Accounts Payable Coordinator – Boston
Office Boston
Practice Area Finance
Date Posted Nov 12, 2024
Application Deadline Aug 21, 2026
The Accounts Payable Coordinator is responsible for A/P functions and other general accounting duties according to established policies and procedures. The Accounts Payable Coordinator’s primary function will be to support the Canadian office, Mintz LLP with all aspects of accounts payable. This position will also work to backup and support the Accounts Payable Travel and Expense Senior Lead processing expense reports and other tasks as deemed necessary.
Responsibilities:
Review vendor invoices for compliance and ensure proper coding and approvals for our Canadian company.
Assist with expense report review and approval for compliance for our Canadian and US companies.
Prepare and process electronic payable files into the financial system and troubleshoot errors.
Setup and maintain new and existing vendors in our system by means of a vendor portal.
Conduct sanction checks for new vendors as part of the vendor onboarding process.
Analyze the system for possible duplicate activity. Institute corrections as needed. Communicate errors to others involved with the errors, and work to reduce the future issues.
Investigate and resolve outstanding vendor checks, including communication with vendors and internal personnel.
Assist with managing the AP team email inbox. Answer questions and resolving issues as they arise for vendors, attorneys, and staff, ensuring urgent issues are escalated appropriately.
Process and post wire payments to financial system, ensuring all backup and approvals for compliance are attached and paid in the system before each month-end.
Assist with weekly check runs, ensuring any special requests with checks are handled as needed.
Cross train with other staff members to ensure proper coverage for vacations and other times when staffing is low.
Organize and maintain all accounts payable files.
Make suggestions to improve the accounts payables processes and assist in the development and implementation of technology driven improvements.
Assist with special projects as needed.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree in accounting or finance preferred.
2+ years of previous Accounts Payable experience in a law firm environment or professional services environment is highly preferred.
Prior experience with Elite, Aderant or other financial management system for professional services.
Experience with expense management and invoice processing system, e.g., Chrome River, Concur, Expensify, etc.
Excellent computer skills, including proficiency in using Office 365 applications, e.g., MS Word, Outlook, MS Excel and PowerPoint.
Ability to quickly get up to speed and master new applications and software is critical.
Experience with automated workflows is a plus.
Experience with foreign currency is a plus.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant (IP Litigation) – Los Angeles
Office Los Angeles
Practice Area Intellectual Property
Date Posted May 10, 2024
Application Deadline Aug 14, 2026
The Assistant (IP Litigation) will proactively provide daily assistance and administrative support to the IP Litigation Section to ensure that the highest level of internal and external client service is attained. Assistants (IP Litigation) will work collaboratively within a team.
Responsibilities:
Knowledge of the California and Federal court systems processes and procedures.
Experience with electronic filing in both State and Federal courts.
Familiarization with USPTO searching and downloading patents and file histories.
Ability to conduct searches on PACER.
Administrative duties including, but not limited to: processing expense reports; receiving, placing, and screening telephone calls; scheduling meetings; coordinating travel arrangements and calendar management.
Actively manage attorney/paralegal billable time by inputting into Firm’s system.
Coordinate with Document Support and/or use related software to prepare, revise, and format a variety of legal documents, spreadsheets, presentations, and other materials. Proofread and identify any inconsistencies in all materials.
Provide quality client service by communicating professionally to internal and external client inquiries.
Work collaboratively with assigned teammates.
Establish and maintain paper and electronic files in compliance with current Firm policies.
Prepare new client engagement letters and conflicts checks, requesting new client/matter numbers through client intake process, and tracking of same.
Demonstrate willingness to accept constructive feedback and training.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Work with other departments within the Firm to facilitate the highest possible level of service to clients, including Finance, Records, Office Services, and Document Support.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
5+ years of administrative experience in a legal or professional services setting preferred.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $70,000 - $100,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant (IP Litigation) – San Francisco
Office San Francisco
Practice Area Assistants
Date Posted Oct 01, 2024
Application Deadline Oct 22, 2025
The Assistant provides administrative support for members, associates, legal assistants, and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Intellectual Property Litigation practice. Responsibilities Prepare documents, pleadings and filings for state and federal courts and other agencies. Assist with trial preparation. Assist with document management systems, which may include downloading patents and file histories. Prepare correspondence, memoranda, and other documents in an accurate and timely manner. Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences, and travel arrangements. Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist. Keep current with expense reporting and process check requests. Initiate conflict process, draft engagement letters and submit intake documentation for processing. Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients. Work collaboratively with assigned team and section mates. Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production, and night assistance. Proactively participate in training opportunities to advance skill levels and efficiency in firm software. Assume additional responsibilities as requested. This role requires 80% in office presence; remote work is permissible 20% of the time. Qualifications Bachelor's degree required. 5+ years' secretarial or administrative experience, preferably in a legal or professional services organization. Knowledge of IP litigation databases. Knowledge of E-Filing. Experience and/or familiarity with Section 337 cases before the International Trade Commission is a plus. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability and logical thought process. Ability to work under pressure, prioritize competing demands, meet various deadlines, and respond quickly to changing priorities. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. The salary range for this position in CA is $90,000 - $120,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Assistant (Public Finance) – Boston
Office Boston
Practice Area Assistants
Date Posted Dec 17, 2024
Application Deadline Aug 21, 2026
The Assistant provides administrative support for members, associates, legal assistants, and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Public Finance practice.
Responsibilities:
Prepare correspondence, memoranda, and other documents in an accurate and timely manner.
Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences, and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, document support and night assistance.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
College degree or relevant work experience required.
5 years’ secretarial or administrative experience, preferably in a legal or professional services organization.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines, and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant (Technology, Communications & Media) – Washington, D.C.
Office Washington DC
Practice Area Assistants
Date Posted Oct 17, 2024
Application Deadline Oct 22, 2025
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the TechComm Law section. Responsibilities: Understand and comply with individual client billing guidelines. Open matters via electronic billing with third party vendor. Actively manage attorney billable time by inputting into firm’s system (inputting draft edits and mailing of non-E-bill client invoices). Confirm appropriate edits to draft bills have been made. Work closely with billing specialist to ensure monthly billing is completed by firm deadlines. Prepare correspondence, memoranda and other documents in an accurate and timely manner. Proofread work product and make appropriate edits. Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements. Keep current with expense reporting and process check requests. Initiate conflict process, draft engagement letters and submit intake documentation for processing. Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients. Work collaboratively with assigned team and section mates. Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance. Proactively participate in training opportunities to advance skill levels and efficiency in firm software. Assume additional responsibilities as requested. This role requires 80% in office presence; remote work is permissible 20% of the time. Qualifications: Associates/Bachelor’s degree or relevant work experience required. 5+ years’ secretarial or administrative experience, preferably in law firm. Must have billing experience in a professional services environment. Intapp and Elite 3E a plus. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent proofreading and editing skills. Must be detail oriented and able to execute through to completion. Strong analytical abilities, creative problem solving skills, and resourcefulness. Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities. Creative and proactive approach to problem solving. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. The salary range for this position in Washington, DC is $65,000 to $75,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Assistant Managing Clerk – Boston
Office Boston
Practice Area Managing Clerks
Date Posted Nov 26, 2024
Application Deadline Aug 14, 2026
This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services and associated functions for actions in state and federal court, arbitration forums and administrative agencies.
Primary Docketing, Calendar and Associated Responsibilities:
Review calendar reports and collaborate with associate(s) before filing deadline.
Enter all incoming court papers into the CourtAlert docketing database.
Sync PDF images with the corresponding docket entries in CourtAlert.
Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.
Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
Monitor federal and state court dockets and maintain computerized case dockets.
Conduct document searches at federal and state courts and government agencies.
Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
Provide guidance and research on procedural and administrative questions, rule changes and judges’ information.
Regularly communicate with court clerks.
Assist attorneys with all state and federal electronic filings.
Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.
Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
Maintain attorney electronic filing registration and password database.
Provide training and education to new attorneys and staff, as needed.
Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
Occasional trips to court to file, retrieve, and deliver paper copies of documents.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years of litigation experience in a law firm preferred.
Knowledge of Massachusetts Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
Knowledge of the basic litigation docketing and calendaring process.
Experience using CourtAlert or MA3000.
Knowledge of PACER and Lexis/Nexis.
Experience with Completing PACER ECF Filings / Mass State Court Tylerhost E-Filings.
Experience with attorney service agencies / process servers.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
Licensed Notary Public helpful.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant Managing Clerk – New York
Office New York
Practice Area Managing Clerks
Date Posted Aug 30, 2023
Application Deadline Aug 14, 2026
This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services and associated functions for actions in state and federal court, arbitration forums and administrative agencies.
Primary Docketing, Calendar and Associated Responsibilities:
Review calendar reports and collaborate with associate(s) before filing deadline.
Enter all incoming court papers into the CourtAlert docketing database.
Sync PDF images with the corresponding docket entries in CourtAlert.
Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.
Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
Monitor federal and state court dockets and maintain computerized case dockets.
Conduct document searches at federal and state courts and government agencies.
Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
Provide guidance and research on procedural and administrative questions, rule changes and judges’ information.
Regularly communicate with court clerks.
Assist attorneys with all state and federal electronic filings.
Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.
Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
Maintain attorney electronic filing registration and password database.
Provide training and education to new attorneys and staff, as needed.
Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
Occasional trips to court to file, retrieve, and deliver paper copies of documents.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years of litigation experience in a law firm preferred.
Knowledge of the New York Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
Excellent knowledge of how to handle all New York State Court (NYSCEF), and New York Federal Court filings
Knowledge of the basic litigation docketing and calendaring process.
Experience using CourtAlert or MA3000.
Experience with Completing PACER ECF Filings / Mass State Court Tylerhost E-Filings.
