Applications Analyst – Boston
Office Boston
Practice Area Information Technology
Date Posted Jul 17, 2025
Application Deadline Jul 17, 2026
The Applications Analyst assists with the maintenance and support of the firm’s software solutions. This role also assists with the research and implementation of new software, and technical solutions. The Applications Analyst reports to the IT Manager – Application Services and provides technical support across the firm on IT related issues. Responsibilities: Claim ownership and resolve issues escalated by the firm’s HelpDesk. This also includes direct requests for assistance from users. Responsible for primary ownership of critical enterprise software systems. Primary ownership translates to monitoring software license compliance, tracking and auditing usage, maintaining documentation on install instructions and fixes. This work also includes testing, upgrading, implementing and deploying the latest versions of software to the firm as well as, best practices in software installation and utilization. Work closely with Desktop Engineering to develop the best methods for deploying and maintaining software. Work closely with Information Security to address software and security vulnerabilities. Provide guidance and support to others in the Information Technology department on how to best support the firm’s users. Work directly with firm leadership to review business requirements, advise, and recommend solutions to business problems. Play a critical role in software implementations and rollouts. Play a major role in the deployment of new desktop configurations to the firm. Act as a liaison between vendors and the firm, and other IT teams. Alter scripts and adjust code to support software configurations. Investigate, evaluate and recommend new technical solutions. Backup ownership of multiple software applications and multi-tiered systems. Participate in a rotating schedule of Application Team members for after-hours support responding to urgent user requests. Provide technical support to the firm and its users to maximize firm productivity. Desktop refreshes. Single Sign On configurations. Relocation of client/server software and databases. Specialized user training. Monitor data synchronizations and data feeds across multiple systems. Own, track, and communicate software maintenance and license costs to management for budgeting purposes. Server retirements and replacements. Assist with the day-to-day efficient operation of the IT department. Assume additional responsibilities as requested. This role requires 60% in-office presence; remote work is permissible 40% of the time. Technical Qualifications: Strong knowledge of Microsoft 365 solutions and services, such as Office Apps, Power BI, MS Teams, Power Platform, SharePoint Online, Flow, and how to use M365 administration consoles to support enterprise users. Strong knowledge of the entire Microsoft front end and back-end technology stack, including network and server administration concepts. General understanding of client/server, and web applications hosted in a Microsoft Windows Server and/or Azure environment. Advanced troubleshooting skills. Strong understanding of PC and Mac desktop technologies. This includes 3rd party technical solutions to enhance out of the box desktop software functionality from Microsoft and Apple. General knowledge of database application environments. Strong knowledge of Active Directory, and LDAP queries. Basic understanding of Azure environment, Azure AD, and other Microsoft cloud services. Strong knowledge of cloud computing concepts. Possess a good understanding of cloud architectures, and the ability to assist users with cloud-hosted software solutions. Some development experience – just enough to understand the workflow and know how to troubleshoot issues. Knowledge of scripting concepts. Examples: Powershell, T-SQL, JavaScript, VBScript, XML, XSL. Familiarity with the necessary configuration steps to implement claims authentication using Azure AD (SSO). Ability to quickly get up to speed and master new applications and software is critical. Strong understanding of Microsoft Group Policy in an enterprise environment. Professional Qualifications: A Bachelor’s degree or equivalent experience required. 5+ years of experience supporting users in a professional services environment is required. Law firm experience preferred. Possess excellent verbal and written communication skills and the ability to influence others in a positive manner. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities. Strong planning, project management, presentation and organizational skills. Strong sense of urgency and a high-energy level. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, working with and presenting data. Proactive mindset, including being resourceful, and paying close attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Associate Director of Public Relations – Boston
Office Boston
Practice Area Marketing
Date Posted Jun 25, 2025
Application Deadline Jun 25, 2026
Mintz is seeking an experienced and agile Associate Director of Public Relations to join our growing Marketing, Brand & Communications team. This leader will help shape and execute the firm’s media strategy, enhance visibility for key practices and leaders, and drive earned media results that align with broader business and brand priorities.
This role will serve as a key day-to-day architect of public relations strategy, partnering with internal stakeholders and leading the firm’s relationship with its PR agency of record. The Associate Director will also oversee a team of communications professionals responsible for PR execution and media content development.
The ideal candidate brings strong editorial judgment, an instinct for what makes news and the ability to translate complex legal work into clear, compelling storylines that break through the noise. Responsibilities: PR Strategy & Execution Develop and implement integrated media strategies that align with firmwide positioning and practice group priorities. Serve as the firm’s primary liaison to its external PR agency, ensuring accountability, strong execution and seamless coordination on media campaigns and announcements. Draft and edit press releases, media statements, executive quotes, talking points and other external messaging with clarity and precision. Media Engagement & Placement Cultivate and manage relationships with legal, business, and industry press. Actively pitch stories to secure high-impact coverage in top-tier and trade media. Monitor media cycles and trending topics to identify timely and strategic opportunities for firm visibility. Provide thoughtful and responsive counsel to firm leaders on media inquiries, interviews, and editorial opportunities. Executive & Practice Visibility Partner with attorneys, practice leaders, and firm leadership to raise their visibility across priority markets and sectors. Support PR components of major firm milestones including lateral hires, case wins, rankings and thought leadership campaigns. Collaborate across marketing, BD and communications functions to ensure consistent and coordinated messaging. Reputation Management & Crisis Comms Assist with sensitive or high-stakes communications in partnership with firm leadership and outside advisors. Support scenario planning, message development and media strategy in the event of reputational risk. Team Leadership & Development Manage, coach, and mentor a team of PR professionals and communications specialists. Set clear goals, expectations, and performance standards in alignment with the department’s evolving strategy. Encourage a collaborative, high-performing and proactive team culture. Measurement & Optimization Track and report on media placements, share of voice, sentiment and campaign outcomes. Analyze performance and partner with the Director to evolve strategies and tactics for stronger reach and impact. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Occasional travel between offices may be required. Qualifications: Bachelor’s degree in Communications, Public Relations, Journalism, English, or a related field preferred. 12–15 years of public relations, media relations, or external communications experience. Law firm or professional services background strongly preferred. Proven success securing earned media in national, regional and industry outlets. Experience managing and partnering with external PR agencies to deliver measurable results. Strong team leadership skills with prior experience managing, coaching and developing direct reports. Exceptional writing, editing and storytelling skills with a sharp eye for detail and tone. Ability to translate complex legal concepts into clear and engaging content. Professionalism, sound judgment and the ability to manage sensitive information with discretion. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency. Facility analyzing, working with and presenting data. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service, with demonstrated ability to instill this in others. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Attorney Development Coordinator – Boston
Office Boston
Practice Area Attorney Development
Date Posted Jul 25, 2025
Application Deadline Jul 25, 2026
The Attorney Development Coordinator will proactively provide daily assistance and administrative support to the Attorney Development team to ensure that the highest level of internal client service is attained. The Coordinator will work collaboratively to provide support to ongoing attorney development functions (including, but not limited to: onboarding, performance evaluations, bar admissions, and trainings), as well as general administrative functions. This position will report to the Manager of Attorney Development and the Senior Manager of Attorney Development. Collaboration with team members is an important component of any role at Mintz. Therefore, the firm encourages working from the office approximately 60% of the time in accordance with the firm’s published guidelines. Responsibilities: Provide general day-to-day administrative support to the Attorney Development team including, but not limited to monitoring department inboxes, processing expense reports, scheduling meetings, coordinating events, and responding to inquiries. Participate in the attorney onboarding process including, but not limited to, drafting orientation schedules, greeting new hires, conducting office tours, operational support, and suggesting enhancements. Provide administrative support for the annual first year associate orientation process in collaboration with other members of the Attorney Development team. Support the associate performance feedback and member elevation processes, including, but not limited to drafting communications, updating relevant lists, preparing materials, and responding to requests. Adeptly navigate our online performance management system to ensure process accuracy, help with maintenance, and provide access for others. Update, carefully maintain and audit documents, department charts, and other data relevant to attorney population. Maintain active bar admission status for lawyers in each of the firm’s jurisdictions by monitoring renewal