Administrative Coordinator - Los Angeles
Office Los Angeles
Practice Area Operations
Date Posted Mar 20, 2024
Application Deadline Aug 14, 2026
The Administrative Coordinator will be responsible for providing daily operations, facilities, conference services, and IT support to the Los Angeles office. Areas of responsibility include coordinating the purchase of supplies and equipment, processing invoices and credit card statements, assisting with the administration of the building’s security card access and space management software systems, troubleshooting, coordinating, and overseeing repair and maintenance services, local IT desktop support and meeting set-ups, and other general administrative tasks as required. This position is in the Los Angeles office and reports to the Manager of Administration.
Responsibilities:
Assist with conference room set-ups to ensure both internal and external meetings are connected.
Preferred skills with providing on-site IT desktop troubleshooting as needed.
Assist with obtaining new hire and guest badges with the building’s security.
Assist with setting up parking for new hires and maintaining active user list.
Assist with oversight and administration of the firm’s space management system (Maptician). This includes daily maintenance and ongoing changes to the system.
Coordinate service requests with building management and develop process for ensuring requests have been completed and end user follow up has occurred.
Work with Office Services to coordinate ordering office supplies, printed materials, equipment, furniture, keys, and other needed supplies.
Review invoices for accuracy and completeness, and confirm deliveries match up with invoices.
Work with appropriate vendors to ensure quality and timely deliveries and obtain missing documentation.
Assist with preparing invoices and processing through Chrome River for sign off by others.
Coordinate ordering of business cards and stationery. Monitor New Hire and Status announcements to ensure materials are ordered in a timely manner. Prepare card proofs, place orders, and track deliveries.
Oversee emergency preparedness function to ensure appropriate training, floor support and office participation in building evacuation drills. Coordinate CPR/AED training on an annual basis.
Assist in coordination of ergonomic equipment assessment and installation.
Assist in coordinating repairs and refurbishing of office furniture.
Assist with moving offices and furniture.
Provide back-up support to Reception if needed.
Assist with employee onboarding as needed.
Provide administrative support to Manager of Administration.
Assume additional responsibilities as requested.
This role requires regular (100%) in office presence.
Qualifications:
Bachelor’s degree is preferred.
Minimum of 1 year experience in an operations/facilities position, preferably within a professional services environment.
Excellent customer service skills.
Strong interpersonal and communications skills with the ability to interact effectively with all levels of firm personnel.
Must be self-motivated, proactive, a fast learner, dedicated to producing quality work and bringing assigned tasks and projects to completion.
Ability to work under pressure and prioritize competing demands.
Proficiency in MS Office Suite (Word, Excel, and Outlook) is required.
Must be extremely organized and responsive, with excellent follow through skills and attention to detail.
Must be able to multi-task and work independently.
Proven ability to work in a collaborative team environment while fostering strong client and customer service relationships.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $51,000 to $65,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant Managing Clerk - New York
Office New York
Practice Area Managing Clerks
Date Posted Aug 30, 2023
Application Deadline Aug 14, 2026
This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services and associated functions for actions in state and federal court, arbitration forums and administrative agencies.
Primary Docketing, Calendar and Associated Responsibilities:
Review calendar reports and collaborate with associate(s) before filing deadline.
Enter all incoming court papers into the CourtAlert docketing database.
Sync PDF images with the corresponding docket entries in CourtAlert.
Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.
Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
Monitor federal and state court dockets and maintain computerized case dockets.
Conduct document searches at federal and state courts and government agencies.
Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
Provide guidance and research on procedural and administrative questions, rule changes and judges’ information.
Regularly communicate with court clerks.
Assist attorneys with all state and federal electronic filings.
Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.
Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
Maintain attorney electronic filing registration and password database.
Provide training and education to new attorneys and staff, as needed.
Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
Occasional trips to court to file, retrieve, and deliver paper copies of documents.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years of litigation experience in a law firm preferred.
Knowledge of the New York Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
Excellent knowledge of how to handle all New York State Court (NYSCEF), and New York Federal Court filings
Knowledge of the basic litigation docketing and calendaring process.
Experience using CourtAlert or MA3000.
Experience with Completing PACER ECF Filings / Mass State Court Tylerhost E-Filings.
Experience with attorney service agencies.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
Licensed Notary Public helpful.