Experience with attorney service agencies.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
Licensed Notary Public helpful.
The salary range for this position in NY is $80,000 to $105,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Associate Business Development Manager (Corporate/Energy) – Boston
Office Boston
Practice Area Marketing
Date Posted Nov 19, 2024
Application Deadline Aug 14, 2026
Your primary focus will be driving business development and market visibility for the Energy & Sustainability practice and ESG Initiative. The role will support a very active group of Members who have been at the forefront of the energy transition, and will be embedded in the practice, driving the agenda for both partner and practice meetings. The successful candidate will be an energetic, process-oriented, business development professional with superior project management, communication (written and oral), and analytical skills. The role will oversee a dedicated Business Development Specialist, providing mentorship opportunities. Responsibilities:
Business Development
Work with practices and attorneys to expand existing client relationships and develop new client relationships.
Understand the sales cycle and coach attorneys on lead development, pitching, and follow-up.
Responsible for drafting targeted pitch materials and RFP responses.
Collaborate with Finance and Marketing Tech teams to use firm data (client financials, pitch activity) and tech platforms (CRM) to effectively inform and report on sales and client development activity and actions.
Work with attorney team and Senior Business Development Manager, to develop strategic plan for practice and segments within the practice; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy.
Marketing & Profile Raising
Work with practice management to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, to name a few.
Work closely with the PR team to drive opportunity and visibility for attorneys in third party publications.
Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others.
Work with Business Development Specialist to implement and oversee the process for collecting and maintaining experience so that most relevant experience appears on the website, in pitches and RFP responses, and other collateral materials.
Collaborate with Business Development Specialist and Marketing Tech team to ensure our mailing lists are kept update and include clients and targets.
Practice Support
Lead integration efforts for all new lateral attorneys hired into your section/practices, including development of new collateral, internal integration, and client introductions.
Work with practice management to set practice group meetings and agendas.
Assist in budget preparation and regular review.
Manage and motivate a Business Development Specialist.
Qualifications:
Bachelor’s degree or higher with 5+ years of work experience in business development, in a law firm or professional services environment.
Ability to work in a fast-paced environment with competing time sensitive deadlines.
Outstanding client service mentality.
Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.
Ability to see the big picture and operationalize a plan in order to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, client financials.
Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Excellent written, presentation, and verbal communications skills.
General knowledge of social media platforms.
Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.
Strong planning, project management, and organizational skills.
Takes a “hands-on” tactical approach.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Ability to travel 10% or more and based on the needs of the position. 60% in-office expectation.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Attorney Development Coordinator – Boston
Office Boston
Practice Area Attorney Development
Date Posted Nov 01, 2024
Application Deadline Aug 04, 2026
The Attorney Development Coordinator will proactively provide daily assistance and administrative support to the Attorney Development team to ensure that the highest level of internal client service is attained. The Coordinator will work collaboratively to provide support to ongoing attorney development functions (including, but not limited to: onboarding, performance evaluations, bar admissions, and trainings), as well as general administrative functions. This position will report to the Manager of Attorney Development and the Senior Manager of Attorney Development.
Responsibilities:
Provide general day-to-day administrative support to the Attorney Development team including, but not limited to monitoring department inboxes, processing expense reports, scheduling meetings, coordinating events, and responding to inquiries.
Participate in the attorney onboarding process including, but not limited to, drafting orientation schedules, greeting new hires, conducting office tours, operational support, and suggesting enhancements.
Provide administrative support for the annual first year associate orientation process in collaboration with other members of the Attorney Development team.
Support the associate performance feedback and member elevation processes, including, but not limited to drafting communications, updating relevant lists, preparing materials, and responding to requests.
Adeptly navigate our online performance management system to ensure process accuracy, help with maintenance, and provide access for others.
Update, carefully maintain and audit documents, department charts, and other data relevant to attorney population.
Maintain active bar admission status for lawyers in each of the firm’s jurisdictions by monitoring renewal dates, processing bar registration forms and fees, and staying current with new process requirements.
Provide administrative support to the Firm Associates Committee including, but not limited to scheduling meetings, coordinating speakers, processing expenses, taking and maintaining notes, and drafting summaries.
Prepare, revise, and format a variety of documents, spreadsheets, presentations, and other materials. Proofread and identify any inconsistencies in all materials.
Provide support to employment change processes (i.e., changes to title, section, position, and compensation).
Assist in and attend Attorney Development hosted events for lawyers.
Work with Alumni support team to maintain database and share information as needed.
Maintain and suggest enhancements to Attorney Development intranet page.
Work collaboratively with colleagues within and outside the Attorney Development team.
Coordinate work with other departments, such as Legal Recruiting, Operations, Payroll/Benefits, HRIS, Finance, and Office Services to facilitate the highest possible level of service.
Gain a strong understanding of Mintz’s capabilities and resources.
Communicate with attorneys regarding general firm, human resources, and attorney development questions. Provide quality client service by communicating professionally to internal and external inquiries.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Elevate the department’s profile in all professional interactions.
Maintain own professional development by attending conferences.
Travel to other offices, as necessary. (Approximately one or two trips per year).
Assume additional responsibilities and projects as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1+ years of administrative experience in a professional service setting preferred.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Show willingness to accept constructive feedback and training.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Business Development Coordinator (Corporate) – Boston
Office Boston
Practice Area Marketing
Date Posted Nov 19, 2024
Application Deadline Aug 14, 2026
The Business Development Coordinator (“Coordinator”) takes on significant individual responsibility in supporting the Energy & Sustainability Industry Group and Corporate Section’s efforts to develop new business and expand client relationships. The Coordinator works on a wide range of projects, including pitches and proposals for new business, networking and educational events, webinars, print and digital material, industry and prospective client research, budget analysis, and more.
Responsibilities:
Assist Business Development Manager(s) with business development and marketing initiatives. Support development and maintenance of collateral material:
Edit, proofread and format Section and industry descriptions, attorney profiles and similar materials.
Maintain library of Section and industry collateral materials, and organizational system for draft and complete proposals and pitches.
Maintain accuracy of the Section’s experience in the CRM, including clients and experience descriptions.
Assist in the preparation, submission and tracking of proposals and new business pitches.
Write, proofread, edit responses to RFP inquiries and tailored practice descriptions required for specific opportunities.
Draft fresh content as required based on conversations with attorneys, BDM and others knowledgeable in the area of expertise.
Coordinate production of final deliverables – hardcopy or electronic, utilizing RFPIO data system.
Track pitch and proposal activity, including follow-up activities with marketing and business development personnel and lawyers to determine, document and share results and best practices.
Help maintain the Section’s web presence, internally and externally.
Update awards, recognitions, and client experience on the external website.
Update the business development intranet page.
Coordinate publishing of alerts, advisories and other client-focused content.
Coordinate all aspects of Section and industry seminars and networking events (internal and external), webinars, co-sponsored events, speaking engagements and CLEs.
Work with the creative team on invitations and registration resources, specialty materials, and any related branding.
Work with catering, facilities and document production on space, menus, production of collateral.
Coordinate details with co-sponsoring organizations.
Provide support to attorneys and business development in the preparation and drafting of industry survey and client satisfaction submissions.
Assist with other marketing and business development activities on an as needed basis including Client Teams activities and other firm wide initiatives.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1+ years of experience in marketing, writing and/or project/ production management in a professional services arena (e.g., law, accounting, or consulting).
Intellectual curiosity.
Strong written and verbal communication skills.
Exceptional organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service. Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Database Systems Analyst (iManage) – Boston, New York, Washington, DC
Office Boston
Practice Area Information Technology
Date Posted Nov 20, 2024
Application Deadline Aug 14, 2026
Working with the Database Systems team within the Information Technology Department, and collaborating closely with the DMS Administrator, this role focuses on support of the Firm’s iManage Cloud suite of applications, including Work (Document Management System/DMS), Security Policy Manager (SPM), Threat Manager, Tracker, Records Manager (iRM), and Closing Folders. The right candidate requires an excellent background in iManage technology and system integrations using APIs.
The Database Systems Analyst will provide escalated (2nd+ level) support for iManage applications as well as carry out focused project work for both business change and service improvement. Where there is capacity beyond business-as-usual and project work, the DSA will identify opportunities for improving and automating processes as well as providing additional support to the Database Systems team and its responsibilities.
Responsibilities:
Perform administrative functions and monitoring automated maintenance jobs for all iManage applications.
Provide support for escalated iManage application issues.
Take ownership of escalated issues and see them through to resolution.
Work with the IT Operations teams to ensure we are providing optimal client service delivery levels to the firm for iManage and other Database Systems team applications.
Plan and implement updates and upgrades to the iManage and third-party utilities installed to on-premises servers.
Maintain and improve automated and ad hoc integrations with iManage applications such as metadata and user synchronizations, Workspace Generation, custom data extracts for analysis and reporting, etc.
Identify opportunities for process improvement and develop appropriate solutions.
Develop and maintain a deep technical knowledge of our iManage product suite.
Stay current with iManage email communications regarding new releases, known issues, service interruptions, and scheduled maintenance events, communicating important and helpful information to internal stakeholders as needed.
Optimize administration of Security Policy Manager and work with Client Intake team to deploy advanced SPM features.
Optimize administration of Threat Manager and work with Information Governance, Information Security, and User Experience teams to improve reporting, etc.
Assist Database Systems team with other tasks as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor's degree in Computer Science, Information Technology, or related field is preferred.
3+ years of iManage Work administration and 2nd level support experience.
Excellent verbal and written communication skills and interpersonal skills including the ability to effectively communicate technical information to both technical and non-technical personnel, and to communicate and advise others on issues that are complex and/or sensitive in nature.
Understanding of the business of law firms, including risk management issues facing firms.
