The Associate Director, Business Development Programs and Coaching will lead the development and evolution of the firm’s business development coaching and training platform, focused on building stronger business development and sales discipline across attorneys and the Marketing & Business Development department.

Reporting to the Chief Marketing and Business Development Officer, this role will design and deliver practical programming, coaching, tools, and measurement approaches that help attorneys identify opportunities, build pipelines, deepen client relationships, expand existing work, and pursue new business more effectively.

Responsibilities:

Business Development Programs & Coaching

• Lead the design, delivery, and ongoing evolution of the firm’s business development coaching and training platform.
• Build practical curriculum around pipeline development, client conversations, relationship expansion, cross-selling, pitch preparation, pursuit strategy, and sales discipline.
• Ensure programming is relevant for attorneys at different levels and supports both foundational and advanced BD skill development.
• Partner with Attorney Development to embed commercial skills into onboarding, core training programs, lateral integration, and ongoing attorney development.
• Work with external vendors and subject matter experts to bring in leading practices, buyer insights, and current market trends.

Attorney Coaching & Applied BD Support

• Provide practical coaching to attorneys on live opportunities, client relationships, individual business plans, and pipeline activity.
• Partner with Practice, Industry, and BD leaders to align coaching with strategic priorities, key clients, and growth opportunities.
• Translate BD strategy into clear next steps, action plans, and follow-through.
• Support partners, laterals, emerging rainmakers, and priority groups in building stronger BD habits and commercial confidence.

MBD Enablement

• Develop tools, playbooks, and training resources that help MBD professionals operate as stronger strategic advisors.
• Create shared approaches for pipeline coaching, target identification, client meeting preparation, pursuit planning, and post-meeting follow-up.
• Reinforce consistent BD methods across practices, industries, offices, and client teams.
• Help identify capability gaps within MBD and develop practical training or coaching solutions.

Tools, Data & Measurement

• Ensure training and coaching connect to firm tools and workflows, including CRM, ERM, pipeline tracking, experience management, and client feedback.
• Define and track metrics for participation, engagement, adoption, behavior change, and business impact.
• Use data, feedback, and BD team insights to evaluate program effectiveness and refine future programming.
• Identify gaps in adoption and execution and recommend practical improvements.

Stakeholder & Vendor Management

• Build trusted relationships with attorneys, Practice and Industry leaders, Attorney Development, MBD colleagues, firm leadership, and external partners.
• Manage external BD training vendors, coaches, consultants, and subject matter experts.
• Ensure external programming is practical, firm-specific, and aligned to Mintz priorities.
• Lead pilots and targeted rollouts to test, refine, and scale commercial excellence initiatives.
  

• Assume additional responsibilities as requested. 
• This role requires 60% in office presence; remote work is permissible 40% of the time. 

Qualifications:

• Bachelor’s degree required.
• 14+ years of experience in professional services, business development, sales enablement, coaching, training, or commercial excellence.
• Experience coaching attorneys, partners, executives, and senior professionals on client development, business development, or revenue growth.
• Experience designing and delivering practical training programs with measurable application.
• Strong understanding of professional services sales cycles, client relationship management, pipeline development, and opportunity pursuit.
• Familiarity with CRM, ERM, pipeline management, client feedback, and BD technology tools.
• Strong facilitation, communication, and stakeholder management skills.
• Ability to translate strategy into practical tools, behaviors, and action plans.
• Experience managing external vendors, coaches, consultants, or training partners.
• Ability to influence in a partner-led environment without relying on formal authority.
• High degree of curiosity about client behavior, buyer trends, and the changing legal market.
• Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
• Strong planning, project management and organizational skills.
• Strong sense of urgency.
• Facility analyzing, working with and presenting data.
• Possess a “hands-on” tactical approach.
• Creative and proactive approach to problem solving.
• Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
• Demonstrated ability to grasp and implement new concepts quickly.
• Strong analytical abilities, resourcefulness, and attention to detail.
• Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
• Outstanding sense of customer service, with demonstrated ability to instill this in others.
• Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
• Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.  Ability to quickly get up to speed and master new applications and software is critical.
• Prior experience managing staff is required.
• Demonstrated ability to motivate and develop teams.
• Proven leadership and management abilities.
• Demonstrated experience in employee relations and performance improvement.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

Physical Demands:

This position requires sitting or standing for long periods of time and the continuous operation of standard office equipment, such as computers, keyboards and phones. It also requires mobility sufficient to perform certain job functions, such as getting to photocopiers/scanners/fax machines, and regular bending, reaching, lifting, stooping and occasionally pulling, pushing and/or lifting items that weigh up to 25 pounds.