The salary range for this position in NY is $80,000 to $100,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Associate Business Development Manager (Employment and Immigration) - Boston
Office Boston
Practice Area Marketing
Date Posted Jan 23, 2024
Application Deadline Aug 14, 2026
Your primary focus will be driving strategic growth of clients and revenue in the firm’s Employment Practice, with additional support of the firm’s Immigration Practice. The successful candidate will be an energetic, process-oriented, business development professional with superior project management, communication (written and oral), and analytical skills. The role is supported by a Business Development Specialist, providing mentorship opportunities. The Associate Business Development Manager is a member of a team of approximately 40 marketing and business development professionals who collaborate to support all aspects of the firm’s go-to-market strategy.
Responsibilities:
Develop a nuanced understanding of both practices’ strengths, client bases, and market differentiators, and ensure that written content and pitch materials effectively communicate these key messages. Stay informed of ongoing client work, and incorporate meaningful “wins” into materials, as appropriate.
Monitor industry trends and use these developments to identify and implement new go-to-market strategies and enhance ongoing marketing and BD activities.
Collaborate with the leaders of both practices to develop strategic business development plans, including identifying growth areas and helping to execute on group-wide goals and objectives.
Work with these attorneys to identify individual business development goals and assist them draft and carryout corresponding plans outlining strategies and tactics to meet defined goals.
Manage the business development pipeline process and work closely with the attorneys to initiate and follow-up on sales leads, prospective client meetings, and sales preparation and follow-up. This includes coaching, responding to RFPs and drafting pitches, tailoring experience and sales messages, prepping and debriefing pitch teams, managing sales pipelines, tracking opportunities, among other things.
Collaborate with complimentary internal departments (e.g., Finance and Marketing Technology) to leverage firm data (e.g., client financials, pitch activity, etc.) and tech platforms to effectively inform and report on new and prospective client development activity and actions.
Support integration efforts for all lateral attorneys hired into the practices.
Work with the attorneys to develop thought leadership to support the sections’ strategic goals through events, industry reports, blog content, social media campaigns, etc.
Direct participation with strategic sponsorships, conferences and memberships supporting key initiatives and target audiences.
Collaborate with key departments across the firm (including diversity and inclusion, pricing, IT, etc.) to support the section and individual client needs.
Assist in budget preparation and monitoring, and work with section management to ensure strategic spending of those funds.
Mentor business development teammates, providing consistent feedback and identifying learning opportunities.
Assist in the planning and execution of internal meetings and events, including retreats, section, member, and practice meetings. Regularly present business development reports and updates.
Oversee both sections’ submissions to key legal industry awards and rankings, including Chambers USA, Legal 500, and Best Lawyers.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
5+ years of work experience in business development, preferably in a law firm or professional services environment.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Ability to manage multiple, often competing, priorities.
Ability to see the big picture and operationalize a plan that includes attention to detail and the ability to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, and client financials.
Ability to work both independently and as part of a team, as well as with people with varying communications styles.
Must be self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Excellent interpersonal skills.
Possess excellent verbal and written communication skills with an ability to influence others.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
General knowledge of social media platforms.
General knowledge of pricing strategy for legal services.
Ability to travel 20% or more and based on the needs of the position.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Business Development Manager (Corporate) - Boston
Office Boston
Practice Area Marketing
Date Posted Feb 02, 2024
Application Deadline Aug 14, 2026
Your primary responsibilities will be driving strategic business development and market visibility for the Venture Capital and Mergers & Acquisition practices. The successful candidate will be an energetic, process-oriented, business development professional with superior project management, communication (written and oral), and analytical skills. This role is part of a six-person business development team that manages all marketing and business development strategy, activity, and tracking for the broader Corporate Practice. The role manages a Sr. Business Development Specialist. Responsibilities:
Business Development
Work with assigned practices and attorneys to expand existing client relationships and develop new client relationships.
Coach attorneys on lead development, pitching, and follow-up.
Draft targeted pitch materials and RFP responses.
Collaborate with Finance and Marketing Tech teams to use firm data (client financials, pitch activity, etc.) and tech platforms to effectively inform and report on sales and client development activity and actions.
Work with practice leadership, attorneys, and Sr. Business Development Manager, to develop strategic plan for assigned practices; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy.
Marketing & Profile Raising
Work with practice leadership to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, etc.
Work with the PR team to drive visibility for attorneys in third party publications.
Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others.
Work with Sr. Business Development Specialist to oversee experience collection process ensuring that relevant experience appears on the website, in pitches and RFP responses, and other collateral materials.
Practice Support
Assist with integration efforts for lateral attorneys hired into assigned practices, including development of new collateral, internal integration, and client introductions.
Assist in budget preparation and regular review.
Manage and motivate Sr. Business Development Specialist.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications: Bachelor’s degree or higher required. 7+ years of work experience in business development in a law firm or professional services environment.
Ability to work in a fast-paced environment with competing time sensitive deadlines.
Outstanding client service mentality.
Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.
Ability to see the big picture and operationalize a plan in order to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, and client financials.
Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Excellent written, presentation, and verbal communications skills.
General knowledge of social media platforms.
Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.
Strong planning, project management, and organizational skills.
Takes a “hands-on” tactical approach.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Ability to travel 10% or more and based on the needs of the position.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Business Development Manager (Patent Prosecution) - Boston, San Diego
Office MULTIPLE Office Locations
Practice Area Marketing
Date Posted Mar 08, 2024
Application Deadline Aug 07, 2026
The IP Prosecution Business Development Manager will serve as the primary business development and marketing lead for the firm’s cross-border IP Prosecution Practice. This individual will aggressively drive brand visibility and new business opportunities for the practice and its top revenue generators. Working closely with practice group leaders and other key attorneys in IP Prosecution this position will provide strategic, commercial, and practical business development and client development support to consistently evolve and implement the practice group's strategic priorities.
Responsibilities:
Business Development
Work with assigned practices and attorneys to expand existing client relationships and develop new client relationships.
Closely monitor industry trends and use these developments to identify and implement go-to-market strategies.
Work with individual partners in the practice to craft their individual business plans and assist them throughout the year to achieve success on these goals.
Manage the selling process and work closely with partners to initiate and follow-up on sales leads, prospective client meetings, and sales preparation and follow-up. This includes coaching attorneys, responding to RFPs and pitches, tailoring experience and sales messages, prepping and debriefing pitch teams, and managing sales pipelines, among other things.
Collaborate with Finance and Marketing Tech teams to use firm data (client financials, pitch activity, etc.) and tech platforms to effectively inform and report on sales and client development activity and actions.
Work with practice leadership, key attorneys, and collaborate with the Business Development Manager for IP Litigation, to develop strategic plan for IP prosecution; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy.
Marketing & Profile Raising
Work with practice leadership and an Associate Business Development Manager to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, etc.
Work with the PR team to drive visibility for attorneys in third party publications.
Collaborate with the content and social media team to develop thought leadership campaigns that support the section’s strategic goals.
Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others.
Work with Business Development Specialist to oversee experience collection process ensuring that relevant experience appears on the website, in pitches and RFP responses, and other collateral materials.
Practice Support
Assist with integration efforts for lateral attorneys hired into IP Prosecution practices, including development of new collateral, internal integration, and client introductions.
Assist in budget preparation and work with section management to ensure strategic spending of those funds throughout the year.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
7+ years of work experience in business development in a law firm or professional services environment.
Experience in intellectual property preferred.
Ability to work in a fast-paced environment with competing time sensitive deadlines.
Outstanding client service mentality.
Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.
Ability to see the big picture and operationalize a plan in order to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, and client financials.
Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Excellent written, presentation, and verbal communications skills.
General knowledge of social media platforms.
Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.
Strong planning, project management, and organizational skills.
Takes a “hands-on” tactical approach.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Ability to travel 10% or more and based on the needs of the position.
The salary range for this position in CA is $145,000 to $170,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Corporate/Energy Assistant - Boston
Office Boston
Practice Area Assistants
Date Posted Apr 12, 2024
Application Deadline Aug 14, 2026
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Clean Energy, Climatic and Sustainability practice.
Responsibilities:
Provide the Chair of the Energy & Sustainability Practice with day-to-day operational support.
Prepare correspondence, memoranda, and other documents in an accurate and timely manner.
Manage and/or maintain extensive and ever-changing calendar(s) by scheduling appointments, coordinating meetings, conferences, and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist.
Actively coordinate with the collection’s specialist and assist with monthly collections.