Ability to work successfully and independently in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
Ability to work collaboratively in a team-oriented environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Willingness to share skills and experience with other members of the team and within the IT Department.
Extensive application troubleshooting experience in an enterprise environment.
Proficient skills using iManage REST API, Python, PowerShell or other development tools and scripting languages.
Proficient knowledge of relational databases and TSQL scripting.
Experience with iManage Security Policy Manager and Threat Manager.
Experience administering or supporting iManage Records Manager desirable.
Experience supporting iManage Closing Folders and/or iManage Tracker is a plus.
Experience with Flexible Folders administration is a plus.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Database Systems Analyst (InTapp/Litera) – Boston, New York, Washington DC
Office Boston
Practice Area Information Technology
Date Posted Nov 20, 2024
Application Deadline Aug 28, 2026
Working with the Database Systems team within the Information Technology Department, this Database Systems Analyst role focuses on support of Litera’s cloud-based law firm knowledge management platform, Foundation, and Intapp’s Cloud applications, currently Time, Terms, and Intapp Integration Service (IIS/Boomi). This role will provide escalated support for these systems as well as carry out focused project work for both business change and service improvement. Where there is capacity beyond business-as-usual and project work, the Database Systems Analyst will identify opportunities for improving and automating processes as well as providing additional support to the Database Systems team and its responsibilities.
Responsibilities:
Perform administrative functions for Litera Foundation and Intapp Cloud applications (Time, Terms, and IIS/Boomi).
Monitor and maintain data integrations between systems, ensuring a deep understanding of end-to-end processes and data flow.
Provide end-user support for escalated Intapp Cloud and Litera Foundation application issues.
Take ownership of escalated issues and see them through to resolution.
Utilize exceptional troubleshooting, problem-solving, and analytical skills to proactively manage and resolve issues throughout the incident lifecycle.
Effectively escalate incidents to vendor support and collaborate with internal and external stakeholders until resolution and fixes are implemented.
Identify opportunities for process improvement and develop appropriate solutions.
Develop and maintain a deep technical knowledge of our Litera Foundation and Intapp product suite.
Stay current with Intapp and Litera email communications regarding new releases, known issues, service interruptions, and scheduled maintenance events, communicating important and helpful information to internal stakeholders as needed.
Optimize administration of Litera Foundation and work with the Marketing team to deploy product enhancements and advanced features.
Optimize administration of Intapp Cloud products (Time and Terms) and work with the Finance and IT User Experience teams to deploy advanced features.
Assist Database Systems team with other tasks as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor's degree in Computer Science, Information Technology, or related field is preferred.
3+ years of relevant work experience.
Hands-on experience supporting Intapp product suite, especially Intapp Time. Additional experience with Intapp Integration Services (IIS/Boomi) and Intapp Cloud (Time and/or Terms, in particular) is a plus.
Experience with Litera Foundation is a plus.
Excellent verbal and written communication skills and interpersonal skills including the ability to effectively communicate technical information to both technical and non-technical personnel, and to communicate and advise others on issues that are complex and/or sensitive in nature.
Understanding of the business of law firms, including risk management issues facing firms.
Ability to work successfully and independently in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
Ability to work collaboratively in a team-oriented environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Willingness to work outside of normal business hours to apply system updates or resolve issues as needed.
Willingness to share skills and experience with other members of the team and within the IT Department.
Extensive application troubleshooting experience in an enterprise environment.
Strong knowledge of relational databases and TSQL scripting.
Light to moderate hands-on experience developing and/or maintaining workflows, rules, and processes in Intapp Integrate (Integration Builder/IB) for the Intapp suite of applications preferred.
Light to moderate hands-on experience with Python, PowerShell, or other scripting languages and development tools is a plus.
Knowledge of Elite 3E or other Legal Practice Management Systems is a plus.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Desktop Analyst – San Francisco
Office San Francisco
Practice Area Information Technology
Date Posted Oct 23, 2024
Application Deadline Aug 14, 2026
The Desktop Analyst delivers primary 2nd and 3rd level support to the user community. Analysts are responsible for the day-to-day desktop systems deployment, maintenance, and support. This position works closely with the Helpdesk and other Information Technology groups to ensure timely and reliable service. Responsibilities:
Install, configure, troubleshoot desktop and laptop hardware, peripherals, operating system, and firm business software.
Troubleshoot client-side network connectivity issues both hardware (NIC/cabling) and software (application connectivity to servers/Internet).
Configure and troubleshoot both HP network class and local printers.
Perform interoffice computer equipment moves and new employee setups.
Troubleshoot remote access issues both software and hardware.
Setup and troubleshoot various Smartphone devices.
Research and resolve software/hardware errors through OEM, vendors and technical literature while routing other issues to appropriate staff when applicable.
Monitor Desktop ticket queue and respond promptly to tickets keeping the user informed of status and resolutions while maintaining the firm’s service level agreement.
Clearly document each case in the ticket management software, annotate all updates and properly document a final resolution.
Perform audio-visual setups including video conferencing, LCD projectors, laptops, and live web cast configurations to ensure meetings launch/start successfully by working closely with the AV and local Conference Service teams.
Maintain and document inventory and supply needs including monitors, keyboards, mice and other peripherals.
Role will require assuming Operational responsibilities as needed.
Requires regular (100%) in office presence.
Qualifications:
Bachelor’s degree preferred.
3+ years of desktop experience in a professional services environment; Law Firm experience preferred.
Excellent computer skills, including proficiency in using Windows 11, Active Directory, O365, iManage, Intune Company Portal, Microsoft Authenticator, System Center Endpoint Protection, Citrix, VPN. Hardware includes desktops, laptops, Smartphones, HP printers and scanners.
Ability to quickly get up to speed and master new applications and software is critical.
Exceptional hardware and software problem-solving and analytical abilities.
Demonstrated proficiency with rollouts, migrations and upgrades are required.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Must be self-motivated to produce quality work.
High level of integrity and honesty. Individuals should possess or consider pursuing MTA/MCSA certification and specialized computer training.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $80,000 to $95,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Diversity, Equity and Inclusion Manager – Boston, New York
Office MULTIPLE Office Locations
Practice Area Diversity, Equity & Inclusion
Date Posted Sep 24, 2024
Application Deadline Aug 15, 2026
The Diversity, Equity and Inclusion Manager will play an important role on the Diversity, Equity and Inclusion team. The role will manage all aspects of the Equity Advisory Council (EAC), including the EAC academy. This role will report to the Chief Diversity, Equity and Inclusion Officer and collaborate closely with Professional Development (PD) and Business Development (BD). Responsibilities:
Work with DEI, PD, BD and EAC teams to develop and advance equity functions at all levels of the firm; and coordinate amongst them as needed.
Oversee and coordinate essential BD and PD functions for Partners and Associates who are enrolled in EAC programs like the EAC Academy.
The PD functions may include: counseling, coaching or connecting to a coach, sponsoring, and/or designing training.
The BD functions may include: collaborating with the business development team (including the DEI Business Development Manager) on training, coaching, or connecting to a coach.
Develop and maintain a database of information, strategy, meeting notes, feedback and lessons learned.
Manage teams responsible for EAC Academy (and other initiatives) deliverables and curricula ensuring program agendas are adhered to and progress is steady.
Coordinate all the logistics for the EAC and EAC academy, including calendar invites, agendas, minutes, notes and other meeting logistics.
Work on developing a relationship of trust with attorneys at the firm, especially attorneys of color, and women, non-binary and LGBTQ+ attorneys.
Develop robust networks of internal (e.g. Partner sponsors and mentors) and external (e.g. coaches, consultants, etc.) stakeholders to leverage on behalf of the EAC and its constituents.
The EAC Academy enrolls a few deeply-valued partners in a year-long program that includes assessments, coaching, Business Development skills, among other things. The EAC Academy will soon be in its second year, and the Manager will be deeply integrated into the EAC Academy, and will help run it.
Manage the EAC budget.
Be willing to travel to Mintz’s various offices as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required. JD or other advanced degree welcomed.
7+ years of experience in either Professional or Business development required.
Professional services experience required; law firm experience preferred.
Demonstrated commitment to equity, inclusion, and belonging.
Self-starter with demonstrated ability to coordinate, and eventually lead, complex teams in innovative practice and business development programs for attorneys of color, and women, non-binary and LGBTQ attorneys.
Ability to understand, influence, and motivate people at varying levels of seniority.
High degree of responsiveness.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, PowerPoint, and presentation tools (e.g. Power BI). Ability to quickly get up to speed and master new applications and software is critical.
Demonstrated ability to motivate and develop teams.
Proven leadership and management abilities.
Demonstrated experience in employee relations, performance improvement and separations.
The salary range for this position in New York is $105,000 to $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Financial Analyst – Washington, DC
Office Washington DC
Practice Area Finance
Date Posted Dec 18, 2024
Application Deadline Aug 15, 2026
The Financial Analyst role is to support the Financial Planning and Analysis team with standard monthly and ad-hoc reporting to various functional areas within the Firm with an emphasis on extracting, analyzing, and presenting financial data insights. The Financial Analyst will be responsible for providing valuable financial analysis support to the Finance Management team and other cross-functional administrative departments across the Firm. Reporting to the Director of Financial Planning and Analysis, the Financial Analyst will be tasked with the preparation of financial analysis and reports containing statistics at the firm, office, section, billing and working attorney, client, and matter-level for consumption of functional areas, such as, Business Development/Marketing, Information Technology, Practice Management, HR,
Attorney Development and Lateral Partner Recruiting.
Responsibilities:
Preparation and distribution of daily, monthly, and quarterly management reports to Firm Management, ensuring accuracy and completeness of reports.
Participate in the preparation of the modified cash basis annual operating budget, including income statement and other key performance schedules/reports to support revenue and expenses.
