, 2025. Applications will be reviewed on a rolling basis. We are currently recruiting for one (1) open Project Analyst position in the Boston office for a July 7th, 2025 start date. There is no flexibility in office placement for this role. Job Summary: The Project Analyst, working under the guidance of attorneys and senior professionals, will be responsible for providing analytical and research support to various practice areas within the firm. Rotations will vary depending on office location. Responsibilities: • Research and analyze factual issues to assist attorneys with legal analysis. • Review, organize, and evaluate data. • Prepare reports for attorneys and/or clients. • Produce detailed presentations. • Review and organize legal documents. • Conduct financial analysis, track regulatory activity and monitor industry trends. • Collaboratively manage the Project Analyst Program with Project Analyst peers, inclusive of coordinating recruiting and orientation, as well as, handling the day-to-day operations of the program. • Provide support with pro bono and community service initiatives. • Assume additional responsibilities as requested. • This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: • Bachelor’s degree candidate from a highly accredited school is required. Minimum 3.5 grade point average strongly preferred. • Possess excellent written and verbal communication skills. • Strong organizational and administrative skills. • Excellent attention to detail, intellectual curiosity, and ability to execute through to completion. • Creative problem solving skills, reasoning ability, and logical thought process. • Ability to work under pressure, prioritize competing demands, and meet various deadlines. • Demonstrated ability to professionally interact and collaborate with colleagues at all levels. • Ability to work independently and cooperatively as part of a team. • Outstanding sense of customer service. • Enthusiastic, proactive, and positive attitude. • Ability to handle confidential matters with discretion. • Must be self-motivated to produce quality work. • High level of integrity and honesty. • Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. • Flexibility to work overtime when necessary. We are interested in qualified candidates eligible to work in the United States. We do not provide visa sponsorship. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position. For more information about the position and application process, please refer to the attached PA Program flyer. Please note: the Project Analyst Program is not eligible for the STEM OPT extension. |
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Senior Information Governance Analyst (Client File Security) – Boston
Office Boston
Practice Area Information Governance
Date Posted Mar 10, 2025
Application Deadline Aug 20, 2027
The IG Client File Security Senior Analyst (“Senior Analyst”) is responsible for overseeing the Firm’s IG Client File Security Program involving electronic client records. This position works closely with the Disposition team, Matter Mobility team, Privacy team, and Records Department team to coordinate, track, and monitor client file security processes and workflows.
The Senior Analyst reports to the IG Data Management & Privacy Manager.
Responsibilities:
Lead responsibility for administration of the Firm's IG Client File Security Program.
Operationalize client file security processes, procedures, workflows, and quality control measures consistent with best practices and ensuring compliance with all Firm policies.
Project manage and collaborate with internal and external stakeholders to implement and execute policies and procedures regarding client file security. Monitor project progress, track milestones, and communicate updates regularly.
Compile and prepare metrics and narrative reporting, as necessary, to support leadership’s IG Client File Security Program presentations.
Manage day-to-day operational aspects of the Firm’s IG Client File Security Program.
Utilize critical thinking skills to analyze complex concepts and employ a broad range of tools, methodologies, and techniques to generate new ideas and solve issues associated with operationalizing the Firm’s IG Client File Security Program.
Collaborate with IT Department and third-party consultants, when necessary, to support the IG Client File Security Program’s technology goals and objectives, including substantial data analysis, data remediation, process automation, integrations, defining requirements and configurations, testing, and developing additional technology solutions, where appropriate.
Conduct research and analysis utilizing a variety of reporting and analysis tools/applications.
Assume additional responsibilities, as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Four-year college degree or equivalent combination of education and work experience.
Professional certification in records and/or information management preferred.
Minimum 5 years’ experience in Information Governance, Privacy, and/or Records Management, preferably in a legal setting or professional services environment.
Experience in the development and implementation of a client file security program in a law firm preferred.
Proficiency in iManage document management system preferred.
Excellent planning, organizational and project management skills.
Strong analytical and problem-solving abilities.
Exceptional attention to detail and accuracy.
Effective oral, written, and interpersonal communication skills with internal and external stakeholders.
Ability to work independently and collaboratively with cross-functional teams.