Assist with Energy & Sustainability events.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production, and night assistance.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Work closely with business development on various events, pitch materials, and tracking various practice information.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1-3 year’s administrative experience, preferably in legal or professional services organization.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Corporate/Energy Assistant - Washington DC
Office Washington DC
Practice Area Assistants
Date Posted Mar 21, 2024
Application Deadline Aug 14, 2026
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Corporate/Energy Technology practice. Responsibilities: Prepare correspondence, memoranda and other documents in an accurate and timely manner. Manage and/or maintain extensive and ever changing calendar(s) by scheduling appointments, coordinating meetings, conferences and travel arrangements. Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist. Keep current with expense reporting and process check requests. Initiate conflict process, draft engagement letters and submit intake documentation for processing. Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients. Work collaboratively with assigned team and section mates. Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance. Proactively participate in training opportunities to advance skill levels and efficiency in firm software. Work closely with business development to assist in tracking various practice information. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications: Bachelor’s degree required 5+ years administrative experience, preferably in legal or professional services organization. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem solving skills, reasoning ability and logical thought process. Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Desktop Analyst - San Diego
Office San Diego
Practice Area Information Technology
Date Posted Nov 15, 2023
Application Deadline Aug 15, 2025
The Desktop Analyst delivers primary 3rd level support to the user community. Analysts are responsible for the day-to-day desktop systems deployment, maintenance and support. In addition, Analysts will handle assigned project work, research, moves and replacement equipment requests. This position works closely with the Helpdesk and other Information Technology groups to ensure timely and reliable service.
Responsibilities:
Install, configure and troubleshoot desktop and laptop hardware, peripherals, operating system and firm business software.
Troubleshoot client side network connectivity issues both hardware (NIC/cabling) and software (application connectivity to servers/Internet).
Configure and troubleshoot both HP network class and local printers.
Perform interoffice computer equipment moves and new employee setups.
Troubleshoot remote access issues both software and hardware.
Setup and troubleshoot various Smartphone devices.
Research and resolve software/hardware errors through OEM, vendors and technical literature while routing other issues to appropriate staff when applicable.
Monitor desktop queue and respond promptly to tickets keeping the user informed of status and resolutions while maintaining the firm’s service level agreement.
Clearly document each case in call management software, annotate all updates and properly document a final resolution.
Perform audio-visual setups including video conferencing, LCD projectors, laptops and live web cast configurations.
Maintain and document inventory and supply needs including monitors, keyboards, mice and other peripherals.
Coordinate with Operation group on all equipment moves, relocations and setups.
Assume additional responsibilities as requested.
This role requires regular (100%) in office presence.
Qualifications:
Bachelor’s degree preferred.
3+ years of desktop experience in a professional services environment.
Excellent computer skills, including proficiency in using Windows 10, Active Directory, Office 2016, Outlook 2016, iManage DeskSite, System Center Endpoint Protection, Citrix, VPN. Hardware includes HP desktops, Lenovo laptops, Smartphones, HP printers and scanners. Ability to quickly get up to speed and master new applications and software is critical.
Exceptional hardware and software problem-solving and analytical abilities.
Demonstrated proficiency with rollouts, migrations and upgrades are required.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Individuals should possess or consider pursuing MTA/MCSA certification and specialized computer training.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $65,000 to $78,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Diversity & Inclusion Coordinator - Boston, New York
Office MULTIPLE Office Locations
Practice Area Diversity, Equity & Inclusion
Date Posted Jan 03, 2024
Application Deadline Jul 17, 2025
The Diversity & Inclusion Coordinator hired for this position will play an important role as part of the Diversity & Inclusion Team. The coordinator will join the Chief Diversity, Equity and Inclusion Officer and Diversity & Inclusion Specialist to assist in all aspects of the Firm’s diversity and inclusion initiatives, including coordinating a full range of programs and initiatives, event planning, and other business and administrative support critical to the daily operation and long-term growth of the Firm’s diversity and inclusion strategy. The coordinator will collaborate with other administrative departments at the firm to ensure successful implementation of the various diversity and inclusion objectives. Responsibilities: Collaborate with the DEI team to implement and execute internal and external DEI initiatives in alignment with the firm’s overall DEI goals.
Work with the DEI team to measure the effectiveness of the firm’s DEI initiatives, tracking key metrics and outcomes.
Assist in the response to DEI-related industry surveys, rankings, and other submissions. Maintain a database of survey responses, awards, rankings, etc.