Mintz is seeking a Business Development Specialist to support business development initiatives across Private Equity and M&A. Reporting to the Business Development Manager, this role contributes to the development of new business and the expansion of client relationships through proposal and pitch support, content creation, event coordination, and market research. The Specialist collaborates with attorneys and business professionals to ensure strategic and consistent execution of business development efforts.

Key Responsibilities:

Marketing & Business Development Collateral and Submissions

• Draft and maintain business development materials including brochures, one-pagers, presentations, and experience tracking, and proactively identify gaps or needs in materials.
• Lead legal directory and award submissions in collaboration with BD managers and practice chairs and liase with attorneys to gather input and feedback.
• Edit, proofread, and format practice descriptions, attorney biographies, and similar materials.
• Identify and promote key deals, client news, and practice highlights and support the publication of alerts, advisories, and other client-focused content across internal and external web platforms, in coordination with marketing communication and technology teams.
• Assist in maintaining and maximizing the group’s web presence, both internally and externally.

Client & Industry Research and Tracking

• Collaborate with research services on competitive intelligence and compile and synthesize research for new business opportunities, using AI tools where possible
• Track new and existing client opportunities in CRM and analyze relevant data to provide recommendations for client development.

Proposal & Pitch Development

• Assist in the preparation, submission, and tracking of proposals and new business pitches.
• Write, proofread, and edit responses to RFPs, drafting fresh content as needed based on input from attorneys and BD team members.
• Track pitch and proposal activity in CRM, including follow-up with attorneys and BD personnel to document and share outcomes and best practices.

Event & Sponsorship Coordination

• Manage event and webinars logistics including agenda and program material development, speaker coordination, attendee tracking, recruitment strategy, follow-up, and onsite support, coordinating with events and marketing teams.
• Research, assess and support the execution of strategic sponsorship and partnership opportunities.

Team Support

• Assist Business Development Managers with business development initiatives.
• Provide mentorship and support to coordinators and junior BD team members.

• Assume additional responsibilities as requested.

This role requires 60% in-office presence; remote work is permissible 40% of the time. Flexibility to work overtime when necessary.

Qualifications:

• Bachelor’s degree required.
• 4+ years of experience in business development or marketing in a professional services arena (e.g., law, accounting, or consulting).
• Strong written and verbal communication skills.
• Exceptional organizational and administrative abilities with excellent attention to detail. Ability to execute through to completion.  
• Intellectual curiosity and a proactive, enthusiastic attitude.
• Creative problem-solving skills and sound reasoning ability.
• Ability to manage multiple priorities under pressure and meet deadlines.
• Demonstrated ability to collaborate professionally with colleagues at all levels.
• Ability to work independently and as part of a team.
• High level of integrity, discretion, and client service orientation.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; ability to quickly learn new software and applications, including AI tools for communication and analysis.
• Possess excellent written and verbal communication skills.
• Outstanding sense of customer service.
• Enthusiastic, proactive, and positive attitude.
• Ability to handle confidential matters with discretion.
•  Must be self-motivated to produce quality work.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

Physical Demands:

This position requires sitting or standing for long periods of time and the continuous operation of standard office equipment, such as computers, keyboards and phones. It also requires mobility sufficient to perform certain job functions, such as getting to photocopiers/scanners/fax machines, and regular bending, reaching, lifting, stooping and occasionally pulling, pushing and/or lifting items that weigh up to 25 pounds.

The salary range for this position in each office location is:

-Boston: $80,000-$100,000 

-NY: $95,000-$110,000

 This position is bonus eligible. Mintz offers a comprehensive benefits package.

The Conflicts Analyst is responsible for the identification and preliminary analysis of all potential conflicts of interest related to incoming new business.  Working closely with the Department’s Intake Attorneys, this role supports compliance, risk management, and the timely intake of new clients and matters. The ideal candidate demonstrates strong attention to detail, sound judgment, effective communication skills, and is able to thrive in a fast-paced, deadline-driven environment.

