Associate Director of Brand and Integrated Marketing - Boston
Office Boston
Practice Area Marketing
Date Posted Sep 22, 2025
Application Deadline Jun 26, 2026
We are seeking an accomplished marketing leader to serve as Associate Director of Brand and Integrated Marketing. Reporting to the Director of Marketing, Brand and Communications, this role will oversee a team responsible for brand development, integrated campaigns, digital experience and marketing performance. Working closely with peers in Business Development, Operations, Communications, and Creative & Editorial, the Associate Director will deliver initiatives that enhance the firm’s reputation, increase visibility and drive growth. We are targeting Boston for this position but are open to considering candidates who are located where Mintz has an office. Key Responsibilities: Brand Strategy & Positioning Define, evolve, and steward the firm’s brand architecture, ensuring a consistent and differentiated presence in the legal marketplace. Translate the firm’s vision, values, and strategic priorities into compelling brand narratives. Partner with function leadership and practice/industry groups to align brand initiatives with business objectives. Integrated Marketing Campaigns Develop and lead multi-channel marketing campaigns (digital, events, sponsorships, paid/earned/owned media) to elevate practice and industry visibility. Drive campaign planning from strategy to execution, ensuring cohesive storytelling across channels. Collaborate with BD colleagues to align campaigns with client development priorities. Digital Strategy & Experience Lead the firm’s digital presence, including website, social platforms, and emerging channels. Partner with MarTech, IT and external vendors to enhance user experience Oversee SEO/SEM, AEO/GEO, digital advertising, and marketing automation to improve engagement and conversion. Measurement & Optimization Establish KPIs to measure the impact of brand and marketing activities. Provide insights and recommendations to continuously improve campaigns and channel performance. Champion a test-and-learn culture to drive innovation and efficiency. Leadership & Collaboration Manage and mentor a high-performing team, fostering growth, accountability, and collaboration. Partner with the Associate Directors of Communications and Creative/Editorial to ensure unified narratives and integrated execution. Serve as a trusted advisor to partners and senior business professionals on brand and marketing best practices. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: 12+ years of progressive marketing experience, preferably in professional services, law, or B2B sectors. Proven expertise in brand strategy, integrated marketing campaigns, and digital marketing. Strong understanding of web, social, SEO/SEM as well as AEO/GEO, marketing automation, and analytics platforms. Excellent project management skills; ability to lead complex initiatives with multiple stakeholders. Demonstrated leadership and team management experience. Exceptional communication, influencing, and relationship-building skills. Bachelor’s degree in marketing, communications, or related field (Master’s degree or MBA a plus). Success in This Role Will Look Like: A clear, differentiated, and recognizable firm brand in the marketplace. Cohesive, multi-channel campaigns that generate measurable engagement and growth. A strong digital presence aligned with client and talent expectations. Cross-functional alignment and seamless partnership across Business Development, MarTech, Communications, Creative/Editorial A high-performing team recognized for creativity, agility, and impact. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in Boston is $175,000 to $200,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
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Associate Director of Communications – New York, Boston
Office Boston
Practice Area Marketing
Date Posted Jun 25, 2025
Application Deadline Jun 25, 2026
Mintz is seeking an experienced and agile Associate Director of Communications to join our growing Marketing, Brand & Communications team. This leader is a strategic, results-driven professional responsible for leading and executing the firm’s communication efforts across internal and external channels. This role will elevate the visibility, strengthen its reputation, and ensure consistent, impactful messaging to key audiences. Reporting to the Director of Marketing & Communications, the Associate Director will manage a team and partner closely with firm leadership, attorneys, and business professionals to advance the firm’s brand, support business development goals, and foster a cohesive internal culture. Key Responsibilities: External Communications & Public Relations Develop and execute proactive media strategies to raise the profile of the firm, its attorneys, and practice areas across traditional, digital, and social channels. Build and maintain strong relationships with journalists, industry publications, and other media contacts. Oversee the drafting, review, and distribution of press releases, media pitches, bylined articles, and award submissions. Provide strategic counsel to firm leaders and attorneys on media engagement, thought leadership, and reputation positioning. Monitor industry trends and media coverage to identify opportunities and manage the firm’s competitive positioning. Executive & Practice Visibility Partner with attorneys, practice leaders, and firm leadership to raise their visibility across priority markets and sectors. Support PR components of major firm milestones including lateral hires, case wins, rankings and thought leadership campaigns. Collaborate across marketing, BD and communications functions to ensure consistent and coordinated messaging. Reputation Management & Crisis Communications Assist with sensitive or high-stakes communications in partnership with firm leadership and outside advisors. Support scenario planning, message development and media strategy in the event of reputational risk. Develop, maintain, and execute crisis communications protocols and messaging. Partner with leadership, HR, and legal teams to mitigate reputational risks and ensure consistent, effective responses. Internal Communications Design and implement a comprehensive internal communications strategy that informs, engages, and connects attorneys and professional staff across the firm. Oversee firm-wide announcements, newsletters, intranet content, and leadership communications. Partner with HR, DEI, and other internal stakeholders to support cultural initiatives, employee engagement, and organizational change communications. Establish metrics and feedback mechanisms to continuously improve internal communications effectiveness Leadership & Collaboration Manage, mentor, and develop communications team members. Collaborate with colleagues in Marketing, Business Development, Events, and Digital teams to ensure alignment and integration across channels. Partner with firm leadership on strategic initiatives, high-profile matters, and business goals. Measurement & Optimization Track and report on internal and external efforts to critically analyze performance and ensure strong ties to business outcomes. Partner with the Director to evolve strategies and tactics for stronger reach and impact. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Occasional travel between offices may be required. Qualifications: Bachelor’s degree in Communications, Public Relations, Journalism, Marketing, or related field; advanced degree a plus. 12+ years of public relations, media relations, or external communications experience. Law firm or professional services background strongly preferred. Strong editorial judgment, an instinct for what makes news and the ability to translate complex legal work into clear, compelling storylines that break through the noise. Proven track record in media relations, thought leadership, and reputation management. Experience managing and partnering with external PR agencies to deliver measurable results. Demonstrated experience managing crisis communications at a senior level. Strong expertise in internal communications strategy, tools, and best practices. Exceptional writing, editing, and storytelling skills across multiple platforms. Ability to thrive in a fast-paced, high-stakes environment with strong judgment, discretion, and professionalism. Experience managing and developing teams. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service, with demonstrated ability to instill this in others. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information. Success in this Role Will Mean Increased visibility and recognition of the firm, its attorneys, and its practices in key markets. Strengthened reputation and effective handling of sensitive or crisis matters. A well-informed, engaged, and connected internal community. Alignment of communications efforts with the firm’s overall brand, business, and culture objectives. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in New York is $175,000 to $250,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Business Development Manager – Boston
Office Boston
Practice Area Marketing
Date Posted May 28, 2025
Application Deadline Aug 28, 2026