Ability to prioritize, execute, and problem solve in a fast-paced environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Ability to physically manipulate documents and occasionally lift up to 40 pounds is necessary.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Prior experience with document management systems; iManage preferred. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Senior Information Governance Analyst (Lead Disposition) – Boston
Office Boston
Practice Area Information Governance
Date Posted Mar 10, 2025
Application Deadline Aug 20, 2027
The IG Lead Disposition Senior Analyst (“Senior Analyst”) is responsible for overseeing the Firm’s Records Disposition Program involving destruction of client and administrative records (hard copy and electronic) subject to the Firm’s Information & Records Management Policy (“IG Policy”). This position works closely with the Disposition team, Matter Mobility team, Privacy team, and Records Department team to coordinate, track, and monitor disposition processes and workflows.
The Senior Analyst reports to the IG Data Governance Manager.
Responsibilities:
Lead responsibility for further development, implementation, and administration of the Firm's Records Disposition Program.
Operationalize IG Policy disposition processes, procedures, workflows, and quality control measures consistent with best practices and ensuring compliance with all Firm policies.
Project manage and collaborate with internal and external stakeholders to implement and execute policies and procedures regarding disposition of client and administrative records (hard copy and electronic). Monitor project progress, track milestones, and communicate updates regularly.
Compile and prepare metrics and narrative reporting, as necessary, to support leadership’s Records Disposition Program presentations.
Manage day-to-day operational aspects of the Firm’s Records Disposition Program.
Utilize critical thinking skills to analyze complex concepts and employ a broad range of tools, methodologies, and techniques to generate new ideas and solve issues associated with fully operationalizing the Firm’s Records Disposition Program.
Collaborate with IT Department and third-party consultants, when necessary, to support the Records Disposition Program’s technology goals and objectives, including substantial data analysis, data remediation, process automation, integrations, defining requirements and configurations, testing, and developing additional technology solutions, where appropriate.
Conduct research and analysis on legacy records eligible for disposition utilizing a variety of reporting and analysis tools/applications.
Provide oversight on daily operations of the third-party records management company.
Assume additional responsibilities, as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Four-year college degree or equivalent combination of education and work experience.
Professional certification in records and/or information management preferred.
Minimum 5 years’ experience in Information Governance, Privacy, and/or Records Management, preferably in a legal setting or professional services environment.
Experience in the development and implementation of a disposition program in a law firm preferred.
Experience administering or supporting iManage Records Manager preferred.
Proficiency in iManage document management system preferred.
Excellent planning, organizational and project management skills.
Strong analytical and problem-solving abilities.
Exceptional attention to detail and accuracy.
Effective oral, written, and interpersonal communication skills with internal and external stakeholders.
Ability to work independently and collaboratively with cross-functional teams.
Ability to prioritize, execute, and problem solve in a fast-paced environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Ability to physically manipulate documents and occasionally lift up to 40 pounds is necessary.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Prior experience with document management systems and automated records management software; iManage / IRM preferred. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Information Governance Analyst (Matter Mobility) – Boston
Office Boston
Practice Area Information Governance
Date Posted Mar 10, 2025
Application Deadline Apr 01, 2039
The IG Matter Mobility Senior Analyst (“Senior Analyst”) is responsible for overseeing the Firm’s Matter Mobility Program involving all client file transfers into and out of the Firm (hard copy and electronic) and assisting with firm-related Legal Holds and Document Production Requests. This position works closely with the Disposition team, Privacy team, and Records Department team to coordinate, track, and monitor matter mobility processes and workflows.
The Senior Analyst reports to the IG Matter Mobility Manager.
Responsibilities:
Lead responsibility for administration of the Firm's Matter Mobility Program, including hard copy and electronic files for client file transfers into the firm, client file transfers out of the firm, and return of client files.
Manage matter mobility processes, procedures, workflows, and quality control measures consistent with best practices and ensuring compliance with all Firm policies.
Project manage and collaborate with internal and external stakeholders to implement and execute policies and procedures regarding matter mobility. Monitor project progress, track milestones, and communicate updates regularly.
Conduct document reviews.