Assist in testing of systems for upgrades, conversion of data, and implementation of financial reporting tools.
Provide expense analyses and reports on variances to budget and prior year(s).
Provide analyses of Income Statement and Balance Sheet accounts to Firm Management.
Participate in the preparation of various legal industry financial surveys.
Participate in the design, testing and data reconciliation of new dashboards as requested by Finance Management, Division and Section Heads.
Assist in the development and implementation of the Firm’s profitability dashboards.
Participate in systems upgrades, leading selected work streams for testing and verification of financial information used in financial analysis and client reporting.
Complete special projects as requested and furnish related information and reports needed.
Participate in the preparation of the periodic financial presentations, working closely the Director of Financial Planning & Analysis, Chief Financial Officer, Chief Operating Officer, and other firm leaders.
Participate in testing the development of new reports as directed by Finance Management.
Serve as back-up in support of primary responsibilities for other FP&A colleagues.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree in Accounting, Finance, Business Administration, Economics equivalent.
3+ Years of related financial analysis experience is required.
Law Firm or other professional services industry experience is required.
Data visualizations applications experience required.
Competencies:
Strong analytical skills requiring an aptitude for detail, precision, and logic with knowledge of accounting principles to conduct detailed analysis of general ledger accounts, income statement activity and budget variations.
Ability to analyze accounting and financial data, identify problems, take action and suggest recommendations.
Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e‑mail, or verbally.
Demonstrates strong organizational skills including record keeping, data extraction, and system information with prior experience with SQL Analysis Services or “Cubes” usage is a plus.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency. Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Foreign Filing Manager – Boston
Office Boston
Practice Area Intellectual Property
Date Posted Oct 08, 2024
Application Deadline Aug 14, 2026
The Foreign Filing Manager (“Manager”) will manage their own docket, as well as oversee the foreign filing paralegal team. Responsibilities will include the coordination of workflow, providing training and guidance, and ensuring all attorney and client requests are successfully met. The Manager will interact daily with attorneys and staff and will report to the IP Operations Manager.
Responsibilities:
Manage your own docket and ensure that all due dates are met in a timely manner.
Prepare and file foreign and PCT applications.
Respond to requests from various patent offices, attorney requests, and correspond with clients.
Coordinate foreign paralegal workflow, distribute cases (with partner approval) and assure timely completion of all work.
Monitor billable and non-billable paralegal hours, manage out of office time for foreign paralegals, and ensure adequate support is in place at all times for coverage purposes.
Provide research and training support to foreign paralegals.
Assist in training, orientation and mentoring of new staff, assist new hires acclimating to the firm standards and best practices.
Assist in the coordination of the performance evaluation process.
Develop a foreign filing paralegal handbook, which formalizes and documents processes and protocols.
Provide back-up support to team as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
8+ years of foreign filing experience in a law firm, including extensive knowledge of patent laws and procedures is required.
Prior experience supervising staff is required.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Human Resources Business Partner/HR Manager – Boston
Office Boston
Practice Area Human Resources
Date Posted Nov 04, 2024
Application Deadline Nov 04, 2025
Acts as a high touch, service-oriented Human Resources Business Partner/HR Manager on Mintz’s Professional Staff Human Resources team. This role will provide its assigned internal business groups with a wide range of dedicated HR support, ranging from administrative to strategic work, including assisting with hiring decisions, supporting the management of performance and employee relations issues, and identifying professional development/training needs. The role’s aim is to work alongside Mintz’s administrative managers to maximize business results by driving an environment that fosters employee engagement and motivation. Finally, this role will help to develop and drive consistent, effective, and legally compliant HR policies and talent management programs across Mintz’s business functions. This position reports to the Director of Human Resources. Responsibilities: Support assigned internal business groups with the following: organizational structure, performance management, compensation, policy interpretation, employee relations and professional development. Proactively liaise with assigned internal client managers to develop trust and strong and productive working relationships; become known as the “go to” person for all areas of human resources. Demonstrate flexibility in supporting assigned internal client groups as business and HR priorities change. Support the annual professional staff performance review process, including facilitating the use of evaluation software (viDesktop), and ensuring timely completion of reviews. Conduct exit interviews and identify trends and strategies for addressing them as needed. In coordination with the business managers and the Director of Human Resources, provide guidance on employee relations matters, including performance issues, flexible work arrangements and leaves of absence. Draft performance improvement plans and memos. Participate in performance management and involuntary departure meetings. Collaborate with Director of Human Resources to coordinate professional staff training programs, particularly for managers. Prepare and send employee status change notifications. Apply HR knowledge policies and practices effectively to a wide variety of business groups with differing needs. Provide quality client service by communicating professionally to internal and external inquiries. Work collaboratively with colleagues within and outside the Human Resources – Professional Staff team. Maintain paper and electronic files in compliance with current firm policies. Proactively participate in training opportunities to advance skill levels and remain current with trends in HR and changes in employment law. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 7+ years of experience as an HR Business Partner/HR Manager or related role, preferably in the legal industry. 3+ years’ experience in managing others preferred. Experience guiding/managing employee relations and job performance issues. Outstanding sense of client service. Excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Ability to maintain confidentiality and handle highly confidential matters with discretion. Creative and logical problem-solving skills and reasoning ability. Ability to work under pressure, successfully manage competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Willing to accept constructive feedback and training all in the spirit of professional development. Excellent technical skills, including proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Experience with performance review applications, particularly viDesktop/viEval, preferred. Ability to quickly learn new applications and software. Ability to work well independently and as part of a team. Enthusiastic, proactive, and positive attitude. Must be self-motivated to produce quality work. High level of integrity and honesty. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for the role. |
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Immigration Paralegal – Boston
Office Boston
Practice Area Immigration
Date Posted Oct 28, 2024
Application Deadline Aug 14, 2026
The Immigration Paralegal will work closely with the paralegal team on all aspects of case preparation and filings in support of immigration applications, with a special emphasis on providing writing support to Immigration Attorneys on our extraordinary ability case.
Collaboration with team members is an important component of any role at Mintz. Therefore, the firm requires working from the office approximately 60% of the time in accordance with the firm’s published guidelines.
Responsibilities:
Meet with attorneys and other professionals to discuss assigned cases or projects.
Learn and follow procedural and processing requirements for various types of visa petitions and applications.
Assist in the preparation and filing of business and employment-related immigration documentation.
Prepare and file writing-intensive business and employment-related immigration documentation with respect to O-1 visa and EB-1(A) and (B) green card petitions, including preparing reference letters and exhibit packages.
Collect evidence and visa documentation from clients.
Maintain client database and analyze immigration status reports.
Build knowledge of firm processes.
Assist on projects as assigned.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1+ years’ professional work experience required. Experience in business immigration or a law firm is a plus.
Possess excellent written and verbal communication skills.
Must have outstanding case management skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Immigration Practice Manager - Boston
Office Boston
Practice Area Practice Group Management
Date Posted Dec 20, 2024
Application Deadline Aug 21, 2026
The Practice Manager will work closely with Practice, Section, and Division Management to manage the efficient and optimal administration of the Immigration Section and other Sections as needed. The Practice Manager will focus on paralegal and administrative staff support, professional development, and workload management, as well as process improvement initiatives for the Immigration Section. They will also serve as the point person when collaborating with other administrative departments on operational and strategic matters. Responsibilities:
Section Administration
Facilitate identification of Immigration section objectives and develop and implement strategies to accomplish goals.
Lead and support process improvement initiatives, including identifying areas for improving existing workflow processes and SOP’s, and leading section efforts to standardize routine communications to clients.
Assist Section Manager with general administrative activities and serve as a resource for coordination with other Sections and administrative personnel.
Facilitate Section meetings, including agenda development and content creation.
Work with Section Manager and Business Development Manager on business planning processes, marketing initiatives, RFPs, and presentations for Member Retreats and other meetings.
Support knowledge management initiatives.
Plan and coordinate various Section events to promote group cohesiveness and recognize accomplishments.
Review outside vendors for utilization by Section, including foreign counsel, translators, evaluators, couriers, etc.
Remain current on immigration law developments, and schedule alerts, blogs and advisories.
Work with the Information Governance team to oversee the integration of new and offboarding of existing clients.
Review and analyze Section financial performance reports and assist with billing and collections.
Oversee Section budgets, including reviewing, approving, and monitoring spending throughout the year.
Other Section specific responsibilities as requested.
Paralegal and Other Administrative Staff Management
Provide guidance and direction to approximately fourteen (14) cross-office paralegals and other administrative staff.
Lead and oversee paralegals and other administrative staff meetings, including agenda development and content creation.
Collaborate with Human Resources and Section Manager on paralegal and other administrative staff talent management issues such as recruitment, professional development, performance, compensation, time-off, and leaves of absence.
Oversee the distribution of work allocation and assignments, staff utilization, utilization analysis, and statistical reporting executed by administrative staff.
Attorney Development
Work closely with the Attorney Development team to identify developmental gaps and implement various mentoring programs.
Coordinate with the Attorney Development team and Section Manager for attorney evaluation process.
Participate in mid-year check-ins and review meetings for attorneys with Section Manager.
Coordinate with Human Resources or the Attorney Development team to manage attorney on and off-ramping for leaves of absence, including managing staffing needs.
Team Management
Work with Practice Management peers in other Sections and the Director of Practice Management to develop best-in-class practices, tools, and processes to streamline and promote efficiencies across the Practice Management team.
Team with other Practice Management peers to support and manage the workload and professional development of the Practice Coordinator through coaching, mentoring, delegation, and supervision.
Qualifications:
Bachelor’s degree required.
5+ years of experience in a large law firm (working specifically within an immigration practice preferred) - a portion of which should be working in professional development and/or human resources.