The Business Development Manager will serve as the primary business development and marketing lead for the firm’s bankruptcy, public finance, real estate, and technology, communications & Media (TechComm) practices. This individual will aggressively drive brand visibility and new business opportunities for the practices and the top revenue generators. Serving as a trusted advisor to practice group leaders, this position provides strategic and tactical business development and client development support to consistently evolve and implement the practice groups’ strategic priorities. Responsibilities: Business Development Work with assigned practices and attorneys to expand existing client relationships and develop new client relationships. Closely monitor industry trends and use these developments to identify and implement go-to-market strategies. Work with individual partners in the practices to craft their individual business plans and assist them throughout the year to achieve success on these goals. Manage the selling process and work closely with partners to initiate and follow-up on sales leads, prospective client meetings, and sales preparation and follow-up. This includes coaching attorneys, responding to RFPs and pitches, tailoring experience and sales messages, prepping and debriefing pitch teams, and managing sales pipelines, among other things. Collaborate with Finance and Marketing Technology teams to use firm data (client financials, pitch activity, etc.) and tech platforms to effectively inform and report on sales and client development activity and actions. Work with practice and division leadership to develop strategic plans for each practice focused on growing revenue and relationships; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy. Manage an RFP/proposal writer for the public finance practice to pursue engagements from existing and prospective clients. Marketing & Profile Raising Work with practice leadership to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, etc. Work with the PR team to drive visibility for attorneys in third party publications. Collaborate with the content and social media team to develop thought leadership campaigns that support each practice’s strategic goals Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others. Work with a Business Development Specialist to oversee experience collection process ensuring that relevant experience appears on the website, in pitches and RFP responses, and other collateral materials. Practice Support Assist with integration efforts for lateral attorneys hired into practices, including strategic client introductions, integration into practice group and complementary service areas, and milestone reporting to management. Assist in budget preparation and work with section management to ensure strategic spending of those funds throughout the year. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 7+ years of work experience in business development in a law firm or professional services environment. Ability to work in a fast-paced environment with competing time sensitive deadlines. Outstanding client service mentality. Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence. Ability to see the big picture and operationalize a plan in order to execute through to completion. Strong analytical abilities when it comes to studying industry and market trends, data analytics, and client financials. Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product. Excellent written, presentation, and verbal communications skills. General knowledge of social media platforms. Demonstrated ability to work in a professional manner with colleagues at all levels of the firm. Strong planning, project management, and organizational skills. Takes a "hands-on" tactical approach. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Ability to travel 10% or more and based on the needs of the position. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in Boston is $145,000 to $170,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Business Development Specialist (Health Law) – Boston
Office Boston
Practice Area Marketing
Date Posted Aug 22, 2025
Application Deadline Aug 20, 2027
Mintz is seeking a Business Development Specialist (BDS) to join our growing team and support the firm’s Health Law Section and its sub-practice groups, as well as the firm’s wholly owned government affairs consulting group, ML Strategies. Working under the direction of the Business Development Manager, the BDS works on a wide range of marketing and business development projects related to the development of new business and expansion of client relationships.
Responsibilities:
Support the development, submissions, and/or maintenance of pitch decks, proposals, and brochures.
Track pitch and proposal activity, including follow-up activities with marketing and business development personnel and lawyers to determine, document and share results and best practices.
Maintain accuracy of the Section’s experience in the CRM, including clients and experience descriptions.
Edit, proofread, and format practice descriptions, attorney profiles, and similar materials.
Provide support to attorneys and business development in the preparation and drafting of industry surveys and submissions.
Work with research team to produce research reports on the industry and prospective clients for various attorneys.
Help maintain the group’s web presence, internally and externally.
Coordinate publishing of alerts, advisories, and other client-focused content.
Coordinate all aspects of seminars and networking events (internal and external), webinars, co-sponsored events, speaking engagements, and CLEs.
Work with the creative team on invitations and registration resources, specialty materials, and any related branding.
Work with catering, facilities, and document production on space, menus, production of collateral.
Enter invoices and payment requests into our payment system, and ensure all payments are accounted for in the monthly budget reconciliation reporting.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years of experience in marketing, writing and/or project/ production management in a professional services arena (e.g., law, accounting, or consulting).
Intellectual curiosity.
Strong written and verbal communication skills.
Exceptional organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
The salary range for this position in Boston is $55,000 to $85,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Client Service Executive - Boston
Office Boston
Practice Area Marketing
Date Posted Oct 06, 2025
Application Deadline Sep 01, 2026
The Client Service Executive (CSE) is a key driver of Mintz’s Key Account Program. Acting as a strategic advisor to Lead Relationship Member(s) (LRMs) and client teams, the CSE strengthens client relationships, fuels account growth, and ensures exceptional service delivery. By aligning Mintz’s capabilities with each client’s priorities, the CSE helps position the firm as a trusted advisor and long-term business partner. Responsibilities Client Relationship & Account Management Lead day-to-day management of a portfolio of key accounts, partnering with LRMs, administrative departments and other key stakeholders to deepen relationships and identify growth opportunities. Develop and execute annual account growth that reflect client priorities and Mintz’s strengths. Build a deep understanding of client business models, competitive dynamics and strategic agendas. Develop strong working relationships with key client contacts, including legal operations professionals and other influential stakeholders. Drive account team meetings that ensure alignment, accountability, and follow-through. Spot opportunities for cross-practice collaboration and service innovation. Support client-specific events and initiatives, ensuring seamless coordination and high-impact engagement. Coach and influence attorneys to enhance their client development and relationship skills.
Client Feedback Lead client feedback discussions and relationship assessments for assigned accounts. Introduce post-pitch debriefs, post-matter reviews, and annual client meetings to capture insights. Partner with the Associate Director, Client Service to advance the firmwide Client Feedback program. Business & Industry Intelligence Deliver client-specific and industry research that highlights trends, risks, and opportunities. Track market shifts, competitor activity, and regulatory changes that impact client needs. Analyze client communications (earnings calls, press releases, investor updates) to inform strategy. Share timely insights with client teams to spark proactive conversations and targeted outreach. Collaborate with Marketing & Communications to tailor thought leadership for key industries.
Program Operations & Collaboration Contribute ideas and best practices that enhance the Key Account Program. Share insights across teams to drive consistency, innovation, and measurable impact. Partner with BD, Marketing, Finance, and Operations to deliver integrated, client-focused solutions. Support internal training that reinforces Mintz’s culture of client service excellence.
Qualifications: Bachelor’s degree required; advanced degree a plus. 10+ years in client service, account management, or business development, ideally in a law firm or professional services environment. Strong executive presence with proven ability to advise senior stakeholders. Exceptional communication skills, with the ability to influence and collaborate across styles and levels. Strategic thinker who can translate vision into actionable plans and results. Skilled in planning, project management, and cross-functional collaboration. Adept at balancing long-term account strategy with daily execution. Ability to manage multiple priorities in a fast-paced, client-focused environment. High ethical standards, sound judgment, and discretion with confidential information. Collaborative mindset and commitment to fostering client service excellence. Proficiency in Microsoft Office, CRM, Experience Management and AI platforms. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position. The salary range for this position in Boston is $165,000 to $190,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
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Corporate Knowledge Management and Innovation Associate Attorney - Boston
Office Boston
Practice Area Innovation, AI, and E-Data Consulting Group
Date Posted Oct 27, 2025
Application Deadline Jun 05, 2026
The Corporate Knowledge Management & Innovation Associate Attorney will collaborate with the Corporate KM&I Attorney and practice leadership to improve how the Corporate Section captures, organizes, and delivers its knowledge resources. This role is designed for an attorney who understands corporate transactions and is interested in applying that experience to knowledge, process, and technology initiatives that strengthen attorney effectiveness and client service.