Compile and prepare metrics and narrative reporting, as necessary, to support leadership’s Matter Mobility Program presentations.
Manage day-to-day operational aspects of the Firm’s Matter Mobility Program.
Utilize critical thinking skills to analyze complex concepts and employ a broad range of tools, methodologies, and techniques to generate new ideas and solve issues associated with further operationalizing the Firm’s Matter Mobility Program.
Collaborate with IT Department and third-party consultants, when necessary, to support the Matter Mobility Program’s technology goals and objectives, including substantial data analysis, data remediation, process automation, integrations, defining requirements and configurations, testing, and developing additional technology solutions, where appropriate.
Conduct research and analysis utilizing a variety of reporting and analysis tools/applications.
Assume additional responsibilities, as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Four-year college degree or equivalent combination of education and work experience.
Professional certification in records and/or information management and/or paralegal experience preferred.
Minimum 5 years’ experience in Information Governance, Privacy, and/or Records Management, preferably in a legal setting or professional services environment.
Experience in the development and implementation of a matter mobility program in a law firm preferred.
Proficiency in Relativity and iManage document management system preferred.
Excellent planning, organizational and project management skills.
Strong analytical and problem-solving abilities.
Exceptional attention to detail and accuracy.
Effective oral, written, and interpersonal communication skills with internal and external stakeholders.
Ability to work independently and collaboratively with cross-functional teams.
Ability to prioritize, execute, and problem solve in a fast-paced environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Ability to physically manipulate documents and occasionally lift up to 40 pounds is necessary.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Prior experience with document management systems and automated records management software; iManage / IRM preferred. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Social Media Specialist – Boston
Office Boston
Practice Area Marketing
Date Posted Apr 08, 2025
Application Deadline Apr 24, 2026
Mintz is looking for a Senior Social Media Specialist to play a critical role within our growing Marketing and Communications department. To help drive the Mintz brand forward and communicate our pillar strengths to the market, this role will lead the creation, distribution, reach, and measurement of priority digital content. Reporting to the Marketing & Communications Manager, this role will implement and inform Mintz’s social media and content creation strategies to ensure our content reflects key business priorities. As a senior member of the team, the ideal candidate is an energetic self-starter with the ability to independently implement a strategy, has strong writing skills, exceptional digital content creation experience, and a true understanding of marketing metrics. Responsibilities: Implement and inform the firm's social media strategy across LinkedIn, X, and Facebook. Write, edit, publish, and share firm content daily on behalf of priority business areas in alignment with content strategy. Independently identify and leverage existing priority content to create multiformat, cross-platform campaigns. Develop consistent organic and paid campaigns to advance priority area content. Create engaging graphics, videos, and digital content to enhance posts, using tools such as Canva and Zencaster. Manage content tagging processes and provide regular reporting and analytics to inform social media and content strategies. Provide individual and group trainings to advance the firm’s social media, Passle, and employee advocacy efforts. Support the creation of an employee advocacy program, providing group and individual training when necessary. Maintain a social media calendar using SproutSocial. Ensure consistency of firm messaging into all social media platforms. Stay up to date on new technology and competitor trends and provide suggestions to department leadership. Respond to queries and monitor social engagement. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelors Degree required 6+ years of professional social media experience planning and managing content in a corporate or agency setting. Law firm experience a plus. Excellent writing and editing experience for marketing, external, and social media communication. Proficient in social media platforms (LinkedIn, X, Facebook, Instagram), and social media schedulers (SproutSocial). Proficient with design software (Canva, InDesign, PhotoShop, Ceros, Zencaster). Familiar with employee advocacy tools and best practices. A portfolio of relevant work that demonstrates writing and digital design skills. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize projects, and meet competing deadlines. Demonstrated ability to interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Excellent computer skills including Microsoft Word, Outlook, Excel, and PPT. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Senior Visual Designer – Boston
Office Boston
Practice Area Marketing
Date Posted Mar 31, 2025
Application Deadline Mar 31, 2026