dates, processing bar registration forms and fees, and staying current with new process requirements. Provide administrative support to the Firm Associates Committee including, but not limited to scheduling meetings, coordinating speakers, processing expenses, taking and maintaining notes, and drafting summaries. Prepare, revise, and format a variety of documents, spreadsheets, presentations, and other materials. Proofread and identify any inconsistencies in all materials. Provide support to employment change processes (i.e., changes to title, section, position, and compensation.) Assist in and attend Attorney Development hosted events for lawyers. Work with Alumni support team to maintain database and share information as needed. Maintain and suggest enhancements to Attorney Development intranet page. Work collaboratively with colleagues within and outside the Attorney Development team. Coordinate work with other departments, such as Legal Recruiting, Operations, Payroll/Benefits, HRIS, Finance, and Office Services to facilitate the highest possible level of service. Gain a strong understanding of Mintz’s capabilities and resources. Communicate with attorneys regarding general firm, human resources, and attorney development questions. Provide quality client service by communicating professionally to internal and external inquiries. Proactively participate in training opportunities to advance skill levels and efficiency in firm software. Elevate the department’s profile in all professional interactions. Maintain own professional development by attending conferences. Travel to other offices, as necessary. (Approximately one or two trips per year.) Assume additional responsibilities and projects as requested. Qualifications: Bachelor’s degree required. 1+ years of administrative experience in a professional service setting preferred. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Show willingness to accept constructive feedback and training. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Billing Specialist – New York, Boston
Office MULTIPLE Office Locations
Practice Area Finance
Date Posted Jul 17, 2025
Application Deadline Jul 17, 2026
The Billing Specialist is responsible for processing client billing in a variety of formats depending upon the needs of the client, printing of pre-bills and/or final bills for attorney’s review, researching and answering billing and/or Finance related questions from attorneys, assistants and clients, as well as inputting and updating invoices in the accounting system. Responsibilities: Understand and comply with individual client billing guidelines. Utilize accounting tools such as 3E and Excel for tracking client specifics. Some invoices will require submission through our E-billing system (E-Hub), or directly into client sites. Process client bills (making/confirming appropriate edits to drafts). Research questionable time/cost entries and pull back up as necessary. Review finalized invoices for quality and accuracy. Ensure monthly billing is completed by firm deadlines. Resolve specific billing issues (fix client bills). Prepare documentation to obtain approval for write offs and write downs, etc. Assume responsibility for managing each attorney’s portfolio of unbilled time/costs, providing status reports to management and attorneys as needed. Conduct regular unbilled and A/R balances maintenance to provide accurate inventory reports. Provide billing/payment histories and conduct research should a question arise. Assist with Finance questions and documentation relating to Trust transactions. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Associate or bachelor’s degree preferred. 5+ years billing experience in a professional services environment. Elite 3E or other relevant billing software experience preferred. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability and logical thought process. Ability to work under pressure, prioritize competing demands and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. Excellent computer skills, including proficiency in Microsoft Office 365 (Word, Outlook, Excel, PowerPoint, etc.). Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in New York is $75,000 to $95,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Business Development Manager – Boston
Office Boston
Practice Area Marketing
Date Posted May 28, 2025
Application Deadline Aug 28, 2026
The Business Development Manager will serve as the primary business development and marketing lead for the firm’s bankruptcy, public finance, real estate, and technology, communications & Media (TechComm) practices. This individual will aggressively drive brand visibility and new business opportunities for the practices and the top revenue generators. Serving as a trusted advisor to practice group leaders, this position provides strategic and tactical business development and client development support to consistently evolve and implement the practice groups’ strategic priorities. Responsibilities: Business Development Work with assigned practices and attorneys to expand existing client relationships and develop new client relationships. Closely monitor industry trends and use these developments to identify and implement go-to-market strategies. Work with individual partners in the practices to craft their individual business plans and assist them throughout the year to achieve success on these goals. Manage the selling process and work closely with partners to initiate and follow-up on sales leads, prospective client meetings, and sales preparation and follow-up. This includes coaching attorneys, responding to RFPs and pitches, tailoring experience and sales messages, prepping and debriefing pitch teams, and managing sales pipelines, among other things. Collaborate with Finance and Marketing Technology teams to use firm data (client financials, pitch activity, etc.) and tech platforms to effectively inform and report on sales and client development activity and actions. Work with practice and division leadership to develop strategic plans for each practice focused on growing revenue and relationships; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy. Manage an RFP/proposal writer for the public finance practice to pursue engagements from existing and prospective clients. Marketing & Profile Raising Work with practice leadership to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, etc. Work with the PR team to drive visibility for attorneys in third party publications. Collaborate with the content and social media team to develop thought leadership campaigns that support each practice’s strategic goals Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others. Work with a Business Development Specialist to oversee experience collection process ensuring that relevant experience appears on the website, in pitches and RFP responses, and other collateral materials. Practice Support Assist with integration efforts for lateral attorneys hired into practices, including strategic client introductions, integration into practice group and complementary service areas, and milestone reporting to management. Assist in budget preparation and work with section management to ensure strategic spending of those funds throughout the year. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 7+ years of work experience in business development in a law firm or professional services environment. Ability to work in a fast-paced environment with competing time sensitive deadlines. Outstanding client service mentality. Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence. Ability to see the big picture and operationalize a plan in order to execute through to completion. Strong analytical abilities when it comes to studying industry and market trends, data analytics, and client financials. Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product. Excellent written, presentation, and verbal communications skills. General knowledge of social media platforms. Demonstrated ability to work in a professional manner with colleagues at all levels of the firm. Strong planning, project management, and organizational skills. Takes a "hands-on" tactical approach. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Ability to travel 10% or more and based on the needs of the position. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Corporate Paralegal – Boston, New York
Office MULTIPLE Office Locations
Practice Area Corporate
Date Posted Jun 27, 2025
Application Deadline Jun 27, 2026
The Corporate Paralegal will provide paralegal support primarily to the corporate attorneys in the Boston or New York office(s) as well as providing support to the Corporate & Securities section across the firm, as needed. Responsibilities: Prepare for and assist with closings and client meetings. Prepare drafts of closing agenda, corporate resolutions, closing certificates, assignments, releases and bills of sale for attorney review. Assemble, catalogue and assist attorneys in analyzing due diligence. Order and assist attorneys in analyzing UCC, Tax Lien, and Litigation Searches. Order Certificates of Good Standing and certified documents and documentation for closings, agreement representations and back-up documentation for legal opinions. Maintain corporate and stock records. Prepare drafts of and file SEC, Blue Sky and UCC filings. Blue Sky research using Vital Law and preparation of summary charts. Prepare drafts of and file entity formation documents for profit and non-profit corporations, limited liability companies, business trusts and limited partnerships including: Certificates of Formation, Certificates of Limited Partnership, Articles/Certificates of Incorporation, By-Laws, Initial Action by Incorporator, Initial Director Action, Stock Subscription Agreements, Stock Certificates, Applications for Employer Identification Number, Foreign Qualifications and related documents. Prepare drafts of and file annual reports. Prepare drafts of and file documents for qualifications, mergers, conversions and dissolutions. Process audit letters. CARTA equity tracking. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 5+ years of corporate paralegal experience preferably in a mid to large law firm environment. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability and logical thought process. Ability to work under pressure, prioritize competing demands and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties, and skills that may be required for this position. The salary range for this position in New York is $100,000 to $125,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package. |
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Desktop Analyst – Los Angeles
Office Los Angeles
Practice Area Information Technology
Date Posted Mar 31, 2025
Application Deadline Aug 20, 2027
The Desktop Analyst delivers primary 2nd and 3rd level support to the user community. Analysts are responsible for the day-to-day desktop systems deployment, maintenance and support. In addition, Analysts will handle assigned project work, research issues, moves and replacement equipment requests. This position works closely with the Helpdesk and other Information Technology groups to ensure timely and reliable service.