The KM&I Associate Attorney will focus on drafting and maintaining precedents and templates, supporting practice technology projects, and helping attorneys make better use of firm knowledge and technology resources. The role requires strong communication skills and an aptitude for engaging lawyers in new ways of working — from using model documents to adopting new platforms.
Responsibilities: Knowledge Development
Collaborate with Corporate KM&I leadership to curate, draft, and maintain model documents, templates, checklists, practice notes, and precedent databases.
Maintain and enhance internal knowledge repositories and resource sites, including policies, procedures, and practice guidance.
Capture matter learnings with attorneys to ensure resources reflect market practice and firm experience.
Identify and design practice support materials that improve consistency and efficiency in transaction workflows.
Technology & Innovation
Evaluate, test, and help roll out practice technologies (e.g., document automation, AI-enabled review/search), including platforms such as Copilot, iManage, Litera, Foundation, Kira, Closing Folders, Harvey, Carta, and Athennian; provide demonstrations, answer questions, and surface best practices relevant to the Corporate Section.
Training & Engagement
Partner with Professional Development to assess training needs, align curricula, and update materials.
Design and deliver trainings, quick-reference guides, and playbooks; track attendance, feedback, and follow-ups.
Present KM updates and demos at practice group meetings and other attorney forums.
Co-produce the KM newsletter (topic planning, drafting/editing content, usage tips, tool updates, links to resources).
Process & Adoption
Standardize workflows and contribute checklists that drive consistency and quality.
Drive adoption through communications, office hours, and targeted outreach; monitor usage and iterate based on feedback.
General
Provide ongoing support to attorneys (resource questions, document searches, tool walk-throughs).
Align with BD, PD, and IT to connect KM resources with experience capture, training, and business development priorities.
Provide light project management (timelines, status updates, issue/risk tracking).
Perform other KM&I responsibilities as assigned.
This role requires 60% in-office presence; remote work is permissible 40% of the time.
Qualifications:
J.D. required. 3-5 years’ corporate practice (M&A/VC/PE/securities) in a law firm or equivalent. Possess excellent verbal and written communication skills with an ability to influence attorneys. Strong planning, project management and organizational skills; comfortable juggling multiple matters. Excellent computer skills, such as Microsoft 365 and core legal tools (e.g., Copilot, iManage, Kira, Litera, Harvey). Ability to quickly get up to speed and master new applications and software is critical. Analytical and practical: distills legal concepts into clear resources and workflows. Facility analyzing, working with and presenting data. Service-oriented and responsive: builds trust with attorneys, follows through, and provides practical, on-the-spot support, and adjust to shifting priorities. Strong sense of urgency. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in Boston is $150,000 to $180,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Corporate Paralegal – Boston, New York
Office MULTIPLE Office Locations
Practice Area Corporate
Date Posted Jun 27, 2025
Application Deadline Jun 27, 2026
The Corporate Paralegal will provide paralegal support primarily to the corporate attorneys in the Boston or New York office(s) as well as providing support to the Corporate & Securities section across the firm, as needed. Responsibilities: Prepare for and assist with closings and client meetings. Prepare drafts of closing agenda, corporate resolutions, closing certificates, assignments, releases and bills of sale for attorney review. Assemble, catalogue and assist attorneys in analyzing due diligence. Order and assist attorneys in analyzing UCC, Tax Lien, and Litigation Searches. Order Certificates of Good Standing and certified documents and documentation for closings, agreement representations and back-up documentation for legal opinions. Maintain corporate and stock records. Prepare drafts of and file SEC, Blue Sky and UCC filings. Blue Sky research using Vital Law and preparation of summary charts. Prepare drafts of and file entity formation documents for profit and non-profit corporations, limited liability companies, business trusts and limited partnerships including: Certificates of Formation, Certificates of Limited Partnership, Articles/Certificates of Incorporation, By-Laws, Initial Action by Incorporator, Initial Director Action, Stock Subscription Agreements, Stock Certificates, Applications for Employer Identification Number, Foreign Qualifications and related documents. Prepare drafts of and file annual reports. Prepare drafts of and file documents for qualifications, mergers, conversions and dissolutions. Process audit letters. CARTA equity tracking. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 5+ years of corporate paralegal experience preferably in a mid to large law firm environment. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability and logical thought process. Ability to work under pressure, prioritize competing demands and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties, and skills that may be required for this position. The salary range for this position is $100,000 to $125,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Desktop Analyst – Los Angeles
Office Los Angeles
Practice Area Information Technology
Date Posted Mar 31, 2025
Application Deadline Aug 20, 2027
The Desktop Analyst delivers primary 2nd and 3rd level support to the user community. Analysts are responsible for the day-to-day desktop systems deployment, maintenance and support. In addition, Analysts will handle assigned project work, research issues, moves and replacement equipment requests. This position works closely with the Helpdesk and other Information Technology groups to ensure timely and reliable service.
*Work schedule will be 8:30am – 4:30pm
Responsibilities:
Install, configure and troubleshoot desktop and laptop hardware, peripherals, operating system and firm business software.
Troubleshoot client-side network connectivity issues both hardware (NIC/cabling) and software (application connectivity to servers/Internet).
Configure and troubleshoot both HP network class and local printers.
Perform interoffice computer equipment moves and new employee setups.
Troubleshoot remote access issues both software and hardware.
Setup and troubleshoot various Smartphone devices.
Research and resolve software/hardware errors through OEM, vendors and technical literature while routing other issues to appropriate staff when applicable.
Monitor Desktop ticket queue and respond promptly to tickets keeping the user informed of status and resolutions while maintaining the firm’s service level agreement.
Clearly document each case in the ticket management software, annotate all updates and properly document a final resolution.
Perform audio-visual setups including video conferencing, LCD projectors, laptops and live web cast configurations to ensure meetings launch/start successfully by working closely with the AV and local Conference Service teams.
Maintain and document inventory and supply needs including monitors, keyboards, mice and other peripherals.
Coordinate with Operation group on all equipment moves, relocations and setups.
Assume additional responsibilities as requested.
This role requires regular (100%) in office presence.
Qualifications:
Bachelor’s degree preferred.
5+ years of desktop experience in a professional services environment; Law Firm experience preferred.
Excellent computer skills, including proficiency in using Windows 11, Active Directory, O365, iManage, Intune Company Portal, Microsoft Authenticator, System Center Endpoint Protection, Citrix, VPN. Hardware includes desktops, laptops, Smartphones, HP printers and scanners.