The primary focus of this position is to serve as design lead within our in house team of designers in conceptualizing, designing and producing high quality print and digital marketing materials. The position will provide support firm-wide, but will be located in the Boston office. This position reports to the Creative Services Manager. Responsibilities: Conceptualize, design and oversee production of print materials and digital marketing materials including, but not limited to: graphics for both internal and external initiatives and events, annual reports, invitations, posters and signage, environmental graphics, email, web and/or social media graphics, infographics, advertisements, case studies, PowerPoint templates and presentations. Project Manage their work independently, this includes navigating competing deadlines and priorities Maintain overall brand identity of the firm in all projects. Work collaboratively with attorneys and staff to develop concepts and materials to assist in business development efforts. Mentor junior designers Present multiple concepts to stakeholders Work with print vendors to secure quotes and ensure project/color quality, delivery and deadlines are met. Work with communications team, events team, and firm management on special projects and events requiring design elements. Lead projects from concept to launch including coordinating, collaborating, and liaising between project requestors and key internal stakeholders. Ensure that all projects are delivered in our distinct brand voice – creating original and engaging experiences that position Mintz as an industry leader. Craft unique visual stories and digital experiences that engage audiences through interactive storytelling. Create, high-fidelity comps and visual design assets that span across multiple mediums and platforms (including web and mobile applications). Lead and collaborate with team members to solve business objectives via user-centric design solutions. Help to formulate our internal design strategy and ensure visual design excellence. Oversee designs through the review process, collect and incorporate edits through multiple iterations until project completion. Complete photo editing and compositing projects. Assume additional responsibilities as requested. Qualifications: Bachelor’s Degree required. Minimum of 5+ years’ experience in graphic/visual design, preferably in a large, fast-paced environment or agency. Must have a mastery of design and layout concepts, typography, color management, and finding/using on brand stock photography. Skills in color palette construction, iconography, and infographics. An eagerness to bring content and ideas to life through digital and print designs. Working knowledge of interaction design and user-centered experience design, with animation and motion graphic knowledge as a plus. Excellent communication and storytelling skills. Highly conceptual thinker in both visual and interaction design. A desire to help mentor and grow team members. Adaptive design eye and skill. Ability to quickly absorb and apply constructive criticism. Effective problem solving and analytical skills with the ability to conceptualize and translate business objectives into finished creative products. Basic understanding of professional press production, pre-press procedure, and specifications. Possess excellent written and verbal communication skills. Operate with a high degree of independence while also being a collaborative member of a creative team. Ability to work under pressure, prioritize competing demands and manage multiple projects simultaneously. Strong sense of ownership and responsibility for project quality and deadlines. Proven project management skills, including the ability to accurately estimate time required for project completion and the ability to appropriately align resources to ensure successful execution. Excellent attention to detail with emphasis on accuracy and quality. Demonstrated pride in your work and the ability to be self-motivated to deliver projects of exceptional quality. Comfortable and discrete handling and maintaining confidential information. Outstanding sense of customer service. Enthusiastic, proactive and a positive attitude. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Flexibility to work overtime when necessary. Computer Skills: Requires MAC platform experience with some cross-platform work done in a remote PC environment and varying degrees of expertise with the following applications: Mastery of Adobe InDesign, Photoshop, Illustrator, and Xd (Creative Cloud). Experience with MS PowerPoint, MS Word, Excel and Adobe Acrobat Pro. Experience with digital interactive design and prototyping programs such as Figma, Xd. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Systems Administrator – Boston
Office Boston
Practice Area Information Technology
Date Posted Jan 10, 2025
Application Deadline Aug 20, 2027