*Work schedule will be 8:30am – 4:30pm
Responsibilities:
Install, configure and troubleshoot desktop and laptop hardware, peripherals, operating system and firm business software.
Troubleshoot client-side network connectivity issues both hardware (NIC/cabling) and software (application connectivity to servers/Internet).
Configure and troubleshoot both HP network class and local printers.
Perform interoffice computer equipment moves and new employee setups.
Troubleshoot remote access issues both software and hardware.
Setup and troubleshoot various Smartphone devices.
Research and resolve software/hardware errors through OEM, vendors and technical literature while routing other issues to appropriate staff when applicable.
Monitor Desktop ticket queue and respond promptly to tickets keeping the user informed of status and resolutions while maintaining the firm’s service level agreement.
Clearly document each case in the ticket management software, annotate all updates and properly document a final resolution.
Perform audio-visual setups including video conferencing, LCD projectors, laptops and live web cast configurations to ensure meetings launch/start successfully by working closely with the AV and local Conference Service teams.
Maintain and document inventory and supply needs including monitors, keyboards, mice and other peripherals.
Coordinate with Operation group on all equipment moves, relocations and setups.
Assume additional responsibilities as requested.
This role requires regular (100%) in office presence.
Qualifications:
Bachelor’s degree preferred.
5+ years of desktop experience in a professional services environment; Law Firm experience preferred.
Excellent computer skills, including proficiency in using Windows 11, Active Directory, O365, iManage, Intune Company Portal, Microsoft Authenticator, System Center Endpoint Protection, Citrix, VPN. Hardware includes desktops, laptops, Smartphones, HP printers and scanners.
Ability to quickly get up to speed and master new applications and software is critical.
Exceptional hardware and software problem-solving and analytical abilities.
Demonstrated proficiency with rollouts, migrations and upgrades are required.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Individuals should possess or consider pursuing MTA/MCSA certification and specialized computer training.
Flexibility to work overtime when necessary.
The salary range for this position in Los Angeles is $85,000 to $95,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Director of Marketing, Brand & Communications – Boston
Office Boston
Practice Area Marketing
Date Posted Jun 25, 2025
Application Deadline Jun 25, 2026
Mintz is seeking an experienced, strategic and hands-on Director of Marketing, Brand & Communications to lead a newly integrated team responsible for firmwide PR, media relations, internal communications, brand strategy, content marketing, creative services, and executive visibility. This leader will elevate our brand positioning, ensure consistency across all platforms and campaigns, and build narratives that differentiate the firm and its leaders in a crowded market.
This role sits at the intersection of strategy, creativity and influence. It’s ideal for a seasoned professional who can drive integrated communications strategy while building trust and credibility across a complex organization. The ideal candidate brings at least 15 years of experience, preferably within professional services, and thrives in a fast-moving, collaborative environment. Responsibilities: Strategic Leadership & Team Oversight Provide leadership and direction for the firm’s integrated communications function, including PR, internal comms, branding, content marketing, and creative. Oversee a growing team of senior communications professionals and help shape structure and resourcing as needs evolve. Set clear objectives, success metrics, and workflows that support firmwide priorities and strengthen the Mintz brand. Brand Positioning & Storytelling Own and evolve the firm’s narrative, ensuring consistency in voice, tone and message across all internal and external channels. Develop and deliver bold, differentiated campaigns that spotlight Mintz’s legal talent, market focus, client service and innovation. Work closely with senior leadership to expand visibility through earned media, speaking opportunities, awards and thought leadership. Media Relations & Public Relations Drive media strategy and execution across local, national and industry-specific outlets. Cultivate relationships with key journalists, editors and influencers to amplify firm messaging. Lead rapid-response communications and reputational risk management in sensitive or time-sensitive situations. Internal Communications & Engagement Lead internal communications strategy and execution to inform, align and engage employees across offices and levels. Partner with internal teams including HR, Recruiting, Operations, Finance and IT to develop integrated messaging around firm initiatives, policy changes and organizational priorities. Ensure leadership communications are clear, timely and consistent with firm values and tone. Creative & Content Strategy Ensure all brand touchpoints - from web and social to events and campaigns - are visually cohesive, client-focused and high-impact. Oversee development of marketing collateral and content aligned to practice area goals and business development initiatives. Guide tone and content standards to ensure quality and brand alignment firmwide. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Occasional travel between offices may be required. Qualifications: Bachelor’s degree required; advanced degree in a related field a plus. 15+ years of experience in marketing, communications, PR, or brand strategy. Experience in professional services, law firms or agencies strongly preferred. Demonstrated success leading and scaling teams in a complex, matrixed organization. Deep experience across media relations, internal communications, executive visibility, brand positioning and campaign strategy. Outstanding writing, storytelling and editing capabilities. A collaborative leader with strong EQ, sound judgment and the ability to influence across all levels of an organization. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency. Facility analyzing, working with and presenting data. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service, with demonstrated ability to instill this in others. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Foreign Filing Paralegal Manager – Boston, New York, Washington D.C., San Diego, San Francisco
Office MULTIPLE Office Locations
Practice Area Intellectual Property
Date Posted Jul 24, 2025
Application Deadline Jul 24, 2026
The Foreign Filing Paralegal Manager will lead the foreign filing paralegal. This role is key in ensuring smooth operations across international patent filings, delivering exceptional client service, and cultivating team excellence through thoughtful supervision, training, and workflow coordination. The Manager will collaborate closely with attorneys, clients, and administrative staff and will report directly to the IP Operations Manager. Responsibilities: Supervise and support foreign paralegals in the preparation and filing of foreign and PCT applications. Facilitate communication and coordination with international patent offices, attorneys, and clients. Direct team workflow, assign cases in collaboration with firm leadership, and ensure timely completion of tasks. Track billable and non-billable hours for the foreign paralegal team, manage leave schedules, and maintain balanced coverage. Deliver targeted training, mentorship, and ongoing professional development for team members. Support the onboarding of new team members and reinforce best practices across the group. Assist in the performance review process and provide feedback in collaboration with HR and firm leadership. Develop and maintain a comprehensive Foreign Filing Paralegal Handbook to formalize standards and procedures. Provide backup support to the foreign paralegal team when needed. Take on additional leadership tasks as assigned. Co-chair Paralegal Best Practices Committee with other paralegal/assistant managers. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required or equivalent work experience. Minimum of 8 years’ experience in foreign patent filing within a law firm environment. Demonstrated supervisory experience and proven team leadership. In-depth knowledge of global patent laws, procedures, and regulatory requirements. Excellent communication and interpersonal skills. Strong organizational and prioritization abilities; detail-oriented and proactive. Skilled in problem-solving and independent decision-making. Ability to manage multiple deadlines and adapt to shifting priorities. Collaborative mindset with professionalism across all levels of the firm. High standards of client service and team support. Technologically adept; proficiency in MS Word, Outlook, Excel, PowerPoint; comfortable learning new applications. Integrity, discretion, and a commitment to quality. Flexibility to work extended hours as needed. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities. Strong planning, project management, and organizational skills. Strong sense of urgency. Facilitate analysis, working with and presenting data. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service, with demonstrated ability to instill this in others. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. The ability to quickly get up to speed and master new applications and software is critical. Prior experience managing staff is required. Demonstrated ability to motivate and develop teams. Proven leadership and management abilities. Demonstrated experience in employee relations, performance improvement, and separations. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in Washington D.C., New York, San Diego, and San Francisco is $135,000 to $145,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Health Paralegal – New York, Washington D.C.