Ability to quickly get up to speed and master new applications and software is critical.
Exceptional hardware and software problem-solving and analytical abilities.
Demonstrated proficiency with rollouts, migrations and upgrades are required.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Individuals should possess or consider pursuing MTA/MCSA certification and specialized computer training.
Flexibility to work overtime when necessary.
The salary range for this position in Los Angeles is $85,000 to $95,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Foreign Filing Paralegal Manager – All U.S. Offices
Office MULTIPLE Office Locations
Practice Area Intellectual Property
Date Posted Jul 24, 2025
Application Deadline Jul 24, 2026
The Foreign Filing Paralegal Manager will lead the foreign filing paralegal. This role is key in ensuring smooth operations across international patent filings, delivering exceptional client service, and cultivating team excellence through thoughtful supervision, training, and workflow coordination. The Manager will collaborate closely with attorneys, clients, and administrative staff and will report directly to the IP Operations Manager. Responsibilities: Supervise and support foreign paralegals in the preparation and filing of foreign and PCT applications. Facilitate communication and coordination with international patent offices, attorneys, and clients. Direct team workflow, assign cases in collaboration with firm leadership, and ensure timely completion of tasks. Track billable and non-billable hours for the foreign paralegal team, manage leave schedules, and maintain balanced coverage. Deliver targeted training, mentorship, and ongoing professional development for team members. Support the onboarding of new team members and reinforce best practices across the group. Assist in the performance review process and provide feedback in collaboration with HR and firm leadership. Develop and maintain a comprehensive Foreign Filing Paralegal Handbook to formalize standards and procedures. Provide backup support to the foreign paralegal team when needed. Take on additional leadership tasks as assigned. Co-chair Paralegal Best Practices Committee with other paralegal/assistant managers. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required or equivalent work experience. Minimum of 8 years’ experience in foreign patent filing within a law firm environment. Demonstrated supervisory experience and proven team leadership. In-depth knowledge of global patent laws, procedures, and regulatory requirements. Excellent communication and interpersonal skills. Strong organizational and prioritization abilities; detail-oriented and proactive. Skilled in problem-solving and independent decision-making. Ability to manage multiple deadlines and adapt to shifting priorities. Collaborative mindset with professionalism across all levels of the firm. High standards of client service and team support. Technologically adept; proficiency in MS Word, Outlook, Excel, PowerPoint; comfortable learning new applications. Integrity, discretion, and a commitment to quality. Flexibility to work extended hours as needed. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities. Strong planning, project management, and organizational skills. Strong sense of urgency. Facilitate analysis, working with and presenting data. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service, with demonstrated ability to instill this in others. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. The ability to quickly get up to speed and master new applications and software is critical. Prior experience managing staff is required. Demonstrated ability to motivate and develop teams. Proven leadership and management abilities. Demonstrated experience in employee relations, performance improvement, and separations. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in Boston, New York City, San Diego, San Francisco, Los Angeles and Washington D.C. is $135,000 to $145,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Innovation Solutions Specialist - Boston
Office Boston
Practice Area Innovation, AI, and E-Data Consulting Group
Date Posted Oct 27, 2025
Application Deadline Jun 05, 2026
We are a leading global law firm known for innovation, collaboration, and excellence. Our Innovation, AI, and E-Data Consulting team is expanding to meet growing demand for technology‑enabled solutions across the firm and with our clients. We’re seeking an Innovation Solutions Specialist to help build cutting-edge applications and workflows that support legal practice groups, enhance client service, and modernize legal operations. This role focuses on designing and delivering client‑centric, low/no‑code workflows and lightweight applications using Microsoft productivity and automation suite and secure integrations across the firm’s legal technology and eDiscovery ecosystems. The ideal candidate excels at translating legal requests into secure, repeatable workflows, integrating with enterprise systems via APIs/connectors, and applying light scripting for automation. Exposure to AI tools (e.g., Copilot Studio) is a plus, and agentic approaches may be encountered on select projects under guidance. Work product is delivered under attorney oversight with pragmatic QC, and timekeeping is required for client‑facing matters. The role provides exposure to AI initiatives and is a strong entry point for candidates from enterprise systems who are interested in future career pathways into AI. Key Responsibilities Design, configure, and support enterprise workflows and lightweight applications for attorneys, practice groups, and clients. Build and maintain automation and intelligent workflows using modern low/no-code platforms, including Microsoft 365/Power Platform; deliver attorney‑supervised first passes with pragmatic QC. Translate legal requirements into scalable, efficient, and secure workflows; document assumptions, limits, and review steps. Contribute to internal legal tools and data apps; evaluate and package reusable templates for repeat use. Create and configure integrations between firm systems and third‑party platforms via APIs/connectors, coordinating with IT on security and permissions. Develop light scripts for data preparation or automation (e.g., Python or JavaScript) as needed. Collaborate with Innovation, attorneys, KM, Research Services, and IT to gather requirements and deliver impactful tools. Support pilots that leverage AI-related features. Stay current on enterprise collaboration/automation capabilities and responsible governance practices. Required Qualifications 3+ years in legal, consulting, or enterprise environments or a portfolio of shipped low/no‑code automation and workflow solutions. Hands‑on experience with Microsoft 365 and other low/no‑code workflow builders (e.g., Power Automate, Zapier, Make, Power Apps). Experience configuring enterprise integrations using REST APIs, GraphQL, streaming, or event‑driven connectors; familiarity with common enterprise apps/DMS. General coding/scripting for automation and data preparation (e.g., Python or JavaScript) Ability to translate ambiguous legal asks into clear, testable workflows with appropriate guardrails and attorney review steps. Working knowledge of confidentiality, access controls, and retention for client data. Strong teamwork and collaboration skills, with a curiosity and willingness to constantly learn. Preferred Qualifications Copilot Studio and Agentic orchestration exposure for multi‑step workflows with human‑in‑the‑loop checkpoints familiarity. Experience with enterprise search and retrieval solutions (e.g., connector‑based indexing, RAG‑style patterns). Conceptual understanding of vector search/embedding concepts. Exposure to Azure and Microsoft cloud services; experience with OpenAI‑style platforms. Understanding of legal tech ecosystems (DMS, eDiscovery, contract tools) and of privacy, access control, and retention in professional services. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in Boston is $100,000 to $125,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Intellectual Property Litigation Paralegal - Boston
Office Boston
Practice Area Intellectual Property
Date Posted Oct 08, 2025
Application Deadline Jul 31, 2026