Strong analytical abilities, project management, attention to detail, and organizational skills.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a creative, proactive, and “hands-on” approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team in a way that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Strong leadership and management abilities.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Experience in employee relations, performance improvement and separations.
Understanding of law firm economics.
Excellent computer skills, including proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Information Governance Analyst – Boston
Office Boston
Practice Area Information Governance
Date Posted Dec 13, 2024
Application Deadline Aug 21, 2026
The Information Governance (IG) Analyst plans, executes, and supports IG projects and services relating to the management of records, data, and information. In compliance with ethical, legal and regulatory requirements, the IG Analyst supports the handling, care, and retention of client representation and firm administrative records utilizing information management technology and systems. The IG Analyst will report to an Information Governance Manager. Responsibilities:
Supports and advocates for the Firm's Information & Records Management Policy and other Firm policies related to IG.
Performs and coordinates activities associated with matter lifecycle management, client file onboarding /offboarding, and data management and privacy.
Ensures client requests for return or transfer of records are properly and timely processed, and that Firm processes are followed and documented.
Ensures inbound records are correctly classified and assigned to the correct client matter within all applicable Firm systems and repositories.
Uses the Firm’s tools to facilitate the collection, review and delivery of client files and data.
Documents procedures for the identification, capture, and disposition of client files and data.
Applies appropriate lifecycle management principles and practices to incoming and outgoing records.
Researches and retrieves files using a variety of search tools, including manual and electronic resources.
Coordinates with other Firm departments, as necessary, regarding transfer of data.
Assists with data movement/clean-up initiatives, such as mailbox organization and filing, and moving/importing data.
Liaises with IT teams to leverage all system capabilities, troubleshoot issues, and ensure that tools continue to meet the needs of the IG Department.
Assists with other data movement/clean-up initiatives, such as mailbox organization and filing, moving/importing data into the DMS and other Firm-approved file repositories.
Participates in training and development opportunities.
Assumes additional responsibilities, as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
Law firm or information technology office experience preferred.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Information Security Manager – Boston
Office Boston
Practice Area Information Technology
Date Posted Nov 06, 2024
Application Deadline Nov 19, 2025
The Information Security Manager will oversee the Information Security and work with the Director of Information Security as well as the Desktop and Server teams to help protect the information assets of the Firm. They will oversee the assist with implementing and supporting information security policies, security operations, and audit/risk. The Information Security Manager is responsible for coordinating analyst deliverables and is expected to stay up-to-date with current and emerging trends to help reduce the Firm’s exposure to new and existing threats. Active monitoring and rapid response to security events is critical to this role. Although not common, some of the security events may happen outside of normal work hours which will require after-hours response and support. The Information Security Manager is responsible for keeping track of current IS projects and ensuring timely completion of deliverables. They will be responsible for tracking progress of Infosec team members on identified projects and following up when necessary to ensure timely and accurate completion of projects that meet both firm and user expectations. The IS Manager will establish and maintain SLA’s for team deliverables, and ensure that common tasks are formally documented. They will also assist the team in tracking progress and following up on team work. Responsibilities: Phishing Coordinate scheduled phishing campaigns for content, delivery, follow-up, and reporting. Communicate with helpdesk for phishing-related issues as well as respond to user inquiries. Actively take steps to reduce phishing risk. Monitoring and Alerting Work with outside security vendors to monitor systems events and ensure coverage. Oversee first-level response incoming events for MDR vendor and Defender. Triage alerts and follow appropriate procedures to determine severity. Maintain and ensure the confidentiality of client and firm data. Monitor and respond to tickets for Information Security Group. Vulnerability Management Coordinate the Firm’s vulnerability scanning software to identify, classify, prioritize, mitigate, and remediate software vulnerabilities. Work with infrastructure team and desktop engineering team to remediate biggest risks. Monitor and document progress towards security goals. Track overall progress on reducing vulnerability risk. Operations Oversee security events from Microsoft Security Products. Actively work to improve security posture through vulnerability management, attack surface reduction, and environment hardening. Support compatibility with Mac laptops for normal firm tasks. Support project for remote browser capability. Work with third party for annual penetration tests. Coordinate threat hunting and research trending CVE’s. Audit Oversee evidence gathering for ISO audit. Manage policies and procedures to ensure accuracy and timely reviews. Supervise timely and accurate reviews of Outside Counsel Guidelines, Client Security Assessments, and responses to RFP’s/RFI’s. Additional duties Include: Assist in preparation and tracking of client security assessments. Work with Director of Information Security on Security budget. Work with desktop and server teams for patch management. Interface with networking team as needed. Support evidence collection and preservation for ISO 27001 audit. Assist in annual testing of disaster recovery and business continuity plans. Special projects as assigned. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree in Cybersecurity or Computer Science required. Minimum of 5 years Information Security experience and prior experience managing staff is required. Previous experience working in a law firm or professional services strongly preferred. Knowledge of threat hunting tactics and incident response. Working knowledge of TTP’s (Threats, Tactics, and Procedures) of Threat Actors. Demonstratable knowledge of vulnerability scanning tools (Tenable, Rapid7, or Qualys). Familiarity with popular cybersecurity tools for threat hunting and vulnerability scanning. Experience with outsourced MDR (SentinelOne, eSentire, Rapid7 IDR, Cybereason, etc). Strong knowledge of Microsoft Defender suite of products CompTIA Security+, CEH, CISA, CRISC, CISM, or preferably CISSP. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency. Facility analyzing, working with and presenting data. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Demonstrated ability to motivate and develop teams. Proven leadership and management abilities. Demonstrated experience in employee relations, performance improvement and separations. Outstanding sense of customer service, with demonstrated ability to instill this in others. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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IP Litigation Paralegal – Boston, Washington DC
Office MULTIPLE Office Locations
Practice Area Intellectual Property
Date Posted Oct 07, 2024
Application Deadline Aug 14, 2026
The Senior Intellectual Property (IP) Litigation Paralegal will support the IP Litigation attorneys within the IP Section. The Senior IP Litigation Paralegal will act as lead paralegal on large, complex cases and be responsible for providing case management, document production and review, legal research, trial preparation and other substantive duties with an emphasis on U.S. International Trade Commission (ITC) and section 337 matters.
Responsibilities:
Handle complex case management for ITC and federal district court litigation including discovery, research, Markman hearings and trial preparation and attendance.
Manage paper and electronic discovery process and support attorneys in all phases of discovery and trial preparation, including coordination of electronic and paper discovery, depositions, transcripts and trial support.
Create, organize and maintain databases, privilege logs and files containing discovery documents, physical evidence, summaries, deposition transcripts etc.
Manage documents and war rooms and work with attorneys to coordinate large-scale document productions and reviews.
Research all case documents, materials, rule and court procedure and prior testimony and publications of opposing experts; analyze, summarize and compile timelines and reports regarding findings.
Obtain all necessary information and materials from vendors, clients and government agencies such as the USPTO, PAIR, and USITC-EDIS etc.
Oversee and coordinate logistics for depositions.
Assist with and prepare for meetings with clients, witnesses, experts and outside counsel.
Coordinate the preparation and filing of briefs and legal documents: draft routine filings; perform legal cite-checking, blue booking and shepardizing; compile appendices and exhibits; prepare and submit electronic court filings.
Manage all trial preparation and support activity: manage trial exhibits; prepare trial notebooks; maintain expert binders; war room set up; communicate with experts and fact witnesses etc.
Manage post trial matters.
Monitor rule and other changes in the federal and state courts and the ITC and USPTO and other administrative forums where the firm practices.
Remain current in technology developments in the legal industry.
Mentor and train junior paralegals.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
7+ years of litigation experience; Patent and ITC litigation experience preferred.
Strong expertise in all stages of litigation process.
Knowledge of USPTO and ITC practices and procedures.
Knowledge of document management and review software, including DeskSite, Relativity, West Case Notebook, and TrialDirector.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime and travel when necessary.
The salary range for this position in Washington, DC is $125,000 - $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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Knowledge Management and Innovation Attorney, Corporate – Boston, New York
Office Boston
Practice Area Corporate
Date Posted Jul 03, 2024
Application Deadline Jul 03, 2025
The Corporate Knowledge Management and Innovation Attorney will work closely with Mintz’s Corporate practice leadership and attorneys to create, update, and continuously manage the organization and delivery of knowledge assets and intellectual capital. This includes the preparation, updating, and storage and communication of changes related to precedents, forms, and processes within the Corporate practice to ensure information is high quality, up to date, available, and shared. This role will also support the Section's efforts in identifying, evaluating, piloting, implementing, and scaling up innovative technology and tools to enhance legal operations and client service delivery. This is a non-billable, full-time position.
Responsibilities:
Stay abreast of best practices and new technologies related to knowledge management and apply that information to best serve Mintz’s Corporate practice.
Maintain and facilitate knowledge management tools and portals, including Corporate practice policies and procedures, resource lists, and precedent databases.
Coordinate with Corporate attorneys to identify, draft, update, and maintain standard forms and templates, supplementary provisions, checklists, and other knowledge resources.
Participate in, and coordinate the peer review of, changes to documents, tools and transactional procedures as needed. Team with Information Technology and Corporate attorneys to identify, prioritize, and integrate technological enhancements and other innovation opportunities (e.g. artificial intelligence-based solutions, document automation, and data analytics), shepherding projects from ideation through pilot, implementation, and adoption to foster the evolution of legal service delivery.
Facilitate Corporate thought leadership by collaborating on the production of client alerts and advisories, and maintaining a list of current topics for content within the corporate industry and transactional practice groups alongside Corporate practice leaders or their designees, including Business Development and Marketing.
Implement consistent and effective means of communicating the availability, latest updates and location of Corporate practice resources (e.g., form documents and market update resources).