Office Washington DC
Practice Area Health
Date Posted Jun 17, 2025
Application Deadline Jun 16, 2026
We are seeking a detail-oriented, highly motivated Legal Assistant to join our Health Law – Payers, Plans, and PBM team. This individual will support legal professionals in drafting, reviewing, proofreading, and managing high-volume contracting documents for premier health plan clients. The ideal candidate will possess exceptional attention to detail, the ability to balance multiple high-priority deadlines, and a commitment to delivering polished, accurate work in a fast-paced environment. Responsibilities: Assist in the preparation, editing, and proofreading of complex contracts, amendments, and supporting documentation, ensuring grammatical accuracy and adherence to internal style guidelines. Conduct quality assurance reviews to catch formatting inconsistencies, typographical errors, and content deviations from established standards. Organize and maintain document templates and style guides for contracting deliverables. Track multiple contract workflows and maintain accurate records of drafting, review, and approval status. Coordinate with internal stakeholders to align on timelines, revisions, and delivery requirements. Maintain compliance and confidentiality requirements and document retention policies. Support ad hoc administrative, organizational, and legal research tasks as needed by the team. Work occasional overtime, especially during contracting cycles, to meet client deadlines. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. Paralegal certificate from an ABA-accredited program preferred. Minimum 3 years of paralegal or legal administrative experience, preferably in healthcare, PBM, or health plan environments. Experience supporting contract-heavy legal teams or operations strongly preferred. Advanced comfort with Adobe Acrobat Pro for PDF manipulation and redlining. Familiarity with document comparison tools and content management systems is a plus. Strong command of basic grammar, sentence structure, and business writing conventions. Ability to internalize and apply complex formatting and stylistics conventions consistently. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. The salary range for this position in New York and Washington, DC is $70,000 to $80,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. This job description is a generaldescription of the types of responsibilities that are required of an individualin this job. It is not intended to be a complete list of theresponsibilities, duties and skills that may be required for this job. |
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Information Governance Manager (Matter Mobility) – Boston
Office Boston
Practice Area Information Governance
Date Posted Apr 29, 2025
Application Deadline Aug 20, 2027
The Matter Mobility Information Governance Manager (“Matter Mobility Manager”) is responsible for managing the Firm's Matter Mobility Program in compliance with all firm policies. This role involves managing a team who handle various aspects of Matter Mobility, including client file transfers into and out of the firm, return of client files, destruction orders, legal holds, and general data management related to attorney arrivals and departures. The Matter Mobility Manager will drive continuous process improvements, maintain thorough documentation around core Matter Mobility processes, and collaborate with multiple departments to ensure operational excellence. The Matter Mobility Manager must be capable of stepping into daily operations, when needed, and should have a proactive approach to understanding and optimizing processes and workflows. This position works closely with practice group managers, attorneys, leadership, and administrative departments, including, but not limited to, Information Governance, IT, Infosec, Privacy, and Intake teams. The Matter Mobility Manager reports to the Director of Information Governance.
Responsibilities:
Lead a team of professionals to administer and fully operationalize Matter Mobility operations, including management of client records onboarding and offboarding processes, return to client initiatives, legal hold operations, destruction orders, and attorney arrival and departure data management.
Manage the day-to-day work of direct reports by efficiently planning tasks, fostering a collaborative team environment, overseeing performance management, and resolving conflicts. This involves setting clear objectives, providing regular feedback, encouraging teamwork, and addressing issues promptly to ensure smooth operations and team cohesion.
Design, implement, and continuously improve the technology systems capabilities related to Matter Mobility operations. Identify and leverage technology to support Matter Mobility objectives.
Ensure compliance with IG processes and solutions for secure handling of sensitive, confidential, privileged, financial, and proprietary information.
Review and enhance the firm’s legal hold strategies. Administer legal holds, as directed.
Conduct document reviews, as necessary.
Maintain quality control metrics and measure against goals.
Conduct periodic audits and compliance with Matter Mobility processes and systems.
Travel to office locations to provide oversight and training on Matter Mobility procedures and best practices, when necessary.
Utilize critical thinking skills to analyze complex concepts and employ a broad range of tools, methodologies, and techniques to generate new ideas and solve issues associated with further operationalizing the Firm’s Matter Mobility Program.
Collaborate with IT Department and third-party consultants, when necessary, to support the Matter Mobility Program’s technology goals and objectives, including substantial data analysis, data remediation, process automation, integrations, defining requirements and configurations, testing, and developing additional technology solutions, where appropriate.
Report to management and senior leadership on matter mobility issues, risks, and the effectiveness of the firm’s Matter Mobility Program.
Assume additional responsibilities, as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Four-year college degree or equivalent combination of education and work experience.
Professional certification in Information Governance preferred.
Minimum 5 years’ experience in Information Governance, Privacy, and/or Records Management, preferably in a legal setting or professional services environment.
Experience in the development and implementation of a matter mobility program in a law firm preferred.
Proficiency in Relativity, iManage document management system, and import/export tools preferred.
Proven ability to develop and implement policies and procedures.
Excellent planning, organizational and project management skills.
Strong analytical and problem-solving abilities.
Exceptional attention to detail and accuracy.
Effective oral, written, and interpersonal communication skills with internal and external stakeholders.
Ability to work independently and collaboratively with cross-functional teams.
Ability to prioritize, execute, and problem solve in a fast-paced environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Ability to physically manipulate documents and occasionally lift up to 40 pounds is necessary.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Prior experience with Relativity and document management systems; iManage preferred. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Intellectual Property Paralegal Manager – U.S. Prosecution – Boston, New York, Washington D.C., San Diego, San Francisco
Office MULTIPLE Office Locations
Practice Area
Date Posted Jul 24, 2025
Application Deadline Jul 24, 2026
We are seeking an experienced and highly organized Intellectual Property (IP) Paralegal Manager to lead our U.S. Patent Prosecution Paralegal Team. This individual will oversee day-to-day paralegal operations, manage team performance, and help drive process improvement and consistency across our IP prosecution practice. The ideal candidate will bring deep expertise in U.S. patent prosecution, outstanding leadership skills, and a strong background in law firm operations. Responsibilities: Lead and manage a team of U.S. patent prosecution paralegals, including oversight of work assignments, workload balancing, performance management, and professional development. Serve as the subject matter expert and escalation point for complex prosecution tasks and procedural issues. Partner with attorneys, docketing, and legal support departments to ensure timely and accurate prosecution support. Develop, document, and implement best practices and workflows to promote efficiency, consistency, and compliance. Assist with recruitment, onboarding, and training of new paralegal staff. Evaluate individual and team performance and provide ongoing coaching and feedback. Monitor deadlines, workload, and quality control in collaboration with the docketing and legal operations teams. Proactively identify opportunities for operational improvements and contribute to firm-wide IP initiatives. Assume additional responsibilities as requested. This role requires 60% in-office presence; remote work is permissible 40% of the time. Qualifications: Minimum of 8 years of experience in U.S. patent prosecution, with at least 3 years in a leadership or supervisory role. Prior law firm experience strongly preferred. In-depth understanding of USPTO procedures, rules, and electronic filing systems. Demonstrated ability to lead and develop high-performing teams. Exceptional organizational, interpersonal, and communication skills. Proficiency with IP docketing systems and legal technology platforms. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities. Strong planning, project management, and organizational skills. Strong sense of urgency. Facilitate analysis, working with and presenting data. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving.Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service, with demonstrated ability to instill this in others. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. The ability to quickly get up to speed and master new applications and software is critical. Prior experience managing staff is required. Demonstrated ability to motivate and develop teams. Proven leadership and management abilities. Demonstrated experience in employee relations, performance improvement, and separations. Preferred Qualifications: Bachelor's degree and/or paralegal certificate from an ABA-approved program. Experience in global IP operations or managing international workflows is a plus. Change management or legal operations background is beneficial. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in Washington D.C., New York, San Diego, and San Francisco is $135,000 to $145,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package. Privacy Notice for California Applicants |
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IP Litigation Paralegal – Boston, New York
Office MULTIPLE Office Locations
Practice Area Intellectual Property
Date Posted Feb 03, 2025
Application Deadline Aug 13, 2027
The Senior Intellectual Property (IP) Litigation Paralegal will support the IP Litigation attorneys within the IP Section. The Senior IP Litigation Paralegal will act as lead paralegal on large, complex cases and be responsible for providing case management, document production and review, legal research, trial preparation and other substantive duties with an emphasis on U.S. International Trade Commission (ITC) and section 337 matters.