Responsibilities:

• Conduct conflict analysis and provide recommendations compliant with the Rules of Professional Conduct, applicable state ethics rules, and engagement terms and relevant client outside counsel guidelines.
• Communicate substantive findings and recommended next steps to Intake Attorneys and firm lawyers.
• Generate and process Intapp requests for new business matters and prepare related conflict reports.
• Perform corporate research to uncover affiliations, subsidiaries, and organizational structures.
• Regularly communicate with lawyers and assistants via email and telephone to obtain additional information required to conduct thorough and accurate conflict searches.
• Maintain thorough documentation of conflict resolution efforts and outcomes.
• Update internal records with relevant information (e.g., matter descriptions, contextual details) to ensure data accuracy and completeness.
• Prioritize incoming requests and collaborate with team members to manage workflow efficiently.
• Review workflow submissions for completeness, accuracy, and compliance with internal standards; monitor and track outstanding items to ensure timely resolution, and update party information and contextual details as needed to maintain accurate and current records.
• Contribute to the ongoing development and refinement of conflicts procedures, protocols, and workflows.
• Support the Supervisors and the team and assist with special projects as assigned.
• Advise Firm personnel on established conflicts and engagement policies and procedures.
• Provide training and mentorship to junior staff members and others, as necessary.
• Participate in off-hours coverage rotation including weekend and holiday coverage.
• Assume additional responsibilities as requested.
• This role requires 60% in‑office presence; 40% remote work is permissible.

Qualifications:

• A Bachelor’s degree required.
• 3+ years’ professional experience, including a minimum of one year in conflicts in a law firm setting.
• Understanding of the Rules of Professional Conduct, including conflict‑of‑interest provisions, or the ability to learn them quickly.
• Proficiency with the conflict database Intapp Open, Elite 3E, and iManage.
• Proficiency in the use of online corporate research databases, such as Capital IQ and LexisNexis.
• Demonstrated expertise in legal research and analysis.
• Strong planning, organizational, analytical, and problem‑solving skills, with exceptional attention to detail and accuracy.
• Ability to work independently and collaboratively, prioritize effectively, meet deadlines in a fast‑paced environment, and adapt to evolving firm strategies.
• High integrity, sound judgment, professionalism, and discretion with confidential information.
• Strong customer service orientation and the ability to build trust and credibility with colleagues at all levels.
• Self‑motivated, proactive, and committed to producing high‑quality work.
•  Possess excellent written and verbal communication skills.
• Enthusiastic, proactive, and positive attitude.
• Ability to handle confidential matters with discretion.
• High level of integrity and honesty.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
• Flexibility to work overtime when necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

Physical Demands:

This position requires sitting or standing for long periods of time and the continuous operation of standard office equipment, such as computers, keyboards and phones. It also requires mobility sufficient to perform certain job functions, such as getting to photocopiers/scanners/fax machines, and regular bending, reaching, lifting, stooping and occasionally pulling, pushing and/or lifting items that weigh up to 25 pounds.

Job Summary:

The IP Docketing Specialist is responsible for accurately managing and maintaining docketing data for patent and trademark matters, including analyzing correspondence, calculating deadlines, and ensuring timely updates within the docketing system. This role supports the IP Prosecution Section by monitoring critical deadlines, maintaining data integrity, and providing the highest quality of service to internal and external clients.

Primary Responsibilities:

• Review incoming and outgoing emails/faxes/mail to identify docketable events and update the docketing system as necessary.
• Analyze patent and trademark office correspondence, calculate applicable deadlines, and update the docketing system as necessary.
• Generate and monitor daily docket of deadlines and communicate with internal teams to ensure that deadlines are met.
• De-docket and update the docketing system based on internal instructions.
• Audit cases and update bibliographic information in the docketing system.
• Open new matters in the docketing system.
• Monitor shared docketing or IP mailboxes and process incoming items daily.
• Assist with intake of new clients and matters (including lateral transfers).
• Verify the status of patent and trademark applications with the US and worldwide patent and trademark databases and update the docketing system as necessary.
• Prepare reports from the docketing system for internal and external clients as requested.
• Audit docket entries and resolve discrepancies to ensure data integrity.
• Maintain knowledge of U.S. and foreign IP rules and procedural changes.
• Respond to various docketing-related inquiries from business professionals and vendors.
• Perform quality control review on selected patent documents before paralegal submission to the USPTO.
• Assist in quality control for patent and trademark filings by communicating any errors or omissions observed during the normal course of docketing duties.