Identify topics for substantive presentations to practice groups to discuss current practice issues and developments.
Analyze, question, and improve workflow processes to facilitate matter management, including through process maps and technology solutions.
Work with Mintz’s Professional Development team to identify training needs and opportunities, and update materials as needed.
Assume additional responsibilities related to Knowledge Management, as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree and J.D. degree required.
5+ years’ experience in a large law firm working in a corporate practice setting, ideally including a focus in M&A, securities, and/or venture capital work.
Excellent computer skills, including proficiency in legal software and applications such as iManage and document automation platforms. Ability to quickly get up to speed and master new applications and software is critical.
Must have a “hands-on” approach and be willing to roll up one’s sleeves to get the work done and an ability to support the attorneys so that they don’t need to constantly “reinvent the wheel.”
Experience integrating technology within a law firm, with the end user of the technology piece in mind.
Strong written and oral communication skills with the ability to positively influence others.
Must be comfortable analyzing, working with, and presenting data.
Must be highly responsive, organized, and have strong project management skills, including the successful execution of plans, provision of relevant status updates to stakeholders, and delivery of results.
Excellent interpersonal skills and the ability to gain the respect, trust, and confidence of the Firm’s attorneys and administrative staff.
Deep personal commitment to integrity and the highest standard of ethics related to working with highly confidential information.
Excellent judgment.
Creative and proactive approach to problem solving.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities.
Facilitate teamwork and identify opportunities to develop new processes and infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service with demonstrated ability to instill this in others.
The salary range for this position in NY is $195,000 to $250,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Knowledge Management and Innovation Attorney, IP Litigation – Boston
Office Boston
Practice Area Intellectual Property
Date Posted Nov 01, 2024
Application Deadline Nov 01, 2025
The Knowledge Management and Innovation Attorney – Intellectual Property (the “KM&I Attorney”) will be responsible for delivering a broad portfolio of knowledge services to the Intellectual Property Litigation practice (“IP Litigation Practice”). The KM&I Attorney will work closely with the IP Litigation Practice attorneys and administrative teams at Mintz to manage the creation, updating, organization, and sharing of knowledge assets and intellectual capital, including related to precedent documents, market intelligence, internal reference materials, streamlined processes, training, and business development activities. This role will also support the IP Litigation Practice’s efforts in identifying, evaluating, piloting, implementing, and scaling up innovative technology and tools to enhance legal operations and client service delivery. The KM&I Attorney must have relevant IP Litigation Practice experience, an understanding of knowledge management best practices, and comfort utilizing and implementing new technology. The KM&I Attorney is an integral member of the practice, though not in a traditional billable attorney role. This position reports to the Director of Practice Management and works closely with the IP Litigation Practice leader(s) and various administrative teams at the firm. Responsibilities: Determine the IP Litigation Practice’s knowledge management goals related to encouraging a knowledge-sharing culture, and design and implement a plan to meet those objectives including frequent review and assessment through feedback. Stay abreast of best practices and new technologies related to knowledge management and apply that information to best serve the IP Litigation Practice. Maintain and facilitate knowledge management tools and portals, including IP Litigation Practice policies and procedures, resource lists, intranet pages, and precedent databases. Coordinate with IP attorneys to identify, build, and maintain a content library to include briefs, research memos, caselaw and regulatory developments, demand letters, ROGs, complaints, answers, privilege logs, etc., sortable by jurisdiction, standard forms and templates (e.g., settlement agreements), practice checklists, information databases, e-discovery protocols, vendor recommendations (e.g., court reporters, jury consultants, trial graphics), and other knowledge resources. Collaborate with the firm’s information technology team, vendors, and IP attorneys to identify, prioritize, and integrate technological enhancements and other innovation opportunities (e.g., artificial intelligence-based solutions, document automation, and data analytics), shepherding projects from ideation through pilot, implementation, and adoption to foster the evolution of legal service delivery. Assist the IP Litigation Practice and business development team by providing data and information to help facilitate the preparation of proposal (RFP) responses and thought leadership presentations, articles, blogs, and webinars. Implement consistent and effective means of communicating to the IP Litigation Practice the availability and location of knowledge management resources (e.g., form documents and market update resources), technology solutions, and relevant developments that streamline practice processes. Monitor and evaluate for group discussion legal and industry developments and key trends to help ensure the IP Litigation Practice’s market awareness remains current. Analyze, question, and improve workflow processes to facilitate matter management, including through process maps and technology solutions. Work with the firm’s attorney development team to develop internal training programs and materials related to practice issues and knowledge management resources to foster top-quality lawyering by all members of the practice group. Assume additional responsibilities related to knowledge management and innovation, as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: J.D. degree required. 4+ years’ experience in a large law firm working in an IP Litigation Practice setting. Experience using automation, search, and analytic technologies or other AI-tools, relevant to the IP Litigation Practice (e.g., Relativity, Docket Navigator, Lex Machina, Innography, PatentSight). Strong ability to communicate technical and legal information effectively to various practice groups, internal stakeholders, and vendors with the ability to positively influence others. Solid understanding of knowledge management processes, techniques, relevant technologies, and best practices. Excellent computer skills, including proficiency in legal software and applications such as iManage and document automation platforms. Ability to quickly get up to speed and master new applications and software is critical. Experience integrating technology within a law firm, with the end user of the technology piece in mind. Comfortable analyzing, working with, and presenting data. Highly responsive, organized, and have strong project management skills, including the successful execution of plans, provision of relevant status updates to stakeholders, and delivery of results. Excellent interpersonal skills and the ability to gain the respect, trust, and confidence of attorneys and administrative staff. Deep personal commitment to integrity and the highest standard of ethics related to working with highly confidential information. Excellent judgment. Creative and proactive approach to problem solving. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities. Facilitate teamwork and identify opportunities to develop new processes and infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service with demonstrated ability to instill this in others. The salary range for this position in NY is 195,000 to $225,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Lateral Conflicts Analyst – ALL US Offices
Office ALL Office Locations
Practice Area Information Governance
Date Posted Aug 16, 2024
Application Deadline Aug 14, 2026
The Lateral Conflicts Analyst will be the primary resource for the initial analysis of information collected in the identification and resolution of potential conflicts of interest as it pertains to the hiring of new attorneys and support staff. They also act as a backup to the Client Intake Coordinator and Intake Analysts. This position will report to the Client Intake Manager (“Manager”).
Responsibilities:
Collaborate with internal legal recruiters and human resources staff to obtain conflicts information regarding potential new lateral attorney candidates and support staff.
Conduct conflict checks on potential new lateral attorney candidates and support staff and prepare assessments of results.
Use internal and external databases to conduct research.
Assist attorneys in the identification and resolution of conflicts of interest.
Generate and analyze conflicts searches.
Work with the Manager, firm lawyers, and other firm employees to identify and effectively process to conclusion potential lateral hire conflict issues.
Communicate with internal contacts as to the status of new hire clearances.
Assist with other requests related to the resolution and clearance of conflicts of interest issues. Provide regularly scheduled weekday evening and weekend coverage for certain urgent conflict check requests and one-off requests, as well as when needed. Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required, JD preferred.
3+ years of law firm experience focusing on conflicts of interest analysis or legal practice experience.
In-depth knowledge of ethical, legal and risk management rules and requirements. Willingness to learn substantive law required.
Experience with conflicts and intake software, such as Intapp Open.
Knowledge of Elite 3E is desirable.
Strong database skills required.
Proficiency using on-line research tools such as Cap IQ, Lexis/Nexis, etc.
Must be comfortable analyzing, working with and presenting data.
Excellent written and verbal communications skills are a must.
Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
Analytical and creative approach to problem-solving.
Demonstrated ability to use discretion and judgment in making and communicating decisions.
Outstanding sense of customer service.
Ability to professionally and cooperatively interact with attorneys, staff, and co-workers within the firm.
Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the Firm’s members, associates, and staff.
Must be highly responsive.
Strong sense of urgency.
Ability to work independently and as part of a team.
The salary range for this position in DC, CA, and NY is $85,000 to $105,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Legal Recruiting Manager – Boston
Office Boston
Practice Area Legal Recruiting
Date Posted Dec 03, 2024
Application Deadline Aug 14, 2026
The Legal Recruiting Manager will work under the supervision of the Senior Manager of Legal Recruiting and will have primary responsibility for the successful recruitment and onboarding of law students firm wide. In addition, the Legal Recruiting Manager will participate in the recruitment of lateral associate attorneys (including off-track attorneys, technical professionals, law clerks, and entry-level attorneys hired outside of the law student pipelines.) The Legal Recruiting Manager will understand all of the firm’s practice areas and assist with strategic thinking to enhance those practices. The manager will oversee a team of recruiting professionals to effectuate law student hiring. The position is part of the firm’s Legal Recruiting Department and therefore will also be involved in firm wide legal recruiting activities and initiatives to support attorneys throughout the firm.
Responsibilities:
Manage all components of the student recruiting process (outreach, pipelining, summer programs, hiring decisions) to meet the firm’s hiring goals – hiring a diverse class of students, representing elite law schools, with high-level credentials and experience, and demonstrated interest in our practice areas.
Develop strategy and create process to cultivate and nurture a student recruiting pipeline.
Manage pre-OCI and OCI process, including planning school engagement, on-campus interview registration, on-campus interviews, job fair participation, and recruitment for diversity fellowship.
Oversee callback interview process, including candidate scheduling, candidate communication, and database management.
Manage post-offer follow-up with candidates to focus on hiring sought-after candidates.
Design and oversee all components of the firm-wide summer associate program, including orientation, training sessions, work assignment process, evaluation process, overseeing social events, and acting as liaison to students.
Build and maintain relationships with law schools, student groups, and diversity organizations; plan and execute outreach events for law students throughout the year.