Coordinate event logistics, sponsorships, and partnerships for DEI-related events.
Create DEI-related collateral and presentations to support internal and external communication efforts.
Assist with the management of the DEI budget and expenses, ensuring efficient allocation of resources.
Support the firm’s application and maintenance of external awards and certifications like the Mansfield Rule.
Schedule DEI meetings and record meeting minutes to ensure effective communication and documentation.
Perform general DEI team administrative tasks and other duties as assigned.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s Degree required.
1+ years in a professional services environment.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Must be self-motivated to produce quality work.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to travel and/or work overtime when necessary.
Proficiency with statistical analysis is a plus.
The salary range for this position in NY is $48,000 to $55,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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IP Litigation Assistant - Boston
Office Boston
Practice Area Intellectual Property
Date Posted Feb 13, 2024
Application Deadline Aug 21, 2026
The Assistant provides administrative support to the Chair and other members. This role will work closely with team members managing the day-to-day activities within the Intellectual Property Litigation practice.
Responsibilities:
Manage client and expert contacts, as the liaison between Chair and other members, associates, clients, and team members to ensure timely, consistent communication, involvement of appropriate team members, and that responses are given, and decisions made at the proper time.
Proactively manage responses to all sensitive issues with clients, cases, or department management to support Chair and department.
Manage calendars and prioritize attorney time and schedule, plan and organize workflow to comply with time constraints to meet deadlines.
Schedule appointments, coordinate meetings, conferences, and travel arrangements.
Draft letters, emails, reports, and other correspondence.
Maintain accurate confidential files and data records for IP client files.
Efficiently and effectively prioritize, multitask, and manage numerous cases in a fast-paced environment, under time sensitive deadlines.
Communicate and coordinate with other assistants and staff in IP group.
Assist with trial preparation.
Assist with document management systems, which may include downloading patents and file histories.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist.
Draft engagement letters; send conflict checks, clear and open new matters for group. Train others on process to ensure consistency.
Keep current with expense reporting and process check requests.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Work collaboratively with team and section mates.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor's degree required.
2+ years' secretarial or administrative experience, preferably in a legal or professional services organization.
Knowledge of IP litigation databases.
Knowledge of E-Filing.
Experience and/or familiarity with Section 337 cases before the International Trade Commission is a plus.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Litigation Assistant - Boston
Office Boston
Practice Area Assistants
Date Posted Apr 03, 2024
Application Deadline Aug 14, 2026
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Litigation practice. Responsibilities:
Prepare correspondence, memoranda and other documents in an accurate and timely manner.
Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Communicate with the Managing Clerk’s office on a regular basis, as required.
Maintain case calendars and accurately calendar attorneys' due dates, calendar court appearances and other case deadlines; arrange for court reporters and notify parties and witnesses of court dates; ensure court deadlines are met.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
College degree or relevant work experience required.
1+ year’s secretarial or administrative experience, preferably in legal or professional services organization.
Knowledge of legal terminology, civil procedures and discovery is required.
Knowledge of Court system is required.
Knowledge of filing documents with courts and other agencies.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Market and Competitive Intelligence Analyst - Boston
Office Boston
Practice Area Marketing
Date Posted Mar 08, 2024
Application Deadline Aug 14, 2026
The Market & Competitive Intelligence Analyst focuses on researching and analyzing disruptive technologies that have the potential to significantly affect business and drive new markets. This position will synthetize these industry trends with the goal of developing go-to-market and client development opportunities across the firm’s key industry verticals.
Responsibilities:
Identify, prioritize, and research market trends and industry developments driven by disruptive technologies; analyze and apply this information in development of go-to-market growth strategies.
Monitor business climate, trends in development, and regulatory/enforcement activity in areas of the firm's current and anticipated areas of focus.
Conduct extensive research on current and potential clients in these areas, utilizing the firm’s CRM and external data sources to craft client development strategies.
Work collaboratively with Business Development Managers and practice/industry attorney leaders (where appropriate) to design and execute strategic activities in connection with internal knowledge sharing, external profile building and initiatives, data-driven pitches and proposals, and cross-practice industry events to develop client opportunities and build the firm’s brand across disruptive technology markets.
Prepare and manage implementation plans, regularly reviewing progress to ensure strategies remain relevant and aligned with firm growth priorities, adjusting and modifying as needed.