The Intellectual Property (IP) Litigation Legal Assistant (Paralegal) will support the IP Litigation attorneys within the IP Section. The IP Litigation Legal Assistant will be responsible for providing case management, document production and review, legal research, trial preparation and other substantive duties with an emphasis on U.S. International Trade Commission (ITC) and section 337 matters. Responsibilities: Handle complex case management for ITC and federal district court litigation including discovery, research, Markman hearings and trial preparation and attendance. Manage paper and electronic discovery process and support attorneys in all phases of discovery and trial preparation, including coordination of electronic and paper discovery, depositions, transcripts and trial support. Create, organize and maintain databases, privilege logs and files containing discovery documents, physical evidence, summaries, deposition transcripts etc. Manage documents and war rooms and work with attorneys to coordinate large-scale document productions and reviews. Research all case documents, materials, rule and court procedure and prior testimony and publications of opposing experts; analyze, summarize and compile timelines and reports regarding findings. Obtain all necessary information and materials from vendors, clients and government agencies such as the USPTO, PAIR, and USITC-EDIs etc. Oversee and coordinate logistics for depositions. Assist with and prepare for meetings with clients, witnesses, experts and outside counsel. Coordinate the preparation and filing of briefs and legal documents: draft routine filings; perform legal cite-checking, blue booking and shepardizing; compile appendices and exhibits; prepare and submit electronic court filings. Manage all trial preparation and support activity: manage trial exhibits; prepare trial notebooks; maintain expert binders; war room set up; communicate with experts and fact witnesses etc. Manage post trial matters. Monitor rule and other changes in the federal and state courts and the ITC and USPTO and other administrative forums where the firm practices. Remain current in technology developments in the legal industry. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 4+ years of litigation experience; Patent and ITC litigation experience preferred. Strong expertise in all stages of litigation process. Knowledge of USPTO and ITC practices and procedures preferred. Knowledge of document management and review software, including DeskSite, Relativity, West Case Notebook, and TrialDirector. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime and travel when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position. The salary range for this position in Boston is $114,000 to $130,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Litigation Assistant - Los Angeles
Office Los Angeles
Practice Area Litigation
Date Posted Oct 13, 2025
Application Deadline May 29, 2026
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Litigation practice. Collaboration with team members is an important component of any role at Mintz. Therefore, the firm requires working from the office approximately 80% of the time in accordance with the firm’s published guidelines. Responsibilities: Prepare correspondence, memoranda and other documents in an accurate and timely manner. Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements. Process monthly billing (input draft edits, review billing guidelines if applicable, finalize bills, email and mail client invoices) by working closely with assigned billing specialist. Drive the timely recording of attorney billable hours worked according to the firm’s Time Entry Policy; be an expert on the policy and stay current with any changes. Keep current with expense reporting and process check requests. Work with Attorney Development to assist attorneys in monitoring and reporting CLE credits. Initiate conflict process, draft engagement letters, submit intake documentation for processing, follow up as necessary for signatures and retainers, save executed engagement letter to Document Management System (“DMS”). Responsible for ensuring all client DMS workspaces are properly organized, and that all versions and document preparations are done in our DMS to preserve version control and integrity of client record per the Firm’s Information Governance Policy. Provide attorney guidance on Outlook folders / DMS Links and monitor to ensure client email filing conforms to Retention policy Implement process to close client matters on a timely basis. Assist attorneys in maintenance and/or disposition of records while adhering to firm Records Policy. Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients. Work collaboratively with assigned team and section mates. Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance. Proactively participate in training opportunities to advance skill levels and efficiency in firm software. Retrieve, review, and save pleadings, court documents, discovery, etc. to DMS in appropriate client workspace. Monitor litigation deadlines and assist attorneys in drafting motions, responses, and other legal pleadings under the attorney’s direction. Conduct research on cases, rules, statutes, etc., as requested by attorneys, including contact with court personnel as needed to ensure all documents are prepared according to specific court and judge’s rules. Format, finalize, file, and serve all court documents in a timely manner while adhering to all court rules. Assist in the preparation and organization of documents, exhibits, etc. for state and federal filings, hearings, depositions, and trial. Prepare notices of deposition, subpoenas, and written discovery responses, including requests for production of documents, requests for admission, and interrogatories; serve on all parties; and arrange for service of process and court reporters. Work with E-Data Consulting Group, bates-number document production, and service on all parties. Assume additional responsibilities as requested. Qualifications: College degree or relevant work experience required. 5+ year’s secretarial or administrative experience, preferably in legal or professional services organization. Knowledge of legal terminology, civil procedures and discovery is required. Knowledge of CA Court system is required. Knowledge of filing documents with courts and other agencies. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability and logical thought process. Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. The salary range for this position in Los Angeles is $80,000 to $105,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Manager of Administration - Los Angeles
Office Los Angeles
Practice Area Operations
Date Posted Sep 12, 2025
Application Deadline Dec 26, 2031
The Manager of Administration will be responsible for overseeing the daily operations and overall presentation of the Los Angeles, CA office, ensuring a well-functioning and professional environment. Serving as the primary on-site liaison for all firm administrative departments, the Manager will facilitate seamless communication and coordination across teams. This role requires regular interaction with attorneys and professional staff to support their needs and maintain operational efficiency. The Manager will report to the Chief Administrative Officer (“CAO”). In collaboration with the Office Managing Member (“OMM”), the Manager will maintain a professional and positive work environment by facilitating effective communication and information-sharing amongst all employees. Responsibilities:
Serve as a trusted advisor to the OMM and others on employee engagement and culture.
Support strategic plans by accomplishing established short and long-term goals.
Administer firm policies and procedures.
Ensure operations functions are delivering high quality and efficient service to the firm’s attorneys and professional staff. Review, refine and modify office procedures as needed.
Manage the day-to-day operations of the office; troubleshoot and prioritize the use of professional staff and facilities. Manage workflow, assignments, work schedules and staffing.
Escalate issues, when necessary, to CAO. Manage, develop, lead, and provide guidance to the assistants, ensuring they are working efficiently and effectively to deliver best in class service.
Regularly monitor performance and optimize service by assessing skills and understanding needs of attorneys.
Work with the Professional Staff Talent Acquisition Team to recruit assistants; participate in the interviewing process for all other professional staff who will sit in Los Angeles, CA and provide input on hiring decisions.
Work closely with Legal Recruiting, Attorney Development and Business Development to manage the on-boarding process for lateral member new hires to ensure a successful integration.
Work with Professional Staff Talent Acquisition Team and Attorney Development to manage administrative processes (e.g. benefits enrollment, time entries, IT coordination etc.) related to employee onboarding and departures.
In collaboration with HR Business Partner (“HRBP”), provide feedback and coaching for professional development and individual performance improvement to assistants and professional staff. Work with HRBP to handle discipline and termination of professional staff in accordance with firm policies and procedures.
Evaluate performance of the assistants, synthesize additional feedback, and conduct annual performance review meetings.
Manage Ceridian Dayforce process, PTO requests, overtime and daily/evening/event coverage.
Support billing, collections and other financial management functions.
Prepare annual operating and capital budgets for office. Monitor and approve related invoices. Review monthly expense reports to ensure accuracy of billing and budget compliance.
With the CAO, oversee construction and all related project activities. Identify opportunities to accelerate schedule and control costs. Communicate critical information to attorneys and professional staff on an as-needed basis.
Serve as primary contact with landlord and work closely with appropriate personnel to resolve building-related issues.