Coordinate efforts with Hiring Leads, Teams, and Section Managers in candidate selection process, tracking data and compiling reports, and improving our process year over year.
Assess results to make adjustments to future hiring cycles. Review activity, effort, selection criteria, quality of interview feedback, and post-hire performance results.
Oversee entry-level hiring outside of the summer process, including 3Ls, recent graduates, co-ops, and other needs as identified.
Complete post-OCI surveys and reports, including school-specific surveys, NALP form, Vault survey.
Supervise Legal Recruiting Coordinator(s) and/or Legal Recruiting Specialist(s).
Supervise the lateral associate recruiting process from the time a hiring need is identified to successful hire, focusing on experienced lateral attorneys in both associate and off-partnership track positions, as well as non-attorney technical positions such as patent agents and technical advisors.
Maintain accurate and complete candidate files following all departmental protocols using recruiting database (viRecruit) and firm document management system.
Provide regular updates and information to Senior Manager of Legal Recruiting.
Serve as “face of the firm” in representing it through consistently positive, professional interactions with both internal and external clients including staff, attorneys of the firm, firm leadership, candidates, and law schools.
Work collaboratively with Legal Recruiting Department staff to support other functional areas, special projects and general department administration.
Engage in local and national legal recruiting organizations to support the enhancement of our profession and to represent Mintz positively in the legal community.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3-5 years of professional services recruiting experience required; experience recruiting law students strongly preferred.
Prior experience managing staff is preferred.
Possess excellent written and verbal communication skills.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Travel to recruiting events, networking events, and other offices required.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Litigation Assistant – Boston
Office Boston
Practice Area Assistants
Date Posted Oct 01, 2024
Application Deadline Aug 07, 2026
The Assistant provides administrative support for members, associates, legal assistants, and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Litigation practice.
Responsibilities:
Prepare correspondence, memoranda and other documents in an accurate and timely manner.
Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers and Document Support.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Maintain case calendars and accurately calendar attorneys' due dates, calendar court appearances and other case deadlines; arrange for court reporters, and notify parties and witnesses of court dates; ensure court deadlines are met.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
College degree or relevant work experience required.
2+ year’s secretarial or administrative experience, preferably in legal or professional services organization.
Knowledge of legal terminology, civil procedures and discovery is required.
Knowledge of filing documents with courts and other agencies.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Manager of Professional Development – ALL US Offices
Office ALL Office Locations
Practice Area Attorney Development
Date Posted Oct 02, 2024
Application Deadline Oct 22, 2025
The Manager of Professional Development will be primarily responsible for managing our legal training curriculum, summer associate training, and continuing legal education (CLE) programs. This role will leverage our learning management system and other technologies to enhance the learning experience. This position is part of our Attorney Development team and will report to the Senior Manager of Professional Development. This role requires a creative thinker, with strong organizational skills, and a passion for fostering a culture of continuous learning and development. Candidates should have deep understanding of the legal professional and the unique professional development needs of legal professionals is important. Responsibilities: Manage our legal training content and summer associate training. Including the development of curriculum and programming, lead planning sessions, and oversee program logistics. Work with firm leaders to identify professional development needs and create and implement training solutions. Identify new content, providers, and programming via attendance at conferences, and webinars. Oversee the CLE process in collaboration with the PD Specialist. Including the issuance of CLE credits for both internal and client-facing legal skills programs, manage the CLE accreditation processes, maintain good relationships with relevant CLE Boards, manage content delivery to preserve Accredited Provider status, and advice attorneys on the firm policy and state rules for fulfillment of CLE requirements. Manage the content for the Professional Development intranet and the Learning Management System interface. Collaborate with team members, firm leaders, partners, associates, and other administrative departments to ensure successful and relevant programming. Coach and mentor Mintz Professional Development Specialists and Coordinator. Meet with new lateral associates and patent agents as part of the firm’s integration efforts. Monitor and implement current trends and best practices in professional development. Travel to other Mintz offices regularly to assess and promote professional development opportunities. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. JD or advanced degree in a relative field is highly preferred. 5+ years of experience in professional development, preferably within a law firm or professional services industry. Prior experience managing one or more employees. Outstanding sense of client service, with demonstrated ability to instill this in others. Possess excellent verbal and written communication skills. Flexibility and openness to ideas and solutions, with a willingness to adapt and innovate in response to evolving needs and challenges. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency. Ability to collaborate and gain the respect, trust, and confidence of the firm’s attorneys and professional staff. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in California, New York, and Washington, DC is $120,000 to $150,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Manager of Professional Staff Talent Acquisition – Boston
Office Boston
Practice Area Human Resources
Date Posted Oct 24, 2024
Application Deadline Aug 07, 2026
The Manager of Professional Staff Talent Acquisition (“Manager”) leads an effective, compliant, and standardized full life cycle recruiting process for Mintz’s administrative functions. The position provides leadership and operational oversight to the talent acquisition team, drives exceptional client service, continuous process improvement, employer branding, and successful recruiting strategies. The position focuses on attracting, recruiting and hiring qualified employees for Mintz in a timely, cost-effective manner using the latest in recruiting technology, AI, etc. The Manager will analyze and report on recruiting metrics regularly. The position will develop and maintain new hire programs that support the successful orientation and integration of employees, driving their performance right from the start.
This position reports to the Director of Human Resources.
Responsibilities:
Manage, implement and continuously enhance all stages of the full life cycle recruiting process, from position requisitions to sourcing candidates, screening, interviewing, extending offers and onboarding/integrating new hires.
Manage a Talent Acquisition Coordinator directly and a Human Resources Coordinator indirectly; lead by example.
Develop and modify the recruitment strategy as needed by position or firm needs to optimize results.
Drive thorough searches, explore, investigate and analyze the highly competitive market. This includes leveraging placement agencies, job boards, career fairs, best-in-class strategies for utilization of social media, AI and any other relevant technology.
Establish and cultivate relationships with search firms in all geographies where the firm has offices; maintain, track and organize active search firm contracts.
Develop and manage the annual recruiting budget.
Ensure a high-quality candidate experience through exceptional communication and timely candidate follow-up.
Drive exceptional service delivery to internal stakeholders; proactively provide regular search updates to hiring managers.
Maintain accurate and complete candidate files using the firm’s Applicant Tracking System (viRecruit).
Provide weekly recruiting updates to the HR Director.
Manage the relationship with our background check vendor and ensure that checks and new hire paperwork are being completed timely and in compliance with relevant legislation.
Maintain and analyze data that tracks recruiting-related activity, associated expenses and metrics that inform progress, i.e., time-to-hire, candidate sources, etc.
Hire and track temporary staff new hires.
Apply behavioral based interviewing and ensure that each hiring manager is well versed in our recruiting methodology and process.
Manage internal candidate referral program.
Manage job description inventory; assist managers to develop job descriptions as needed.
Implement processes that acclimate and welcome new employees; provide them with the tools, resources, and knowledge to quickly become productive and successful members of the firm.
Collaborate with administrative managers regularly to assess the effectiveness of our hiring, onboarding and integration programs; implement enhancements as needed.
Manage the firm’s summer internship program.
Develop and maintain the recruiting pages on the firm’s intranet; keep the careers page on Mintz.com current and fresh to attract the highest-level candidates.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s Degree required.
7+ years of experience in recruiting, onboarding/integration; a minimum of 5 years in managing others.
Experience in full-cycle recruiting, sourcing and employer branding.
Proficient in the use of social media and job boards.
Experience with incorporating AI to enhance processes and identify top talent.
Proficiency in collecting and analyzing data relating to recruiting (data analytics).
Possess excellent verbal and written communication skills with an ability to influence others.
Must have the ability to function in a fast-paced, service-oriented environment and prioritize multiple projects daily.
Proven leadership and management abilities that foster collaborative working relationships.
Must have strong planning and organizational skills.
Must be comfortable analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust and confidence of the firm’s attorneys and professional staff.
Must have a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to multi-task and meet various deadlines.
Strong analytical abilities, resourcefulness, and attention to detail.
Excellent project management skills.
Ability to work independently and as part of a team with a proactive and positive style.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment and the highest standards of ethics.
Comfortable handling and maintaining confidential information.
Must display the highest level of diplomacy, tact and discretion.
Strong sense of urgency and a high-energy level.
Travel occasionally.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Operations Specialist – San Francisco
Office San Francisco
Practice Area Operations
Date Posted Oct 23, 2024
Application Deadline Oct 23, 2025
The Operations Specialist (“Specialist”) will be responsible for performing, maintaining, coordinating and the accountable oversight of certain Operations related processes and services, including office services oversight, facilities, conference room services, local records functions, and reception desk oversight. In this position, the Specialist will interact daily with all levels of professional and legal staff personnel to provide the services described below in a timely and effective manner. This role also serves as a primary tenant contact for, and interacts frequently with, the San Francisco Office building management team regarding all building services related issues. This position is in the San Francisco office and reports to the Senior Manager of Administration.
Responsibilities:
Coordinates and schedules repairs and maintenance of office facilities, equipment, and furniture in the San Francisco Office.
Monitors and oversees the purchasing of various office equipment, furniture, and office supplies.
Serves as the primary contact with various service and supply vendors, contractors, and trade professionals.
Has overall responsibility for the day-to-day maintenance and operation of the firm’s card access system (S2) including issuing building access cards, maintaining the card access system database and providing management with card access reports as requested.
Works with internal departments, end-users, and supply requestors to understand their needs and establish efficient means of providing required supplies.
Has overall responsibility for day-to-day coverage and functions of the reception desk and duties.
Works in conjunction with and as a back-up for the local IT department.
In collaboration with Firmwide Records Manager, oversees the local office records functions including offsite records retrieval and sending of records and secure shredding.