The Systems Administrator will support a Microsoft-centric computing environment consisting of Windows 2016/2019/2022 servers and Microsoft Cloud Technologies. This position will report to the IT Manager – Infrastructure. Responsibilities: Administer and maintain Active Directory, including creating and managing users, user groups, and permissions. Manage user identities, roles, and access controls within both on-premises Active Directory and Azure Active Directory. Manage and maintain on-premises servers running Windows Server operating systems. Administer M365 applications, including Exchange Online, SharePoint, OneDrive and Teams. Configure, monitor, and maintain backup solutions to ensure data integrity and availability. Create, modify, and deactivate user accounts, email accounts, and access permissions. Manage onboarding and offboarding processes for employees in coordination with HR. Utilize monitoring tools to proactively identify and resolve issues in both cloud and on-premises infrastructure. Respond to incidents, conduct root cause analysis, and implement preventive measures. Monitor and maintain security controls for cloud and on-prem infrastructure. Administer storage solutions such as direct attached, SAN and NAS, ensuring data availability and integrity. Conduct regular security assessments, audits, and apply best practices to mitigate risks. Install, maintain, and upgrade server level hardware and software. Conduct routine preventative maintenance on hardware and software systems. Collaborate with cross-functional teams to understand business requirements and provide technical solutions. Create and maintain comprehensive documentation related to systems architecture, configurations, and security policies. Provide timely and effective support for servers and infrastructure during business hours as well as after-hours, as needed. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor's degree required, preferably in a relevant field such as Computer Science or Information Technology. 2+ years of experience in a Microsoft IT environment. Experience with Microsoft M365 Suite, Azure, Intune, MFA, Microsoft System Center, Microsoft Hyper-V, Microsoft Exchange Online, Citrix, Microsoft Defender Suite, Nimble Storage, HP Proliant Servers, Exagrid & Rubrik backup solutions, Symantec backup solutions. Scripting and automation skills using PowerShell or other relevant tools. Technical experience working with Windows server computer systems. Strong understanding of cybersecurity principles and best practices. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast-paced, service-oriented environment, and prioritize multiple projects daily and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency and a high-energy level. Facility analyzing, working with, and presenting data. Ability to collaborate and gain the respect, trust and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information. Ability to quickly get up to speed and master new applications and software is critical. Ability to provide on-call and off hours support. Ongoing interest in personal and professional career development. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Temp-to-Perm Desktop Analyst – Los Angeles
Office Los Angeles
Practice Area Information Technology
Date Posted Mar 31, 2025
Application Deadline Aug 20, 2027
The Desktop Analyst delivers primary 2nd and 3rd level support to the user community. Analysts are responsible for the day-to-day desktop systems deployment, maintenance and support. In addition, Analysts will handle assigned project work, research issues, moves and replacement equipment requests. This position works closely with the Helpdesk and other Information Technology groups to ensure timely and reliable service.
*Work schedule will be 8:30am – 4:30pm
Responsibilities:
Install, configure and troubleshoot desktop and laptop hardware, peripherals, operating system and firm business software.
Troubleshoot client-side network connectivity issues both hardware (NIC/cabling) and software (application connectivity to servers/Internet).
Configure and troubleshoot both HP network class and local printers.
Perform interoffice computer equipment moves and new employee setups.
Troubleshoot remote access issues both software and hardware.
Setup and troubleshoot various Smartphone devices.
Research and resolve software/hardware errors through OEM, vendors and technical literature while routing other issues to appropriate staff when applicable.
Monitor Desktop ticket queue and respond promptly to tickets keeping the user informed of status and resolutions while maintaining the firm’s service level agreement.
Clearly document each case in the ticket management software, annotate all updates and properly document a final resolution.
Perform audio-visual setups including video conferencing, LCD projectors, laptops and live web cast configurations to ensure meetings launch/start successfully by working closely with the AV and local Conference Service teams.
Maintain and document inventory and supply needs including monitors, keyboards, mice and other peripherals.
Coordinate with Operation group on all equipment moves, relocations and setups.
Assume additional responsibilities as requested.
This role requires regular (100%) in office presence.
Qualifications:
Bachelor’s degree preferred.
5+ years of desktop experience in a professional services environment; Law Firm experience preferred.
Excellent computer skills, including proficiency in using Windows 11, Active Directory, O365, iManage, Intune Company Portal, Microsoft Authenticator, System Center Endpoint Protection, Citrix, VPN. Hardware includes desktops, laptops, Smartphones, HP printers and scanners.
Ability to quickly get up to speed and master new applications and software is critical.
Exceptional hardware and software problem-solving and analytical abilities.
Demonstrated proficiency with rollouts, migrations and upgrades are required.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Individuals should possess or consider pursuing MTA/MCSA certification and specialized computer training.
Flexibility to work overtime when necessary.