Oversee office security, manage and control access cards and keys; manage access for employees and visitors.
Maintain space and personnel information used for analyzing office costs and tracking utilization. Work closely with departmental leaders to determine office assignments and appropriate use of space.
Oversee relationships with all vendors. Oversee and provide direction to outsourced on-site office services staff. Participate in the process of selecting qualified providers.
Update office business continuity materials. Act as liaison with building management.
Occasional travel required.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
4+ years of experience in office administration and/or HR management, law firm experience preferred.
Excellent general business acumen across multiple competencies.
Excellent service delivery skills.
Proven leadership skills with the ability to develop and motivate staff.
Experience in recruiting, onboarding, employee relations, performance improvement and separations.
Strong written and oral communication skills with the ability to positively influence others.
Excellent judgment.
Must be comfortable analyzing, working with and presenting data.
Must be highly responsive, organized, and have proven track record of successful execution of plans and delivery of results.
Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the firm’s members, associates and staff.
Deep personal commitment to integrity and the highest standards of ethics.
Must have a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Comfortable handling and maintaining highly confidential information.
Must display the highest level of diplomacy, tact and discretion.
Demonstrated ability to grasp and implement new concepts quickly.
Strong sense of urgency.
Ability to collaborate with colleagues at all levels; facilitating teamwork; and identifying opportunities to develop new processes/infrastructure.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
Excellent computer skills, including proficiency in using Microsoft Word, PowerPoint and Excel. Ability to quickly get up to speed and master new applications and software.
The salary range for this position in Los Angeles is $145,000 to $165,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Manager of Professional Staff Training and Development – Boston
Office Boston
Practice Area Human Resources
Date Posted Jul 18, 2025
Application Deadline Jul 18, 2026
The Manager of Professional Staff Training and Development is responsible for identifying and assessing training needs, creating tailored training plans, and implementing various training methods to drive employee growth and support a high-performance culture. This position monitors training program effectiveness, manages a budget, and stays updated on training trends. The ideal candidate has a passion for helping employees grow and a demonstrated ability to align training initiatives with business goals. This position is part of our Human Resources Department and will report to the Director of Human Resources. Responsibilities: Collaborates with the Director of Human Resources to develop and drive the training strategy for the firm’s professional staff. Identifies and assesses current and future training needs through consultation with the Director of HR, HR Business Partners (HRBPs), and professional staff managers. Prepare comprehensive and strategic training plans based firm goals. Evaluate external trainers and training tools and make recommendations to support objectives. Develop, implement and embed training programs throughout the firm’s administrative functions, beginning with onboarding new hires, soft skills training, compliance, and leadership skills development. Design engaging learning content using a mix of classroom, virtual, and self-directed methods. Evaluate training effectiveness using metrics such as post-training assessments, employee feedback, and overall improvement in employee performance. Set and manage the annual training budget, resources, and vendor relationships. Lead and mentor a Training Specialist. Stay current on learning and development trends, tools, and best practices. Evaluate and leverage AI tools that will help drive initiatives. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 7+ years of experience in professional services or corporate training or learning and development, with at least 2 years in a leadership or managerial role. Experience with Learning Management Systems (LMS) and LinkedIn Learning or other online training platforms. Excellent communication, presentation, and facilitation skills. Ability to manage multiple priorities and stakeholders in a fast-paced environment. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency. Facility analyzing, working with and presenting data. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in Boston is $125,000 to $140,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Practice Coordinator (Corporate and Immigration) – Boston
Office Boston
Practice Area Practice Group Management
Date Posted Jul 24, 2025
Application Deadline Jul 24, 2026
The Practice Coordinator (“PC”) will play an important role as part of the Practice Management team embedded in Corporate Section and Immigration Section (and known collectively as the “Division”). The PC will assist the Senior Practice Managers (“SPMs”) and Practice Specialist (“PS”) operating in the Division with all aspects of managing their respective practice groups, including coordinating a full range of practice development and staffing activities, budget monitoring, and other business and administrative support critical to the daily operation and long-term growth of the practice groups. Working within the various practice groups and reporting to the SPMs, the PC will collaborate with other administrative departments at the Firm to ensure the successful implementation of various Section, Division, and Firm objectives. Responsibilities: Collect, maintain, and analyze practice group information for various purposes, including staffing and evaluations, and assist with the creation and implementation of new tracking tools and processes as needed. Prepare and distribute weekly reports summarizing workload, financial performance, and operational metrics for key stakeholders. Assist with organizing Section and practice group meetings, retreats, and events. Work with SPMs and PS to monitor practice group budgets, practice data, and other financial metrics, including reviewing and approving certain vendor invoices. Assist with updating and maintaining Section intranet sites, including simple coding to independently update intranet sites. Contribute to the integration of interns, project analysts, and other rotational support teams and resources. Schedule trainings and meetings as part of attorney or paraprofessional onboarding as needed. Assist SPMs with the monitoring and augmenting of section specific training. Assist with HR functions such as the annual performance review process, including collecting feedback and monitoring of billable and non-billable time. Act as liaison to, and collaborate with, other practice groups and administrative departments regarding practice support needs, as directed by SPMs. Assist SPMs as they monitor associate development to ensure progression in desired practice areas and participation in various training opportunities. Procedurally oversee the collection of weekly associate workload reports, which may include learning software programs such as ViDesktop. Assume additional responsibilities as needed. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 1+ years of administrative experience in a professional service setting preferred. Excellent written and verbal communication skills. Excellent organizational, administrative and time management skills with the ability to manage competing priorities and deadlines across multiple workstreams. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Demonstrates the ability to professionally interact and collaborate with colleagues and internal stakeholders at all levels. Demonstrates a willingness to accept constructive feedback and training. Ability to work independently and as part of a team. Outstanding sense of client service, in supporting team members and stakeholders across the firm; consistently demonstrating professionalism, follow-through, and a solutions-oriented mindset. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Self-motivated to produce quality work. High level of integrity and honesty. Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. Ability to quickly get up to speed and master new applications and software. Proficiency in Excel, including comfort with formulas, budget tracking, and data manipulation Flexibility to work overtime and travel to other offices as necessary. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. Ability to quickly get up to speed and master new applications and software. Proficiency in Excel, including comfort with formulas, budget tracking, and data manipulation. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. The ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in Boston is $50,000 to $52,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Practice Manager, Corporate - Boston
Office Boston
Practice Area Corporate
Date Posted Oct 09, 2025
Application Deadline Oct 09, 2026