Oversees the of ordering of printed materials for the San Francisco office, including business cards. Monitors personnel New Hire and Status announcements to ensure materials are ordered in a timely manner, and prepares card proofs, places orders, and tracks deliveries.
Works with appropriate vendors to ensure quality, timely deliveries, and receipt of appropriate documentation.
Reviews invoices for accuracy and completeness, and confirms deliveries match up with invoices.
Prepares and processes invoices through Chrome River for approval and works closely with Finance to reconcile invoices.
Coordinates the assessment and installation of ergonomic equipment.
Coordinates service requests with building management.
Assists Senior Manager of Administration and Chief Administrative Officer with gathering information to prepare departmental budgets. Assists in tracking expenditures to ensure department is operating within approved budget figures.
Works with the Senior Manager of Administration to coordinate and maintain firm’s Life Safety and Emergency Evacuation Procedures Program.
Assumes additional responsibilities as requested.
This role requires a minimum 80% in office presence; remote work is permissible 20% of the time as job requirements allow.
Qualifications:
Bachelor’s degree is preferred.
5+ years of related experience in an operations/facilities position, preferably within a professional services environment.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using MS Office Suite (Word, Outlook, Excel and PowerPoint). The ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $75,000 - $85,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Payroll Coordinator – Boston
Office Boston
Practice Area Finance
Date Posted Dec 03, 2024
Application Deadline Aug 21, 2026
The Payroll Coordinator, reporting to the Payroll Manager, will be an integral member of our payroll team. In collaboration with the Payroll Manager, the Payroll Coordinator is responsible for the accurate and timely processing of biweekly and monthly payrolls.
Responsibilities:
Work with HR/Benefits to obtain biweekly/monthly entries and updates in payroll software.
Audit biweekly/monthly payrolls.
Enter/import one-time changes submitted by HR/Benefits.
Maintain payroll information by collecting, calculating, and entering data.
Review and update payments for new hires and terminated employees.
Audit timesheets for missing entries.
Calculate manual payments, prepare wires for payment and funding.
Reconcile payroll and research and resolve discrepancies.
Provide payroll information by answering questions and requests.
Support special projects and ad hoc payroll-related inquires as needed.
Adhere to the firm’s policies and procedures and maintain the highest level of confidentiality associated with processing individual financial information.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications: 3+ years of relevant financial payroll experience in a corporate environment required.
Associate degree in Accounting, Finance or another related field is a plus.
Excellent computer skills, including proficiency with Microsoft Office 365 applications (Word, Outlook, Excel and PowerPoint, etc.)
Prior experience with payroll processing software – Ceridian experience preferred.
Excellent data entry skills.
Ability to analyze information effectively.
Must have experience with multi-state payroll.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Practice Coordinator – Boston
Office Boston
Practice Area Practice Group Management
Date Posted Sep 24, 2024
Application Deadline Sep 24, 2025
The Practice Coordinator (PC) hired for this position will play an important role as part of the Practice Management Team embedded in various practice areas. The PC will assist the Practice Managers (PMs) in all aspects of managing their respective groups, including coordinating a full range of practice development and staffing activities, budget monitoring, and other business and administrative support critical to the daily operation and long-term growth of the practice areas. Working within the various practice groups and reporting to the PMs, the PC will collaborate with other administrative departments at the firm to ensure successful implementation of various section objectives. Responsibilities Collect, maintain, and analyze practice group data for various purposes, including staffing and evaluations, and assist with the creation and implementation of new tracking tools and processes as needed. Work with PMs in monitoring practice group budgets, practice data, and other financial metrics. Assist with updating and maintaining practice group intranet sites and coordinate with Business Development team as appropriate. Assist with the coordination of practice group meetings and other internal practice group events, including working with catering and office services as appropriate. Work with PMs and Section Management to develop presentations on various topics for internal audiences. Contribute to the integration of lateral, first year, and summer associate hires. Assist PMs with the monitoring and augmenting of section specific training. Assist with HR functions such as the annual review process, onboarding, monitoring of billable and non-billable time, and mentor assignments. Assist PMs with the protocols and procedures for processing attorney departures and client file transfers. Work with PMs to support attorney staffing within the practice areas as needed. Act as liaison to, and collaborate with, other practice groups and administrative departments regarding practice support needs, as directed by PMs. Assist PMs in paraprofessional performance management. Assist PMs as they monitor associate and paraprofessional development to ensure progression in desired practice areas and participation in various training opportunities. Assume additional responsibilities as needed. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications Bachelor’s degree required. 1+ years of administrative experience in a professional service setting preferred. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Show willingness to accept constructive feedback and training. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime and travel to other offices as necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Senior Manager of Employee Relations and Compliance – Boston
Office Boston
Practice Area Human Resources
Date Posted Oct 16, 2024
Application Deadline Oct 16, 2025
The Senior Manager of Employee Relations and Compliance is responsible for managing confidential employee relations matters and investigations through to resolution. The position will lead and provide expert advice on matters involving potential risk and claims to the firm. The Senior Manager of Employee Relations and Compliance will create and maintain a centralized and consistent approach to conducting workplace investigations and drafting performance improvement plans. This role will work in collaboration with the Chief Human Resources Officer (CHRO), the Director of Human Resources, HR Business Partners (HRBPs) and other stakeholders. In addition, this role will be responsible for ensuring that the firm’s policies and practices stay compliant with federal and state regulations.
This position reports to the Director of Human Resources.
Responsibilities:
Lead workplace investigations, involving sensitive or complex issues, in collaboration with the Chief Human Resources Officer, Director of Human Resources or other stakeholders.
Apply a consistent approach to conducting workplace investigations.
Document investigation interviews, summary of findings and conclusions.
Develop then drive, in collaboration with HRBPs, the use by managers of consistent templates for written warnings and performance improvement plans.
Coach managers on in drafting thorough written warnings and performance improvement plans.
Act as a trusted advisor to HRBPs and other managers.
Manage firm compliance with employment regulations, at the federal and state level, ensuring the firm is current with the necessary policies, postings and trainings.
Act as owner of employee/HR policies. Draft and modify policies in response to emerging trends; collaborate with relevant internal departments, such as HRIS, payroll, benefits, and legal counsel as needed.
Lead the annual affirmation of policies, collaborating with the HRIS team.
Develop recommendations to enhance compliance and mitigate risk.
Identify pertinent data analytics to assess trends and areas of risk for the firm; inform the CHRO and Director of HR at a regular cadence.
Provide quality client service by responding professionally and timely to the inquiries of our internal stakeholders.
Work collaboratively with colleagues within and outside of the Human Resources – Professional Staff team.
Maintain paper and electronic files in compliance with current firm policies.
Proactively participate in training opportunities to remain current with trends in HR and changes in employment law.
Travel required to resolve issues on-the-ground as they arise in any of Mintz’s offices.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
10+ years of experience as an HR Business Partner, HR Generalist or related role, preferably in professional services.
Experience guiding/managing employee relations and job performance issues.
Strong facilitation skills and proven ability to influence and advise on a wide range of employee relations and HR compliance issues.
Outstanding sense of client service.
Excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Ability to maintain confidentiality and handle highly confidential matters with discretion.
Creative and logical problem-solving skills and reasoning ability.
Ability to work under pressure, successfully manage competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Willing to accept constructive feedback and training all in the spirit of professional development.
Excellent technical skills, including proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to quickly learn new applications and software.
Ability to work well independently and as part of a team.
Enthusiastic, proactive, and positive attitude.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for the role.
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Senior Manager of Professional Development – ALL US Offices
Office ALL Office Locations
Practice Area Attorney Development
Date Posted Oct 02, 2024
Application Deadline Oct 22, 2025
The Senior Manager of Professional Development will be responsible for managing comprehensive professional development programs critical to the career progression of attorneys. This position is part of our Attorney Development team and will report to the Director of Attorney Development. This role requires a strategic thinker, with strong people management skills, and a passion for fostering a culture of continuous learning and development. Candidates should have deep understanding of the legal professional and the unique professional development needs of legal professionals is important. Responsibilities: Oversee the development, design, and delivery of firm-wide legal training for associates, of counsel, patent agents, and summer associates, to ensure they are equipped with the necessary skills and knowledge to succeed. Work with firm leaders to identify professional development needs and create and implement training solutions. Design and implement career development trainings that focus on soft skills, consisting of annual Transitions Training retreats for our junior, mid-level, and senior associates. Identify and work with internal experts and external training providers to conceptualize professional skills and clinic-based training content and customize for Mintz needs. Integrate the firm’s core competencies into professional development efforts. Ensure the firm is in compliance with all CLE requirements. Identify and implement new learning strategies, such as e-learning programming. Meet with new lateral associates and patent agents as part of the firm’s integration efforts. Work with firm leadership to ensure on-the-job training is consistent, developmentally appropriate, and aids in the advancement of associate skills. Collaborate with team members, firm leaders, partners, associates, and other administrative departments to ensure successful and relevant programming. Lead a team of professional development professional, providing training, guidance, and opportunities for further development. Monitor and implement current trends and best practices in professional development. Travel to other Mintz offices regularly to assess and promote professional development opportunities. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. JD or advanced degree in a relative field is highly preferred. 7+ or more years of experience in professional development, preferably within a law firm or professional services industry. Prior experience managing staff is required. Demonstrated ability to motivate and develop teams, and proven leadership abilities. Outstanding sense of client service, with demonstrated ability to instill this in others. Possess excellent verbal and written communication skills. Flexibility and openness to ideas and solutions, with a willingness to adapt and innovate in response to evolving needs and challenges. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency. Ability to collaborate and gain the respect, trust, and confidence of the firm’s attorneys and professional staff. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in California, New York, and Washington, DC is $150,000 to $175,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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