The salary range for this position in Los Angeles is $85,000 to $95,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Temp-to-Perm Desktop Analyst – San Diego
Office San Diego
Practice Area Information Technology
Date Posted Mar 31, 2025
Application Deadline Aug 20, 2027
The Desktop Analyst delivers primary 2nd and 3rd level support to the user community. Analysts are responsible for the day-to-day desktop systems deployment, maintenance and support. In addition, Analysts will handle assigned project work, research issues, moves and replacement equipment requests. This position works closely with the Helpdesk and other Information Technology groups to ensure timely and reliable service.
*Work schedule will be 8:30am – 4:30pm
Responsibilities:
Install, configure and troubleshoot desktop and laptop hardware, peripherals, operating system and firm business software.
Troubleshoot client-side network connectivity issues both hardware (NIC/cabling) and software (application connectivity to servers/Internet).
Configure and troubleshoot both HP network class and local printers.
Perform interoffice computer equipment moves and new employee setups.
Troubleshoot remote access issues both software and hardware.
Setup and troubleshoot various Smartphone devices.
Research and resolve software/hardware errors through OEM, vendors and technical literature while routing other issues to appropriate staff when applicable.
Monitor Desktop ticket queue and respond promptly to tickets keeping the user informed of status and resolutions while maintaining the firm’s service level agreement.
Clearly document each case in the ticket management software, annotate all updates and properly document a final resolution.
Perform audio-visual setups including video conferencing, LCD projectors, laptops and live web cast configurations to ensure meetings launch/start successfully by working closely with the AV and local Conference Service teams.
Maintain and document inventory and supply needs including monitors, keyboards, mice and other peripherals.
Coordinate with Operation group on all equipment moves, relocations and setups.
Assume additional responsibilities as requested.
This role requires regular (100%) in office presence.
Qualifications:
Bachelor’s degree preferred.
5+ years of desktop experience in a professional services environment; Law Firm experience preferred.
Excellent computer skills, including proficiency in using Windows 11, Active Directory, O365, iManage, Intune Company Portal, Microsoft Authenticator, System Center Endpoint Protection, Citrix, VPN. Hardware includes desktops, laptops, Smartphones, HP printers and scanners. Ability to quickly get up to speed and master new applications and software is critical.
Exceptional hardware and software problem-solving and analytical abilities.
Demonstrated proficiency with rollouts, migrations and upgrades are required.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Individuals should possess or consider pursuing MTA/MCSA certification and specialized computer training.
Flexibility to work overtime when necessary.
The salary range for this position in San Diego is $65,000 to $90,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Temp-to-Perm Desktop Analyst – Boston
Office Boston
Practice Area Information Technology
Date Posted Mar 06, 2025
Application Deadline Mar 25, 2026
The Desktop Analyst delivers primary 2nd and 3rd level support to the user community. Analysts are responsible for the day-to-day desktop systems deployment, maintenance and support. In addition, Analysts will handle assigned project work, research issues, moves and replacement equipment requests. This position works closely with the Helpdesk and other Information Technology groups to ensure timely and reliable service. Responsibilities: Install, configure and troubleshoot desktop and laptop hardware, peripherals, operating system and firm business software. Troubleshoot client side network connectivity issues both hardware (NIC/cabling) and software (application connectivity to servers/Internet). Configure and troubleshoot both HP network class and local printers. Perform interoffice computer equipment moves and new employee setups. Troubleshoot remote access issues both software and hardware. Setup and troubleshoot various Smartphone devices. Research and resolve software/hardware errors through OEM, vendors and technical literature while routing other issues to appropriate staff when applicable. Monitor Desktop ticket queue and respond promptly to tickets keeping the user informed of status and resolutions while maintaining the firm’s service level agreement. Clearly document each case in the ticket management software, annotate all updates and properly document a final resolution. Perform audio-visual setups including video conferencing, LCD projectors, laptops and live web cast configurations to ensure meetings launch/start successfully by working closely with the AV and local Conference Service teams. Maintain and document inventory and supply needs including monitors, keyboards, mice and other peripherals. Coordinate with Operation group on all equipment moves, relocations and setups. After Hours On-Call rotation, providing 24x7 technical support for the firm. Assume additional responsibilities as requested. This role requires regular (100%) in office presence. Qualifications: Bachelor’s degree preferred. 