Responsibilities:
Handle complex case management for ITC and federal district court litigation including discovery, research, Markman hearings and trial preparation and attendance.
Manage paper and electronic discovery process and support attorneys in all phases of discovery and trial preparation, including coordination of electronic and paper discovery, depositions, transcripts and trial support.
Create, organize and maintain databases, privilege logs and files containing discovery documents, physical evidence, summaries, deposition transcripts etc.
Manage documents and war rooms and work with attorneys to coordinate large-scale document productions and reviews.
Research all case documents, materials, rule and court procedure and prior testimony and publications of opposing experts; analyze, summarize and compile timelines and reports regarding findings.
Obtain all necessary information and materials from vendors, clients and government agencies such as the USPTO, PAIR, and USITC-EDIs etc.
Oversee and coordinate logistics for depositions.
Assist with and prepare for meetings with clients, witnesses, experts and outside counsel.
Coordinate the preparation and filing of briefs and legal documents: draft routine filings; perform legal cite-checking, blue booking and shepardizing; compile appendices and exhibits; prepare and submit electronic court filings.
Manage all trial preparation and support activity: manage trial exhibits; prepare trial notebooks; maintain expert binders; war room set up; communicate with experts and fact witnesses etc.
Manage post trial matters.
Monitor rule and other changes in the federal and state courts and the ITC and USPTO and other administrative forums where the firm practices.
Remain current in technology developments in the legal industry.
Mentor and train junior paralegals.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
7+ years of litigation experience; Patent and ITC litigation experience preferred.
Strong expertise in all stages of litigation process.
Knowledge of USPTO and ITC practices and procedures.
Knowledge of document management and review software, including DeskSite, Relativity, West Case Notebook, and TrialDirector.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime and travel when necessary.
The salary range for this position in New York is $125,000 - $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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IT Learning and User Experience Specialist – San Diego, Los Angeles
Office MULTIPLE Office Locations
Practice Area Information Technology
Date Posted May 13, 2025
Application Deadline Aug 13, 2027
The IT Learning and User Experience Specialist delivers on two critical user support functions: 1. the delivery of technical training and 2. the end-user experience as it relates to the firm’s technology portfolio. This position reports to the IT Manager – User Experience.
Position can be located in San Diego or Los Angeles.
Responsibilities:
Create, curate and deliver training on the firm’s systems and software applications, both current and planned, in a manner that is easy to understand and retain by a non-technical audience.
Serve as a liaison between the IT department and user community in order to understand the end-user business practices and technical requirements and communicate those items to appropriate IT staff for evaluation and action.
Technical Training
Conduct new hire training for each of the firm’s offices. Make recommendations for improving new hire sessions to be discussed with and adopted by the team.
Maintain a positive outlook towards firm systems, policies, applications and all technology platforms when delivering training to instill a sense of confidence and security in those attending the session.
Ensure that best practices and procedures are successfully communicated to new and existing employees.
Follow team procedures as they relate to training outlines and delivery, documentation standards, end-user engagement and new hire follow up and all other processes as defined by the team.
Develop, design, and deliver training sessions, presentations, and eLearning videos for new technology initiatives.
Monitor effectiveness of various training efforts, including classroom training, printed and on-line reference materials and user support resources and recommend adjustments as needed.
Coordinate and conduct just-in-time training when requested by end users.
Customize classes for departments and individuals as requested.
Be the subject matter expert in the Microsoft Office Suite, Learning Management Systems, iManage and other legal systems and applications. Have an awareness and basic understanding of department and practice specific applications.
Conduct train-the-trainer and collaboration sessions with the team for new training offerings, adhering to team guidelines for curriculum, content and documentation.
Create user-facing articles for the firm; modify vendor provided material as needed. Periodically review and revise existing articles to verify process and content are still valid.
User Experience
Advocate for the end-user community by participating in each project phase (planning, design, testing, training, and support readiness) of firmwide technology initiatives. Pilot new technologies and recommend improvements prior to implementation. Evaluate the technology and recommend processes and workflows as they relate to the users.
Review, develop and articulate requirements through a variety of information gathering methods such as, user interviews and system testing.
Participate in the formation and execution of user experience methodologies including focus groups, customer interviews, journey mapping, user research and other customer engagement techniques at the direction of the IT Manager – User Experience.
Recommend and define the change management approach appropriate for the end users when preparing for an upgrade to technologies and/or IT processes impacting end users. Change management includes but is not limited to communications, training, help desk and IT production support readiness and user-facing articles.
Develop user adoption strategies for both current and planned technologies.
Effective in working with technical teams to communicate end-user experiences regarding systems and applications with the intent to resolve issues and recommend improvements.
Establish trust and develop a rapport with end users to foster a relationship of understanding, collaboration and inclusion between IT and the user community at large.
Other
Partner with HelpDesk on IT initiatives by providing knowledge relevant to the production support of the technology.
Assist with HelpDesk support when requested by acting as escalated support for firm applications and systems.
Approximately 10% travel can be expected.
Assume additional responsibilities as requested.
This role requires 60% in-office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
4+ years of applications training experience in a professional services environment. Law firm experience highly recommended.
Strong customer service orientation; interpersonal and soft skills a must.
Excels in active listening with the intent to understand.
Excellent presentation skills and a professional presence. Confidence in delivering technical content to an audience of varied skill levels and job titles.
Solid knowledge and experience with Windows operating systems and the Microsoft Office Suite. Solid knowledge of iManage and legal applications a plus.
Ability to engage effectively with diverse personalities. Work across legal and technical teams, geographies and user personas with understanding and efficiency.
Ability to learn new applications quickly.
Ability to develop advisory relationships with employees of the firm by demonstrating excellent oral and written communication skills and fundamental analytical skills.
Demonstrated ability to design, develop and implement training programs, delivery methods and measurement tools to support the technology needs of our employees.
Must have a proactive, professional and positive style and the ability to work with and collaborate with colleagues at all levels.
Must be a self-starter and able to work efficiently and effectively.
Proven ability to prioritize and execute tasks.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Ability to work independently and as part of a team.
Flexibility to work overtime when necessary.
The salary range for this position in California is $100,000 to $115,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Knowledge Management and Innovation Attorney, HealthCare – Boston, Washington D.C.