The Practice Manager, Corporate (“Practice Manager”) will work closely with Practice, Section, and Division leadership to facilitate the effective management of certain key aspects of the Corporate Section and other Sections as needed, including serving as the Section’s point person when collaborating with other administrative departments on operational and strategic matters. The Practice Manager is a highly collaborative self-starter with demonstrated experience, confidence, and professionalism in communicating with administrative management and timekeepers at all levels of the organization. The Practice Manager will collaborate with peers in other Practice Management teams as well as other administrative groups to develop best-in-class practices and operational infrastructure that are aligned with achieving the goals of the Sections, Division, and Firm. Responsibilities: Section Administration Partner with Senior Practice Manager and Section Managers to lead the operational and strategic aspects of the Section and serve as a resource for connectivity among other Sections and administrative personnel. Oversee Section budgets, including reviewing, approving, and monitoring spending. Assist with planning and facilitating Section and Member meetings including agenda development and content creation. Contribute toward Section-focused communications from Section management. Plan and coordinate various Section events to promote group cohesiveness and recognize accomplishments. Assist with implementation of Section operational initiatives and strategic plans. Other Section specific responsibilities as requested. Work Allocation Manage allocation of assignments for Associates and off-track attorneys to optimize attorney utilization and support attorney development. Analyze and oversee reporting of metrics to measure and monitor allocation of work. Identify areas of improvement with existing workflow processes and SOPs. Business Intelligence Team with Finance to prepare reporting and analytics to develop business intelligence that informs Section and Firm leadership on trends related to Section management, including talent management, financial performance, and knowledge management. Collaborate with Section management and relevant administrative teams to identify actionable issues and plans arising out of metrics analysis with the goal of facilitating related efforts to support and advance Section initiatives and business goals. Partner with Innovation team to support knowledge management initiatives. Professional Development and Performance Management Be a resource for Associates regarding day-to-day questions. Conduct regularly recurring check-in meetings with Associates. Travel to other offices to develop and strengthen relationships and bolster efforts to enhance culture, as needed. Collaborate with Attorney Development to review, update, and facilitate Section training programs, including identification and recruitment of instructors. Collaborate with the Attorney Development on mentoring initiatives for Associates. Identify and facilitate external professional development opportunities (i.e., conferences, Bar offerings, etc.) for the Section. Advise Associates on professional development plans. Collaborate with appropriate administrative departments in connection with Associate accolade submissions. Work with Attorney Development to monitor attorney performance, identify development gaps, and escalate as needed issues for review by Section management. Participate in the attorney evaluation process, including reading feedback, drafting performance review composites, and participating in mid-year check-in meetings and year-end evaluation meetings. Recruiting and Human Resources Identify and assess attorney hiring needs; make recommendations to Section management. Collaborate with Recruiting to facilitate efficient recruiting efforts, including participating in the interviewing process for attorneys, as requested. Coordinate with Attorney Development to facilitate orientation and integration of new attorneys. Coordinate with Attorney Development to manage attorney on/off-ramping for leaves of absence, including managing staffing needs. Assist with managing the departing attorney process. Team Management Work with Practice Manager peers in other Sections, Senior Practice Managers, and the Director of Practice Management to develop best in class practices, tools, and processes to streamline and promote efficiencies across the Practice Management team. Together with others in the Division’s Practice Management team, work to support and manage the workload and professional development of the Division’s Practice Coordinator(s) and/or Practice Specialist(s) through coaching, mentoring, delegation, and supervision. Miscellaneous Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required; J.D. preferred. 5+ years of experience in a large law firm, a portion of which should be working in practice management, professional development, and/or human resources. Strong analytical abilities, project management, attention to detail and organizational skills. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Facility analyzing, working with, and presenting data. Possess a creative, proactive, and “hands-on” approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Ability to work independently and as part of a team in a way that fosters collaborative working relationships. Outstanding sense of customer service, with demonstrated ability to instill this in others. Strong leadership and management abilities. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information. Experience in employee relations, performance improvement and separations. Understanding of law firm economics. Excellent computer skills, including proficiency in Microsoft Word, Outlook, Excel and PowerPoint. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position. The salary range for this position in Boston is $125,000 to $140,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. Privacy Notice for California Applicants |
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Senior Collections Manager - Boston
Office MULTIPLE Office Locations
Practice Area Finance
Date Posted Sep 18, 2025
Application Deadline May 29, 2026
The Senior Collections Manager is responsible for overseeing the firm’s Collections and Cash Application operations. This role is responsible for ensuring timely and effective collection of accounts receivable and is accountable for developing and implementing strategies to improve cash flow, reduce aged receivables, and maintain strong client relationships. The position requires close collaboration with Members (Partners), Assistants, Billing, and clients to resolve outstanding balances while maintaining the firm’s professional standards. Primary Responsibilities Lead the overhaul of the firm’s Collections function and recommend/adopt industry best practices as related to the Collections operations. Develop and implement firm-wide collections strategies and policies. Proactively monitor and analyze accounts receivable and collection metrics. Adopt the mentality of continuous process improvement within the Collections team and look for opportunities to improve processes and improve efficiencies on the ongoing basis. Collaborate with attorneys to resolve client billing and payment issues. Communicate with clients regarding outstanding invoices in a professional and diplomatic manner. Set up monthly collections’ targets and monitor performance against set targets. Proactively follow up on the missed collections. Lead and manage the Collections team, providing guidance, training, and performance evaluations. Ensure compliance with firm policies and legal regulations related to collections. Manage period end processes and assist with the year-end audit as needed. Job Qualifications Bachelor’s degree in Finance, Accounting, Business Administration, or related field. 7+ years of experience in Collections, with at least 3 years in a law firm or professional services environment. Technical & Specialist Knowledge Proficiency in legal financial systems (e.g., Elite, Aderant, etc.) and Microsoft Office Suite. Must have strong information technology skills and experience with the digitization of the Collections operations Competencies Proven leadership and team management experience. Strong sense of client service. Excellent analytical, communication, and negotiation skills. Exercise high level of discretion in handling sensitive and confidential client information. Excellent organizational skills and attention to detail Ability to prioritize tasks and to delegate them when appropriate Comfortable in challenging the status quo. Display sound judgement Ability to function well in a high-paced environment Ability to build and maintain relationships across all levels of the organization. Aptitude for learning new applications, systems and processes This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in Boston is $155,000 to $175,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Senior Information Governance Analyst - Boston
Office Boston
Practice Area Information Governance
Date Posted Oct 30, 2025
Application Deadline Aug 13, 2027
The IG Senior Systems Analyst supports the implementation and optimization of systems and workflows that drive the Firm’s Data Governance Program. This role helps ensure secure, compliant, and efficient data management across platforms, and collaborates with IT, Privacy, Records, and other teams to translate IG governance policies into actionable technology solutions. Key responsibilities include managing governance tools, automating workflows, supporting data remediation, and providing technical and operational support for policy enforcement and incident response.
The Senior Systems Analyst reports to the IG Manager: Data Governance & Operations.
Responsibilities:
Operational Management
Serve as the lead for IG data governance, ensuring alignment with firm policies and client requirements.
Oversee daily operations related to data governance, including access controls, policy enforcement, exception handling, and incident response.
Collaborate with cross-functional stakeholders to implement governance policies and track project milestones and deliverables.
Partner with IT and third-party vendors to support IG technology goals, including integrations, remediation, process automation, data analysis, and system configuration.
Lead the administration and strategic optimization of IG governance platforms to ensure secure, compliant, and high-performing data operations.