Qualifications:

• 3+ years of law firm experience as a docketing assistant/clerk in Intellectual Property law. 
• High school diploma required.
•  Experience with Foundation IP docketing software a plus.
• Strong knowledge of docketing and patent/trademark processes as generally acquired through training and education.
• Ability to work well within a team-oriented environment and contribute to effective team relationships.
• Professional conduct, service-oriented attitude, and acute attention to detail.
• Must have strong organizational and communication skills (written and verbal).
• Excellent attention to detail and ability to execute through to completion.
• Creative problem-solving skills, reasoning ability, and logical thought process.
• Ability to work under pressure, prioritize competing demands, and meet deadlines.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive, and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• High level of integrity and honesty.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.
• Ability to quickly get up to speed and master new applications and software (file management) is critical.
• Flexibility to work overtime is required.
• This role will not require in-office presence.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

Job Summary:

The Lateral Conflicts Analyst will be the primary resource for the initial analysis of information collected in the consideration and review of potential new clients, new hire attorneys and support staff as it pertains to potential conflicts of interest.  This position will report to the Supervisor of Lateral Conflicts Analysts.

Primary Job Responsibilities:

• Partner with internal Legal Recruiting and Human Resources to obtain accurate conflicts information regarding lateral attorneys and support staff. 
• Conduct in-depth triage review of potential lateral attorney and non-attorney candidates.
• Generate conflict reports using internal and external databases to identify potential conflicts of interest.
• Analyze conflict search results to summarize findings and prepare assessments of results.
• Conduct research including history of clients, and matters related to the former and new client work. 
• Identify and assess legal, ethical and business risks associated with potential conflicts of interest.
• Collaborate with the Intake Attorneys, Division Heads and the Firm’s Ethics Partner to escalate and effectively process to resolution potential lateral hire conflict issues. 
• Collaborate with the Intake Attorneys in resolving conflicts matters to facilitate timely onboarding of lateral hires.
• Communicate the status of candidate clearances and conflicts analyses clearly to relevant stakeholders.
• Coordinate conflict resolution strategies with Intake Attorneys with respect to the implementation of conflict waivers, ethical screens, etc., if needed.

• Maintain accurate and up-to-date records ensuring completeness and data integrity.
• Engage in firmwide communication initiatives on policy updates and departmental procedures and development.
• Provide guidance to attorneys and assistants regarding intake policies/procedures.
• Collaborate with Client Intake team to support departmental and firmwide objectives.
• Participate in after-hours and weekend rotation to support urgent intake and conflicts submissions.
• Assume additional responsibilities as requested.
• This role requires 60% in-office presence; remote work is permissible 40% of the time.

Job Requirements:

• Bachelor’s degree required, JD a plus.
• Minimum 3 years’ experience in a law firm conflicts department strongly preferred.
• Strong understanding of ethical, legal and risk management Rules of Professional Conduct including conflict‑of‑interest provisions.
• Experience with Intapp software; familiarity of Elite 3E and iManage preferred.
• Proficiency in legal and business research tools such as Lexis, Capital IQ and PACER.
• Excellent written and verbal communications skills.
• Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
• Analytical and creative approach to problem-solving with the ability to present data clearly.
• Demonstrated ability to use discretion and judgment in making and communicating decisions. 
• Strong customer service and interpersonal skills with the ability to build trust and confidence across all levels of the organization.
• Strong sense of urgency and ability to work in a fast-paced environment.
• Flexibility to work overtime when necessary.
  

This position is bonus eligible. Mintz offers a comprehensive benefits package.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Litigation practice. Collaboration with team members is an important component of any role at Mintz. Therefore, the firm requires working from the office approximately 80% of the time in accordance with the firm’s published guidelines.