Take on additional initiatives and special projects as needed.
Collaborate with team to ensure consistency and data-informed approach across all industry and business development team efforts and alignment with firm priorities.
Work on projects and initiatives cross-functionally with multiple teams including business development, key accounts, marketing & communications, research services, finance, diversity, and practice operations.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required; MBA desired.
5+ years of relevant work experience (professional services environment preferred).
Advanced research skills across a variety of media, with an emphasis on online research.
Ability to quickly develop proficiency in new information resources.
Ability to synthesize relevant information needed for high-level and business development decision-making, and ability to succinctly communicate research findings in a clear and concise manner.
Self-motivated, detail oriented and organized with the ability to work independently and collaboratively in a deadline driven environment.
Ability to multitask and effectively prioritize competing projects.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, and company financials.
Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Outstanding client service mentality.
Ability to see the big picture and operationalize a plan in order to execute through to completion.
Excellent written, presentation, and verbal communications skills.
Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.
Strong planning, project management, and organizational skills.
Takes a “hands-on” tactical approach.
Demonstrated ability to grasp and implement new concepts quickly.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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ML Strategies Internship (Paid - Summer 2024)
Office Washington DC
Practice Area ML Strategies
Date Posted Mar 08, 2024
Application Deadline May 31, 2024
ML Strategies is seeking a part-time, paid intern for Summer 2024. Interns at ML Strategies receive a wide range of responsibilities in assisting ML Strategies professionals with client work and new client development. Duties may include monitoring Congressional hearings, conducting research on issues of importance to clients, drafting memos and press releases for clients and Congressional staff, and, on occasion, attending briefings and meetings with ML Strategies professionals.
This internship is ideal for students who are seeking a DC based internship for Summer 2024 and are considering majors and careers in government, public policy, politics, or law. Issue areas include: health care, energy and environment, commerce & trade, community justice, telecommunications, and project/business development.
Legislative and/or Executive Branch internship experience is preferred but not required.
Interns are asked to work between 15 to 21 hours per week. Ideal availability is Tuesday, Wednesday, and/or Thursday.
Applications should include Cover Letter, Resume and Writing Sample. *Cover letters should indicate days of the week and hours available and any policy subject area(s) of particular interest/expertise.
This job description is a general overview of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Project Analyst - Boston
Office Boston
Practice Area
Date Posted Apr 09, 2024
Application Deadline Apr 30, 2024
The Project Analyst Program Founded in Boston, Mintz celebrates a tradition of excellence as one of the largest and most sophisticated full-service law firms in the country, and has grown to include seven offices in the United States and Canada. Through the Project Analyst Program, Mintz offers recent college graduates the opportunity to engage in challenging and interesting work in its fast-paced environment. The Project Analyst Program was founded in 1989, and in recent years has expanded to fourteen Analysts in three offices covering nearly a dozen practice areas. During their two-year tenure, Analysts gain practical experience and valuable exposure to law and business by working alongside Mintz’s attorneys and senior professionals. At Mintz, Project Analysts can expect to develop and use a broad range of skills to meet the needs of the Firm and its clients. Project Analysts research factual issues, assist attorneys with legal analysis, review and analyze documents, organize data, draft reports, and organize and prepare case documents. Project Analysts also conduct financial analyses, track regulatory activity, and monitor industry trends. They interact directly with clients on projects, in some cases on a regular basis. Pro Bono and Community Service Project Analysts in all offices have the opportunity to work on political asylum pro bono cases, interacting directly with asylum clients and managing their cases, and occasionally draft petitions and briefs on other human rights issues. Additionally, Boston Analysts coordinate and participate in Mintz’s Domestic Violence Project, which brings attorneys and paraprofessionals together to assist victims of domestic violence. They are also instrumental in organizing and running Mintz’s annual United Way campaign and the TargetCancer Foundation Gala. In addition, some serve as weekly writing coaches for Citizen School’s 8th Grade Academy and Mock Trial team. Outside of pro bono legal work, Analysts participate in volunteer projects, work at community care days, and coordinate charity fundraising events. Office Locations We are looking to fill one opening for a Project Analyst position in the Boston office. Boston The Boston office, which has more than 300 attorneys and senior professionals, is Mintz’s oldest and largest office. Since its founding in 1933, the office has grown to serve a wide range of national and