Office MULTIPLE Office Locations
Practice Area Health
Date Posted Jun 25, 2025
Application Deadline Jun 25, 2026
The Health Care Knowledge Management & Innovation (KM&I) Attorney will support Mintz’s Health Law practice by improving how knowledge, tools, and processes are developed, shared, and used to deliver high-quality legal services efficiently. The role works closely with Health Law attorneys, practice leadership, and the firm’s Innovation Office to identify and implement practical, scalable solutions. It is also part of the firm’s growing KM&I function and will collaborate with KM&I attorneys in other practice areas to ensure alignment on tools, processes, and knowledge-sharing practices. Key responsibilities include managing Health Law forms, templates, and knowledge resources; supporting the evaluation and rollout of new technologies; streamlining workflows; and improving access to legal and regulatory content. The role may also assist with select research and content development projects in collaboration with attorneys, BD, and marketing. This is a full-time position with a mix of billable and non-billable activity. The role requires 60% in-office presence in Washington, D.C., New York, or Boston, with 40% remote flexibility. This role will report to the Head of AI & Innovation. Responsibilities: Collaborate with Health Law attorneys to identify and prioritize knowledge needs, including forms, checklists, and reference materials. Develop and manage processes for drafting, reviewing, updating, and communicating changes to practice resources in collaboration with Health Law attorneys. Maintain organized repositories of knowledge assets, including precedents, practice guides, regulatory surveys, and internal research as well as effective means of communicating the availability, latest updates on, and location of these practice resources. Lead the evaluation and implementation of legal technologies (e.g., document automation, AI, analytics) in collaboration with the Innovation Office and practice leadership. Improve legal workflows through process mapping, technology integration, and best practices in matter management and operations. Promote adoption of tools and resources through training and the identification of training needs and opportunities, internal updates, and collaboration with Professional Development, BD, and Marketing. Serve as subject matter expert for best practices and new technologies related to the automation of both the transactional and other aspects of the Health Law practice and apply that information to best serve clients. Support regulatory research efforts and assist with client-facing content such as alerts and multi-state comparison materials including 50-state survey-related documents. Contribute to firmwide KM&I initiatives, including cross-practice alignment, tool evaluation, and scalable process design. Identify opportunities for billable client work in conjunction with Health Law practice management as the role matures. Facilitate HealthLaw thought leadership by assisting with occasional research and drafting of client alerts and advisories. Qualifications: J.D. degree required. 3+ years’ experience in a large law firm working in a health care practice setting, ideally including a focus in managed care/pharmaceutical supply chain issues and/or transactional and/or federal investigatory work. Experience researching and analyzing state laws related to health care regulatory issues preferred. Excellent computer skills, including proficiency in legal software and applications such as iManage and document automation platforms. Ability to quickly get up to speed and master new applications and software is critical. Experience leading technology evaluation and integration within a law firm and familiarity with tools such as iManage, Foundation, Kira, Lexis Create, or comparable platforms preferred. Strong written and oral communication skills with the ability to positively influence others. Must be highly responsive, organized, and have strong project management skills, including the successful execution of plans, provision of relevant status updates to stakeholders, and delivery of results. Excellent interpersonal skills and the ability to gain the respect, trust, and confidence of the Firm’s attorneys and administrative staff. Deep personal commitment to integrity and the highest standard of ethics related to working with highly confidential information. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities. Ability to facilitate teamwork and identify opportunities to develop new processes and infrastructure. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service with demonstrated ability to instill this in others. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
The salary range for this position in Washington, D.C. is $225,000 to $250,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Legal Recruiting Specialist – New York, Boston
Office MULTIPLE Office Locations
Practice Area Legal Recruiting
Date Posted Jun 23, 2025
Application Deadline Jun 23, 2026
The Legal Recruiting Specialist will work under the supervision of the Legal Recruiting Manager (Lateral Associate) to support firmwide associate, off partnership-track attorney, and non-attorney technical recruiting. The position is part of the firm’s Legal Recruiting Department and therefore will also be involved in firmwide legal recruiting activities and initiatives to support attorneys throughout the firm. Responsibilities: Oversee and execute all stages of the recruiting process from the time a hiring need is identified to successful hire, focusing on experienced lateral attorneys in both associate and off partnership-track positions, as well as non-attorney technical positions such as patent agents and technical advisors. Oversee hiring of entry level attorneys including 3Ls, recent graduates, co-ops, as a supplement to hires made through the summer associate program. Creatively source candidates using a variety of methods including search firms, internal referrals and leads, and online research of targets and prospects. Establish and cultivate relationships with search firms in all geographies. Communicate with search firms about strategic hiring needs and follow up in a timely manner about candidates under consideration. Proactively correspond with key stakeholders about search status, candidate status and feedback. Engage in creative problem solving, guide the recruitment process, and make recommendations about candidate selection. Screen resumes and introductory materials, and present candidates to hiring members. Oversee logistical elements of recruiting process, including scheduling interviews, coordinating candidate travel, preparing interviewer and interviewee information packages, collecting interview feedback, as executed by Legal Recruiting Coordinators and Co-ops. Initiate background checks, conduct reference calls, collect conflicts information and perform other due diligence through to completion. Maintain accurate and complete candidate files and ensure that reports and statistics are regularly updated following all departmental protocols using our recruiting database and document management system. Work with section management to support proactive candidate outreach and targeted searches; track and manage opportunistic candidates. Provide regular updates and reports across department and to office managing members, section managers, division heads and other members involved in the recruiting process. Ensure valid, signed fee agreements are in place with search firms, monitor expiration dates, oversee regular renewal of agreements and flag any potential adherence issues. Draft candidate correspondence, response letters, engagement letters, welcome notices, firm announcements, fee agreements and other communications. Assist in the anticipated expansion of law student recruiting to include other law schools and organizations, as well as hosting summer associate programs in other Mintz office locations. Mentor and train Legal Recruiting Coordinators and Co-ops in accordance with strategic goals. Represent the firm through positive and professional interactions with internal and external clients including staff, attorneys, firm leadership, candidates, search firms, professional organizations and other entities. Conduct research and monitor market trends in legal recruitment to make informed recommendations and enhance internal practices to remain competitive in the market. Contribute to maintenance of associate-focused marketing materials, recruiting support materials, and interviewer trainings (such as Interview Preparation Materials, Anti-bias Interview Trainings, and Info Sheets). Act as subject-matter expert for viRecruit, helping to train team members, develop reporting and best practices, and liaising with vendor, as needed. Work collaboratively with department team members to support other functional areas, special projects and general administration items. Engage in local and national recruiting organizations to support the enhancement of our profession and to represent the firm positively in the legal community. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. At least three years of recruiting experience required; lateral associate recruiting experience in the legal industry preferred. Possess excellent written and verbal communication skills. Ability to balance and prioritize competing priorities and responsibilities, exercise extreme attention-to-detail and work effectively in team settings. Strong organization/administrative skills and the ability to execute through to completion. Creative problem-solving skills, reasoning ability and logical thought process. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Provide exemplary customer service and handle confidential matters with discretion. Enthusiastic, proactive and positive attitude and a high level of integrity and honesty. Self-motivated to produce quality work. Proficiency in Microsoft Word, Excel and PowerPoint and the ability to master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in New York is $75,000 to $95,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package. |
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Litigation Paralegal – Boston
Office Boston
Practice Area Litigation
Date Posted Jun 11, 2025
Application Deadline Jun 26, 2026