 Responsibilities:                                                                                                                            

• Prepare correspondence, memoranda and other documents in an accurate and timely manner.
• Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
• Process monthly billing (input draft edits, review billing guidelines if applicable, finalize bills, email and mail client invoices) by working closely with assigned billing specialist.
• Drive the timely recording of attorney billable hours worked according to the firm’s Time Entry Policy; become an expert on the policy and stay current with any changes.
• Keep current with expense reporting and process check requests.
• Work with Attorney Development to assist attorneys in monitoring and reporting CLE credits.
• Initiate conflict process, draft engagement letters, submit intake documentation for processing, follow up as necessary for signatures and retainers, save executed engagement letter to Document Management System (“DMS”).
• Responsible for ensuring all client DMS workspaces are properly organized, and that all versions and document preparations are done in our DMS to preserve version control and integrity of client record per the Firm’s Information Governance Policy.
• Provide attorney guidance on Outlook folders / DMS Links and monitor to ensure client email filing conforms to Retention policy.
• Implement process to close client matters on a timely basis.
• Assist attorneys in maintenance and/or disposition of records while adhering to firm Records Policy.
• Provide quality client service by communicating professionally with internal and external client inquiries, answering phones and greeting clients.
• Work collaboratively with assigned team and section colleagues.
• Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
• Retrieve, review, and save pleadings, court documents, discovery, etc. to DMS in appropriate client workspace.
• Monitor litigation deadlines and assist attorneys in drafting motions, responses, and other legal pleadings under the attorney’s direction.
• Conduct research on cases, rules, statutes, etc., as requested by attorneys, including contact with court personnel as needed to ensure all documents are prepared according to specific court and judge’s rules.
• Format, finalize, file, and serve all court documents in a timely manner while adhering to all court rules.
• Assist in the preparation and organization of documents, exhibits, etc. for state and federal filings, hearings, depositions, and trial.
• Prepare notices of deposition, subpoenas, and written discovery responses, including requests for production of documents, requests for admission, and interrogatories; serve on all parties; and arrange for service of process and court reporters.
• Work with E-Data Consulting Group, bates-number document production, and service on all parties.
• Assume additional responsibilities as requested.
• Log and update all daily tasks, and activities accurately in MyDay by each end of day.
• This role requires 80% in office presence; remote work is permissible 20% of the time.

Qualifications:

• High School diploma and relevant work experience required.
• 5+ year’s secretarial or administrative experience, preferably in litigation.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly learn and master new applications and software is critical.
• Knowledge of legal terminology, civil procedures and discovery is required.
• Knowledge of CA Court system is required.
• Knowledge of filing documents with courts and other agencies.
• Possess excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to execute through to completion.
• Creative problem-solving skills, reasoning ability and logical thought process.
• Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• High level of integrity and honesty.
• Flexibility to work overtime when necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

The salary range for this position in each office location is:

This position is bonus eligible. Mintz offers a comprehensive benefits package.

The Manager of Administration (“Manager”) will serve as the strategic partner to the Office Managing Member (“OMM”), responsible for driving execution against the San Francisco office’s strategic priorities and enhancing the office’s market presence, client development efforts, and internal alignment.   

The role is designed as a hybrid of strategic integrator and operational leader, owning execution of key initiatives, mobilizing firmwide resources and ensuring the office operates as a cohesive, high-performing platform for growth. The Manager will play a critical role in enabling client development efforts, strengthening the firm’s brand in the Bay Area, and fostering a highly collaborative, high-performing office environment.

In this role, the Manager will be the primary point of contact and will interact daily with Business Professionals who perform a variety of roles to facilitate the efficient operation of the office. The Manager will report to the Chief Administrative Officer (“CAO”).

Responsibilities: 