international clients. Boston is also home to ML Strategies, which provides clients with a broad range of strategic and tactical services in government relations, community and media relations, real estate development, and international relations. The Boston program allows each Analyst the opportunity to rotate every eight months into a new practice area; rotations are determined internally by the Boston Project Analysts. Analysts may work in practice groups including corporate and securities, health law, immigration, ML Strategies, energy technology, litigation, intellectual property, and pro bono, among others. Qualifications The Project Analyst Program seeks well-rounded, dedicated, and motivated college seniors or recent graduates who have been working full-time for 1-2 years. Initiative, curiosity, efficient analysis, and a cooperative spirit are essential. A minimum 3.5 grade point average is strongly preferred. To Apply Applicants must submit a resume, cover letter, transcript, and writing sample (no more than five pages, double-spaced) through their school’s career services office. In your cover letter, please include a brief explanation of your interest in the firm, your broader professional goals, and why you would be a productive member of the Project Analyst Program. Applications will be reviewed on a rolling basis until the position is filled. Please note the program has a start date of July 8th, 2024. Employment Authorization After your application is submitted, you will be contacted by a member of Mintz’s Human Resources team to fill out an employment authorization application. We are interested in every qualified candidate who is eligible to work in the United States. We do not provide visa sponsorship. Further Information Please contact Boston Project Analysts Cassidy Wang and Tanya Martinez with any questions about the program or to request further information. For information regarding the Project Analyst Program, please refer to the website, https://www.mintz.com/careers/professional-staff/project-analyst-program. |
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Senior Applications Analyst - Boston
Office Boston
Practice Area Information Technology
Date Posted Mar 08, 2024
Application Deadline Aug 07, 2026
A Senior Applications Analyst assists with the maintenance and support of the firm’s applications, assists with the research and implementation of new software and technical solutions, all while collaborating with colleagues to meet the demands of this role. The Senior Applications Analyst reports to the IT Manager - Applications Support, and provides technical support across the firm on IT related issues.
Responsibilities:
Claim ownership and resolve issues escalated by the firm’s HelpDesk. This also includes direct requests for assistance from users.
Responsible for primary ownership of critical enterprise software systems. Primary ownership translates to monitoring software license compliance, tracking and auditing usage, maintaining documentation on install instructions and fixes. This work also includes testing, upgrading, implementing and deploying the latest versions of software to the firm.
Collaborate with Desktop Engineering to develop the best methods for deploying and maintaining software.
Collaborate with Information Security to mitigate software vulnerabilities.
Support, guide, mentor and coach others in the Information Technology department on how to best support the firm’s technology solutions.
Work directly with leadership across departments and practice areas to collect and review business requirements, advise, and recommend solutions to business problems.
Assume a technical leadership role in software implementations and rollouts.
Collaborate with project teams to deploy new desktop configurations to the firm.
Act as a liaison between software and service vendors and the firm, the firm and IT.
Alter scripts and adjust code to support software configurations.
Assume backup ownership of multiple enterprise software applications, multi-tiered enterprise systems, and cloud hosted solutions.
Desktop refreshes.
Report and address security vulnerabilities.
Single Sign On configurations and support.
Relocation of client/server software and databases.
Specialized and specific user training.
Monitor data synchronizations and data feeds across multiple systems.
Own, track, and communicate software maintenance and license costs to management for budgeting purposes.
Server retirements and replacements.
Assist with the day-to-day efficient operation of the IT department.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Technical Qualifications:
Experience and strong knowledge supporting Microsoft 365 solutions, specifically all Office Apps, MS Teams, Power Apps, SharePoint Online, Flow, and M365 administration consoles.
Experience and knowledge of the entire Microsoft front end and backend technology stack, including network and server administration concepts.
General understanding of web applications hosted on Microsoft servers on-premise or in Azure.
Familiarity with the necessary configuration steps to implement claims authentication (SSO) using Azure AD.
Strong understanding of Microsoft Group Policy in an enterprise environment.
Experience supporting mobile applications published via Intune to iOS and Android devices.
Strong knowledge of Active Directory, and LDAP queries. Strong understanding of Azure, Azure AD, and other Microsoft cloud services.
In depth knowledge of client/server & database application environments.
Advanced troubleshooting skills.
Strong understanding and experience supporting and maintaining PC desktop technologies. This includes 3rd party technical solutions to enhance or configure Windows desktop software from Microsoft and other vendors.