The Litigation Paralegal will provide paralegal support to the insurance litigation attorneys in the Boston and New York offices. Responsibilities: Support attorneys throughout all phases of litigation including: initiating suit; discovery (including eDiscovery); preparing court submissions; trial; and post-trial and appellate procedures. Assist attorneys in preparation for hearings and depositions, document review, drafting pleadings/discovery documents, and preparing declarations and supporting exhibits for filings and e-filings. Manage documents and war rooms, both electronic and physical, and work with attorneys to coordinate large-scale document collections, reviews, and productions. Review and track high number of dockets and news articles. Conduct research, particularly with regards to corporate entity history. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 3+ years of litigation experience; insurance experience preferred (either in a law firm or in-house at an insurance company Able to handle a high volume of sensitive, confidential information. Experience with state and federal litigation. Federal, state, and administrative trial experience through verdict as well as experience with mediation and arbitration preferred. Familiarity with and parsing of insurance policies, forms and language. Knowledge of document management and review software, including iManage, Relativity, TextMap, inTapp, PACER and CourtAlert. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem solving skills, reasoning ability and logical thought process. Ability to work under pressure, prioritize competing demands and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position. |
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Manager of Professional Staff Training and Development – Boston
Office Boston
Practice Area Human Resources
Date Posted Jul 18, 2025
Application Deadline Jul 18, 2026
The Manager of Professional Staff Training and Development is responsible for identifying and assessing training needs, creating tailored training plans, and implementing various training methods to drive employee growth and support a high-performance culture. This position monitors training program effectiveness, manages a budget, and stays updated on training trends. The ideal candidate has a passion for helping employees grow and a demonstrated ability to align training initiatives with business goals. This position is part of our Human Resources Department and will report to the Director of Human Resources. Responsibilities: Collaborates with the Director of Human Resources to develop and drive the training strategy for the firm’s professional staff. Identifies and assesses current and future training needs through consultation with the Director of HR, HR Business Partners (HRBPs), and professional staff managers. Prepare comprehensive and strategic training plans based firm goals. Evaluate external trainers and training tools and make recommendations to support objectives. Develop, implement and embed training programs throughout the firm’s administrative functions, beginning with onboarding new hires, soft skills training, compliance, and leadership skills development. Design engaging learning content using a mix of classroom, virtual, and self-directed methods. Evaluate training effectiveness using metrics such as post-training assessments, employee feedback, and overall improvement in employee performance. Set and manage the annual training budget, resources, and vendor relationships. Lead and mentor a Training Specialist. Stay current on learning and development trends, tools, and best practices. Evaluate and leverage AI tools that will help drive initiatives. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 7+ years of experience in professional services or corporate training or learning and development, with at least 2 years in a leadership or managerial role. Experience with Learning Management Systems (LMS) and LinkedIn Learning or other online training platforms. Excellent communication, presentation, and facilitation skills. Ability to manage multiple priorities and stakeholders in a fast-paced environment. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency. Facility analyzing, working with and presenting data. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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ML Strategies Internship (Paid - Fall Semester 2025) – Washington, DC
Office Washington DC
Practice Area ML Strategies
Date Posted Jul 10, 2025
Application Deadline Aug 18, 2025
ML Strategies is seeking a part-time, paid intern for Fall Semester 2025. Interns at ML Strategies receive a wide range of responsibilities in assisting ML Strategies professionals with client work and new client development. Duties may include monitoring Congressional hearings, conducting research on issues of importance to clients, drafting memos and press releases for clients and Congressional staff, and, on occasion, attending briefings and meetings with ML Strategies professionals. This internship is ideal for students who are seeking a DC based internship for Fall Semester 2025 and are considering majors and careers in government, public policy, politics, or law. Issue areas include: health care, energy and environment, commerce & trade, telecommunications, and project/business development. Legislative and/or Executive Branch internship experience is preferred but not required. Interns are asked to work between 15 to 21 hours per week. Ideal availability is Tuesday, Wednesday, and/or Thursday.
Applications should include:
Cover Letter, Resume and Writing Sample should be 5 pages or less.
*Cover letters should indicate days of the week and hours available and any policy subject area(s) of particular interest/expertise.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Practice Coordinator (Corporate and Immigration) – Boston
Office Boston
Practice Area Practice Group Management
Date Posted Jul 24, 2025
Application Deadline Jul 24, 2026
The Practice Coordinator (“PC”) will play an important role as part of the Practice Management team embedded in Corporate Section and Immigration Section (and known collectively as the “Division”). The PC will assist the Senior Practice Managers (“SPMs”) and Practice Specialist (“PS”) operating in the Division with all aspects of managing their respective practice groups, including coordinating a full range of practice development and staffing activities, budget monitoring, and other business and administrative support critical to the daily operation and long-term growth of the practice groups. Working within the various practice groups and reporting to the SPMs, the PC will collaborate with other administrative departments at the Firm to ensure the successful implementation of various Section, Division, and Firm objectives. Responsibilities: Collect, maintain, and analyze practice group information for various purposes, including staffing and evaluations, and assist with the creation and implementation of new tracking tools and processes as needed. Prepare and distribute weekly reports summarizing workload, financial performance, and operational metrics for key stakeholders. Assist with organizing Section and practice group meetings, retreats, and events. Work with SPMs and PS to monitor practice group budgets, practice data, and other financial metrics, including reviewing and approving certain vendor invoices. Assist with updating and maintaining Section intranet sites, including simple coding to independently update intranet sites. Contribute to the integration of interns, project analysts, and other rotational support teams and resources. Schedule trainings and meetings as part of attorney or paraprofessional onboarding as needed. Assist SPMs with the monitoring and augmenting of section specific training. Assist with HR functions such as the annual performance review process, including collecting feedback and monitoring of billable and non-billable time. Act as liaison to, and collaborate with, other practice groups and administrative departments regarding practice support needs, as directed by SPMs. Assist SPMs as they monitor associate development to ensure progression in desired practice areas and participation in various training opportunities. Procedurally oversee the collection of weekly associate workload reports, which may include learning software programs such as ViDesktop. Assume additional responsibilities as needed. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 1+ years of administrative experience in a professional service setting preferred. Excellent written and verbal communication skills. Excellent organizational, administrative and time management skills with the ability to manage competing priorities and deadlines across multiple workstreams. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Demonstrates the ability to professionally interact and collaborate with colleagues and internal stakeholders at all levels. Demonstrates a willingness to accept constructive feedback and training. Ability to work independently and as part of a team. Outstanding sense of client service, in supporting team members and stakeholders across the firm; consistently demonstrating professionalism, follow-through, and a solutions-oriented mindset. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Self-motivated to produce quality work. High level of integrity and honesty. Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. Ability to quickly get up to speed and master new applications and software. Proficiency in Excel, including comfort with formulas, budget tracking, and data manipulation Flexibility to work overtime and travel to other offices as necessary. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. Ability to quickly get up to speed and master new applications and software. Proficiency in Excel, including comfort with formulas, budget tracking, and data manipulation. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. The ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Practice Coordinator (Intellectual Property) – Boston
Office Boston
Practice Area Intellectual Property
Date Posted Jun 11, 2025
Application Deadline Jun 17, 2026
The Practice Coordinator (PC) hired for this position will play an important role as part of the Practice Management Team embedded in various practice areas. The PC will assist the Practice Managers (PMs) in all aspects of managing their respective groups, including coordinating a full range of practice development and staffing activities, budget monitoring, and other business and administrative support critical to the daily operation and long-term growth of the practice areas. Working within the various practice groups and reporting to the PMs, the PC will collaborate with other administrative departments at the firm to ensure successful implementation of various section objectives. Responsibilities: Collect, maintain, and analyze practice group data for various purposes, including staffing and evaluations, and assist with the creation and implementation of new tracking tools and processes as needed. Work with PMs in monitoring practice group budgets, practice data, and other financial metrics. Assist with updating and maintaining practice group intranet sites and coordinate with Business Development team as appropriate. Assist with the coordination of practice group meetings and other internal practice group events, including working with catering and office services as appropriate. Work with PMs and Section Management to develop presentations on various topics for internal audiences. Contribute to the integration of lateral, first year, and summer associate hires. Assist PMs with the monitoring and augmenting of section specific training. Assist with HR functions such as the annual review process, onboarding, monitoring of billable and non-billable time, and mentor assignments. Assist PMs with the protocols and procedures for processing attorney departures and client file transfers. Work with PMs to support attorney staffing within the practice areas as needed. Act as liaison to, and collaborate with, other practice groups and administrative departments regarding practice support needs, as directed by PMs. Assist PMs in paraprofessional performance management. Assist PMs as they monitor associate and paraprofessional development to ensure progression in desired practice areas and participation in various training opportunities. Assume additional responsibilities as needed. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 1+ years of administrative experience in a professional service setting preferred. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Show willingness to accept constructive feedback and training. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime and travel to other offices as necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Real Estate Paralegal – New York