3+ years of desktop experience in a professional services environment; Law Firm experience preferred. Excellent computer skills, including proficiency in using Windows 11, Active Directory, O365, iManage, Intune Company Portal, Microsoft Authenticator, System Center Endpoint Protection, Citrix, VPN. Hardware includes desktops, laptops, Smartphones, HP printers and scanners. Ability to quickly get up to speed and master new applications and software is critical. Exceptional hardware and software problem-solving and analytical abilities. Demonstrated proficiency with rollouts, migrations and upgrades are required. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Must be self-motivated to produce quality work. High level of integrity and honesty. Individuals should possess or consider pursuing MTA/MCSA certification and specialized computer training. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Temp-to-Perm Desktop Analyst – San Francisco
Office San Francisco
Practice Area Information Technology
Date Posted Apr 11, 2025
Application Deadline Aug 20, 2027
The Desktop Analyst delivers primary 2nd and 3rd level support to the user community. Analysts are responsible for the day-to-day desktop systems deployment, maintenance and support. In addition, Analysts will handle assigned project work, research issues, moves and replacement equipment requests. This position works closely with the Helpdesk and other Information Technology groups to ensure timely and reliable service.
*Work schedule will be 8:30am – 4:30pm
Responsibilities:
Install, configure and troubleshoot desktop and laptop hardware, peripherals, operating system and firm business software.
Troubleshoot client-side network connectivity issues both hardware (NIC/cabling) and software (application connectivity to servers/Internet).
Configure and troubleshoot both HP network class and local printers.
Perform interoffice computer equipment moves and new employee setups.
Troubleshoot remote access issues both software and hardware.
Setup and troubleshoot various Smartphone devices.
Research and resolve software/hardware errors through OEM, vendors and technical literature while routing other issues to appropriate staff when applicable.
Monitor Desktop ticket queue and respond promptly to tickets keeping the user informed of status and resolutions while maintaining the firm’s service level agreement.
Clearly document each case in the ticket management software, annotate all updates and properly document a final resolution.
Perform audio-visual setups including video conferencing, LCD projectors, laptops and live web cast configurations to ensure meetings launch/start successfully by working closely with the AV and local Conference Service teams.
Maintain and document inventory and supply needs including monitors, keyboards, mice and other peripherals.
Coordinate with Operation group on all equipment moves, relocations and setups.
Assume additional responsibilities as requested.
This role requires regular (100%) in office presence.
Qualifications:
Bachelor’s degree preferred.
5+ years of desktop experience in a professional services environment; Law Firm experience preferred.
Excellent computer skills, including proficiency in using Windows 11, Active Directory, O365, iManage, Intune Company Portal, Microsoft Authenticator, System Center Endpoint Protection, Citrix, VPN. Hardware includes desktops, laptops, Smartphones, HP printers and scanners.
Ability to quickly get up to speed and master new applications and software is critical.
Exceptional hardware and software problem-solving and analytical abilities.
Demonstrated proficiency with rollouts, migrations and upgrades are required.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Must be self-motivated to produce quality work.
High level of integrity and honesty. Individuals should possess or consider pursuing MTA/MCSA certification and specialized computer training.
Flexibility to work overtime when necessary.
The salary range for this position in San Francisco is $85,000 to $90,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Temp-to-Perm IP Litigation Assistant – Boston
Office Boston
Practice Area Assistants
Date Posted Apr 14, 2025
Application Deadline Aug 20, 2027
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Intellectual Property Litigation practice. Responsibilities:
Prepare documents, pleadings and filings for courts and other agencies.
Assist with trial preparation.
Assist with document management systems, which may include downloading patents and file histories.
Prepare correspondence, memoranda and other documents in an accurate and timely manner.
Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested.
Qualifications:
Bachelor's degree required.
3+ years' secretarial or administrative experience, preferably in a legal or professional services organization.
Knowledge of IP litigation databases.
Knowledge of E-Filing. Experience and/or familiarity with Section 337 cases before the International Trade Commission is a plus.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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