• In collaboration with the Office Managing Member (“OMM”), the Manager will maintain a professional and positive work environment by facilitating effective communication and information-sharing amongst all employees.
• Serve as a trusted advisor and strategic partner to the OMM and others on employee engagement and culture.
• Support strategic plans by accomplishing established short and long-term goals.
• Administer firm policies and procedures.
• Ensure operations functions are delivering high quality and efficient service to the firm’s attorneys and business professionals. Review, refine and modify office procedures as needed.
•  Manage the day-to-day operations of the office; troubleshoot and prioritize the use of business professionals and facilities. Manage workflow, assignments, work schedules and staffing. Escalate issues, when necessary, to CAO.
• Manage, develop, lead, and provide guidance to the assistants, ensuring they are working efficiently and effectively to deliver best in class service.
• Regularly monitor performance and optimize service by assessing skills and understanding needs of attorneys.
• Work with the Business Professionals Talent Acquisition Team to recruit assistants; participate in the interviewing process for all other business professionals who will sit in San Francisco and provide input on hiring decisions. 
• Work closely with Legal Recruiting, Attorney Development and Business Development to manage the on-boarding process for lateral member new hires to ensure successful integration.
• Work with Business Professionals Talent Acquisition Team and Attorney Development to manage administrative processes (e.g. benefits enrollment, time entries, IT coordination etc.) related to employee onboarding and departures.
• In collaboration with HR Business Partner (“HRBP”), provide feedback and coaching for professional development and individual performance improvement to assistants and business professionals.  Work with HRBP to handle discipline and termination of business professionals in accordance with firm policies and procedures.
• Evaluate performance of the assistants, synthesize additional feedback, and conduct annual performance review meetings.
• Manage Ceridian Dayforce process, PTO requests, overtime and daily/evening/event coverage.
• Support billing, collections and other financial management functions.
• Prepare annual operating and capital budgets for office. Monitor and approve related invoices. Review monthly financial reports to ensure accuracy of billing and budget compliance.
• With the CAO, oversee construction and all related project activities. Identify opportunities to accelerate schedule and control costs. Communicate critical information to attorneys and business professionals on an as-needed basis.
• Serve as primary contact with landlord and work closely with appropriate personnel to resolve building-related issues.
• Provide leadership and oversight of office security operations, ensuring appropriate administration of access cards, keys, and visitor access procedures.
• Maintain space, and workforce data to support office cost analysis and utilization Work closely with departmental leaders to determine office assignments and appropriate use of space.
• Oversee relationships with all vendors. Oversee and provide direction to outsourced on-site office services staff. Participate in the process of selecting qualified providers.
• Update office business continuity materials. Act as liaison with building management.
• Occasional travel required.
• Assume additional responsibilities as requested.
• This role requires 80% in office presence; remote work is permissible 20% of the time.

Qualifications:

• Bachelor’s degree required.
• 4+ years of experience in office administration and/or HR management, law firm experience preferred.
• Excellent general business acumen across multiple competencies. 
• Excellent service delivery skills.
• Proven leadership skills with the ability to develop and motivate staff.
• Experience in recruiting, onboarding, employee relations, performance improvement and separations.
• Strong written and oral communication skills with the ability to positively influence others.
• Excellent judgment.
• Must be comfortable analyzing, working with and presenting data.
• Must be highly responsive, organized, and have proven track record of successful execution of plans and delivery of results.
• Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the firm’s members, associates and staff.
• Deep personal commitment to integrity and the highest standards of ethics.
• Must have a “hands-on” tactical approach.
• Creative and proactive approach to problem solving.
• Comfortable handling and maintaining highly confidential information.
• Must display the highest level of diplomacy, tact and discretion.
• Demonstrated ability to grasp and implement new concepts quickly.
• Strong sense of urgency.
• Ability to collaborate with colleagues at all levels; facilitating teamwork; and identifying opportunities to develop new processes/infrastructure.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
• Excellent computer skills, including proficiency in using Microsoft Word, PowerPoint and Excel.  Ability to quickly get up to speed and master new applications and software.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

Physical Demands:

This position requires sitting or standing for long periods of time and the continuous operation of standard office equipment, such as computers, keyboards and phones. It also requires sufficient mobility to perform certain job functions, such as getting to photocopiers/scanners/fax machines, and regular bending, reaching, lifting, stooping and occasionally pulling, pushing and/or lifting items that weigh up to 25 pounds.

• Research and analyze factual and legal issues.
• Prepare reports for attorneys and/or clients.
• Produce detailed presentations.
• Draft, edit, review, and organize legal documents. 
• Conduct financial and other forms of data analysis, track regulatory activity, and monitor industry trends. 
• Coordinate pro bono and community service initiatives. 
• Assume additional responsibilities as requested. 
• This role requires 60% in office presence; remote work is permissible 40% of the time.
  

• Bachelor’s degree candidate from an accredited school is required.  Minimum 3.5 grade point average strongly preferred.
• Excellent written and verbal communication skills.
• Strong organizational and administrative skills. 
• Excellent attention to detail, intellectual curiosity, and ability to execute through project completion.
• Creative problem-solving skills, reasoning ability, and logical thought process.
• Ability to work under pressure, prioritize competing demands, and meet various deadlines.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and cooperatively as part of a team.
• Outstanding sense of customer service. 
• Enthusiastic, proactive, and positive attitude.
• Ability to handle confidential matters with discretion. 
• Self-motivated to produce quality work. 
• High level of integrity and honesty. 
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly master new applications and software is critical.
• Flexibility to work overtime when necessary.