Office New York
Practice Area Real Estate
Date Posted May 08, 2025
Application Deadline May 27, 2026
The Real Estate Paralegal (Legal Specialist) is responsible for providing support to, and is an integral member of, the Real Estate Section. The position reports to the Real Estate Paralegal Manager. Responsibilities: Conduct comprehensive title and survey reviews for commercial real estate transactions, including but not limited to, the review of title insurance commitments and ALTA/NSPS Land Title Surveys; prepare comprehensive title and survey summaries, including document abstracts, for internal section review and external client review. Negotiate diligence materials with title companies, surveyors and zoning companies, including, but not limited to, title insurance policy pro formas, ALTA/NSPS land title surveys and zoning analysis reports. Draft title objection letters, title response letters, conveyance documents, and other title clearance documents, including, but not limited to, estoppel certificates, subordination agreements, releases, memorandums and notices. Advise on and coordinate title clearance matters; manage related transaction deadlines. Prepare and review drafts of leases and amendments. Advise attorneys and clients on ALTA title insurance standards, NSPS survey standards, and title curative matters. Assist attorneys with coordination of commercial real estate acquisitions, dispositions, loan transactions, joint ventures, ground-lease transactions and development transactions. Coordinate execution and recording of real estate documents. Maintain proper post-closing records in accordance with Real Estate Section and firm procedures, including closing binders and post-closing title clearance items. Participate in ongoing Real Estate Paralegal group and Real Estate Section professional development, including the mentoring of junior paralegals and junior attorneys. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 6+ years of transactional experience, primarily in a commercial real estate practice of a large or mid-sized law firm with a billable hour requirement. Strong title, survey, and zoning review experience is required. Familiarity with New York conveyancing processes and issues. Proficiency with utilizing New York ACRIS. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. The salary range for this position in New York is $100,000 to $125,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position. |
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Senior Information Governance Analyst (Data Security) – Boston
Office Boston
Practice Area Information Governance
Date Posted Mar 10, 2025
Application Deadline Aug 20, 2027
The IG Senior Data Security Analyst is responsible for overseeing the Firm’s IG Client File Security Program involving electronic client records. This position works closely with the Disposition team, Matter Mobility team, Privacy team, and Records Department team to coordinate, track, and monitor client file security processes and workflows.
The Senior Analyst reports to the IG Data Management & Privacy Manager.
Responsibilities:
Lead responsibility for administration of the Firm's IG Client File Security Program.
Operationalize client file security processes, procedures, workflows, and quality control measures consistent with best practices and ensuring compliance with all Firm policies.
Project manage and collaborate with internal and external stakeholders to implement and execute policies and procedures regarding client file security. Monitor project progress, track milestones, and communicate updates regularly.
Compile and prepare metrics and narrative reporting, as necessary, to support leadership’s IG Client File Security Program presentations.
Manage day-to-day operational aspects of the Firm’s IG Client File Security Program.
Utilize critical thinking skills to analyze complex concepts and employ a broad range of tools, methodologies, and techniques to generate new ideas and solve issues associated with operationalizing the Firm’s IG Client File Security Program.
Collaborate with IT Department and third-party consultants, when necessary, to support the IG Client File Security Program’s technology goals and objectives, including substantial data analysis, data remediation, process automation, integrations, defining requirements and configurations, testing, and developing additional technology solutions, where appropriate.
Conduct research and analysis utilizing a variety of reporting and analysis tools/applications.
Assume additional responsibilities, as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Four-year college degree or equivalent combination of education and work experience.
Professional certification in records and/or information management preferred.
Minimum 5 years’ experience in Information Governance, Privacy, and/or Records Management, preferably in a legal setting or professional services environment.
Experience in the development and implementation of a client file security program in a law firm preferred.
Proficiency in iManage document management system preferred.
Excellent planning, organizational and project management skills.
Strong analytical and problem-solving abilities.
Exceptional attention to detail and accuracy.
Effective oral, written, and interpersonal communication skills with internal and external stakeholders.
Ability to work independently and collaboratively with cross-functional teams.
Ability to prioritize, execute, and problem solve in a fast-paced environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Ability to physically manipulate documents and occasionally lift up to 40 pounds is necessary.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Prior experience with document management systems; iManage preferred. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Senior Talent Acquisition Specialist (Professional Staff) – Boston
Office Boston
Practice Area Human Resources
Date Posted Jul 18, 2025
Application Deadline Jul 18, 2026
The Senior Professional Staff Talent Acquisition Specialist (“Senior Staff Recruiting Specialist”) will proactively find, acquire, assess and hire candidates to fill roles that support the firm’s hiring strategy utilizing a consultative approach while ensuring the highest level of internal and external client service is attained. This position will work collaboratively to provide support to ongoing human resources functions including, but not limited to: new hire onboarding and employee engagement, while also supporting general department administrative work. The position will work alongside the “Manager” to develop and maintain new hire programs that support the successful orientation and integration of employees, driving their performance right from the start. The Senior Professional Staff Recruiting Specialist reports to the Manager of Professional Staff Talent Acquisition (“Manager”). Responsibilities: Drive thorough searches, explore, investigate and analyze the highly competitive market. This includes leveraging placement agencies, job boards, career fairs, best-in-class strategies for utilization of social media, AI and any other relevant technology. Develop and modify the recruitment strategy as needed by position or firm needs to optimize results. Cultivate relationships with search firms in all geographies where the firm has offices; maintain, track and organize active search firm contracts. Ensure a high-quality candidate experience through exceptional communication and timely candidate follow-up. Drive exceptional service delivery in a consultative manner to internal stakeholders; proactively provide regular search updates to hiring managers. Act as a consultant to the Hiring Managers (“Managers”) and HR Business Partners (“HRBP’s”). Advise them on market trends and competitive intelligence; set clear expectations and drive relationships. Maintain accurate and complete candidate files using the firm’s Applicant Tracking System (viRecruit). Contribute to the continuous enhancement of all stages of the full life cycle recruiting process, from position requisitions to sourcing candidates, screening, interviewing, extending offers and onboarding/integrating new hires. Process conflicts checks, background checks and new hire paperwork. Assist with monitoring vendor fees, processing invoices and ensuring payments are made Draft candidate correspondence, engagement letters, welcome notices, and other communications. Create and maintain statistical reports and spreadsheets tracking talent acquisition metrics and expenses. Under the leadership of the Manager of Professional Staff Talent Acquisition, create and organize search firm contracts, and all temporary personnel paperwork including hold harmless agreements and certificates of insurance. Assist with maintenance of job description inventory. Participate in recruiting events, such as career fairs. Assist with planning and coordinating employee engagement events. Apply behavioral based interviewing and ensure that each hiring manager is well versed in our recruiting methodology and process. Implement processes that acclimate and welcome new employees; provide them with the tools, resources, and knowledge to quickly become productive and successful members of the firm. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s Degree required. 5+ years of experience in recruiting, onboarding/integration. Experience in high volume, full-cycle recruiting, sourcing and employer branding. Possess excellent written and verbal communication skills. Strong organizational, relationship management, and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Ability to serve as “face of the firm” in representing it through consistently positive and professional interactions with both internal and external clients including, staff, attorneys, firm leadership, candidates, search firms, vendors and other entities. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service and consultative approach when it comes to recruitment. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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