Oversee the classification, storage, and disposition of original IG Matter Mobility data to ensure compliance with governance standards and operational needs.
Data Quality & Remediation
Design, operationalize, and execute procedures for data remediation, including the identification, cleanup, and correction of inaccurate, outdated, or misclassified data.
Leverage data analytics to support IG strategy, risk identification, and adoption tracking.
Analyze user data footprints across repositories to identify training needs and compliance gaps.
Technology & Automation
Design, test, and implement automated workflows to support data governance initiatives and ensure auditability.
Participate in system testing, upgrades, and change management processes to maintain continuity of governance controls.
Provide technical support and troubleshooting for IG-related applications and workflows.
AI & Emerging Technologies
Enable AI capabilities by facilitating the organization and standardization of unstructured data in alignment with governance protocols.
Monitor ethical and compliance risks associated with AI systems.
Reporting & Documentation
Leverage visualization tools to generate metrics, dashboards, and narrative reports that support leadership presentations and compliance reviews.
Conduct research and analysis using reporting tools to inform governance strategy and decision-making.
Develop and maintain documentation, SOPs, and training materials related to data security and governance.
Support integration of Information Governance policies into document management systems and related platforms.
Assume additional responsibilities as assigned.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Four-year college degree or equivalent combination of education and work experience.
Minimum 5 years’ experience in Information Technology, Information Governance, Data Governance or Legal Operations, preferably in a legal setting or professional services environment.
Experience with Microsoft Purview, ServiceNow, SharePoint, and/or workflow automation tools (e.g., Power Automate, Power BI, etc.) preferred.
Administrative-level experience with iManage preferred.
Familiarity with SQL, reporting tools, and system documentation preferred.
Understanding of data privacy, client confidentiality, and legal compliance requirements.
Excellent planning, organizational and project management skills.
Strong analytical and problem-solving abilities.
Exceptional attention to detail and accuracy.
Effective oral, written, and interpersonal communication skills with internal and external stakeholders.
Ability to work independently and collaboratively with cross-functional teams.
Ability to prioritize, execute, and problem solve in a fast-paced environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Prior experience with document management systems; iManage preferred. Ability to quickly get up to speed and master new applications and software is critical. The salary range for this position in Boston is $95,000 to $115,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Resource and Systems Specialist - Boston
Office Boston
Practice Area Research Services
Date Posted Oct 01, 2025
Application Deadline Aug 20, 2027
The Senior Resource and Systems Specialist will serve the Firm by managing the access, and overall administration of the electronic resources and applications. This position requires an understanding of technology and resource and systems services within a large law firm. This position will report to the Manager, Resources and Systems.
Responsibilities:
Aggregate and maintain usage data for licensed electronic resources.
Understand and identify resource strengths and weakness for both content and technical features, and analyze usage in order to make recommendations for catalog acquisitions and eliminations.
Collaborate with other Research Services staff, Information Technology staff, and legal practice groups to ensure the availability and accessibility of both relevant and section specific content via the Firm's SharePoint intranet.
Understand electronic cataloging systems and database management best practices to maintain internal systems and provide recommendations for improvements.
Monitor, recommend, and implement technology and technical workflows changes to improve the department's efficiency and effectiveness.
Work with multiple vendors to ensure we are receiving all technical benefits available and that we are aware of, vetting, and implementing new technologies in a timely manner.
Work regularly with other Research Services staff in a highly collaborative and supportive environment.
Assume additional responsibilities or projects as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required, MLS or JD preferred.
5+ years relevant experience in a law firm environment required.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
The salary range for this position in Boston is $85,000 to $95,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Trademark Paralegal – All U.S. Offices
Office MULTIPLE Office Locations
Practice Area Intellectual Property
Date Posted Sep 26, 2025
Application Deadline Aug 20, 2027
We are seeking a Senior Trademark Paralegal who is a proactive self-starter and quick learner with the ability to work independently with minimal supervision in our dynamic, fast paced, and high volume trademark and copyright practice. The position will based in our Boston, New York, Washington D.C., San Francisco or San Diego office. Responsibilities: Prepare, coordinate, and file trademark filings, assignments, and other forms at the United States Patent & Trademark Office (USPTO), Trademark Trial and Appeals Board (TTAB), World Intellectual Property Organization (WIPO), foreign trademark offices (working with local counsel as necessary) and the United States Copyright Office;
Manage all aspects of domestic and international trademark prosecution and portfolio management, including preparing various trademark filings and supporting documents, tracking and managing docket deadlines, routine client reporting, assisting with office action responses, updating trademark office records, instructing and managing local counsel in foreign countries;
Communicate directly with clients and local counsel regarding filings, status updates and developments, deadlines, inquiries, and action items;
Conduct and analyze trademark clearance searches using search platforms and trademark office websites;
Search and analyze online and client materials for specimens of use and supporting evidence for office action responses;
Create and maintain various charts and reports;
Assist with trademark oppositions and cancellations, UDRP proceedings, DMCA takedown requests;
Analyze watch notices, monitor third party filings, and investigate potential enforcement targets and write up findings;
Provide support on trademark/copyright/domain aspects of commercial transactions, including conducting due diligence, preparing disclosure schedules, preparing assignments and licenses, recording chain of title updates;
Prepare and file copyright applications, assignments and DMCA Agent formats the U.S. Copyright Office;
Review and ensure data accuracy in docket and files, track action items, and maintain records in an organized manner;
Assist with special projects and additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
A bachelor’s degree is required.
A minimum of 10+ years of prior experience primarily focusing on trademark prosecution and portfolio management at a law firm with a strong trademark practice or a corporate in-house department (with at least 5+ years spent at a law firm); experience with trademark litigation or dispute proceedings a plus.
Strong expertise in: U.S. trademark law, USPTO and TTAB rules, manuals, and procedures; Madrid Protocol and foreign trademark laws and rules; Experience with UDRP proceedings before WIPO and The Forum a plus
Strong preference given to experience with searching, prosecuting and policing life sciences trademark, including drug names and clinical trial brands;
Comfortable using trademark websites and software technology including USPTO’s TEAS, ESTTA, search platforms (e.g. Corsearch, Clarivate, DARTS-IP) docket software (e.g. Foundation IP (preferred), Inprotech, WebTMs), screen capture software (e.g. SnagIt), as well as knowledge management systems and MS Office programs.
Excellent skills in written and verbal communication, attention to detail, timeliness, efficiency, responsiveness, analytical ability, workload management, prioritizing competing demands, and performing under pressure;
Attitude; proactive, positive, collegial, and collaborate e; willing to learn, adapt, be flexible, and problem solve, receptive to feedback; problem solve creatively.
Outstanding sense of professionalism and client service; ability to handle confidential matters with discretion; high level of integrity, honesty, strong work ethic, and sound judgement;
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint; ability to quickly learn and master new applications and software;
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
The salary range for this position in Boston, New York, Washington D.C., San Diego, San Francisco, and Los Angeles is $120,000 to $160,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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