Familiarity supporting software applications published via a Citrix environment in an enterprise.
Some development experience – just enough to understand the workflow and know how to troubleshoot issues. Examples: Powershell, CAML, T-SQL, JavaScript, VBScript, HTML5, XML, XSL.
Strong familiarity of relational database concepts.
Experience supporting solutions that rely on Microsoft SQL Server stored procedures, SQL DTS and Microsoft SQL Server Reporting Services.
Professional Qualifications:
A bachelor’s degree or equivalent experience required.
7+ years of experience supporting users in a professional services environment are required. Law firm experience preferred.
Possess excellent verbal and written communication skills and the ability to influence others in a positive manner.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities.
Strong planning, project management, presentation, and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with, and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Intake Attorney - ALL US Offices
Office MULTIPLE Office Locations
Practice Area New Business/Conflicts - IT
Date Posted Mar 20, 2024
Application Deadline Oct 05, 2032
The Senior Intake Attorney will support various firm initiatives related to new business intake and conflicts of interest. The Senior Intake Attorney will focus primarily on executing processes related to new client review, identification and resolution of conflicts, and outside counsel guideline review. This position will report to the Client Intake Manager, and work closely with the Firm’s ethics member.
Responsibilities:
Process the intake of prospective new clients on behalf of sponsoring Firm attorneys including, but not limited to, performing conflict of interest checks, reviewing resulting conflict reports and identifying any conflicts of interest, communicating with affected attorneys to resolve any such conflicts, and drafting engagement letters and any necessary waivers.
Ensure the collection and maintenance of accurate records related to intake of new clients, including the firm’s conflicts records, intake forms, engagement letters, and outside counsel guidelines.
Liaise with internal firm stakeholders as necessary to mitigate potential risks associated with the intake of new business and client-tendered outside counsel guidelines.
Review outside counsel guidelines, identify potential issues, liaise with internal firm stakeholders regarding the same, draft and revise related agreements, and communicate and negotiate with clients, as requested.
Draft waivers of conflicts of interest, as requested.
Utilize internal and external research tools to identify potential risks associated with intake of new clients.
Perform quality checks of Intake Attorney submissions from time-to-time to ensure compliance with best practices.
Act as a resource and subject matter expert for the Department as well as firm attorneys and assistants on conflict of interest and any and all matters related to the intake of new clients, new matters, lateral conflict clearance, and the like.
Work closely with the Firm’s ethics officer to ensure best practices are applied when engagement letters are developed and implemented; ensure the terms of engagement letters are adhered to.
Potentially assist in the review and implementation of new software tools as they pertain to the Department’s functions including, but not limited to, ethical walls and outside counsel guidelines.
Maintain a working knowledge of firm trends and developments as they impact the Department and its processes to better manage ethical and business risks.
Assist with the preparation, implementation, and maintenance of ethical walls.
Assume additional responsibilities as requested at the direction of Client Intake Manager or the Firm’s ethics officer.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree and JD required.
4+ years of law firm experience in the same or similar role required.
Working knowledge of ethical, legal, and risk management rules and requirements, with a willingness to learn substantive law required.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Excellent written and verbal communications skills.
Experience with conflicts software such as Intapp.
Knowledge of Elite 3E or other billing software.
Proficiency using on-line research tools such as LexisNexis.
Excellent legal research, writing, and communication skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Outstanding sense of customer service, with a demonstrated service driven attitude and ability to professionally collaborate with attorneys, staff, and co-workers within the firm.
Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
Analytical and creative approach to problem-solving.
Demonstrates sound discretion and judgment in making and communicating decisions.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Must be highly responsive and possess a strong sense of urgency.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
The salary range for this position in CA and NY is $135,000 to $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Manager of Administration - San Francisco
Office San Francisco
Practice Area Operations
Date Posted Mar 07, 2024
Application Deadline Nov 29, 2024
The Senior Manager of Administration (“Senior Manager”) will work closely with the Office Managing Member (“OMM”) to drive the San Francisco strategic plan and will be responsible for ensuring the smooth day-to-day operations of the San Francisco office.
In this role, the Senior Manager will be the primary administrative point of contact and will interact daily with professional staff who perform a variety of tasks to facilitate the efficient operation of the office. The Senior Manager will report to the Chief Administrative Officer (“CAO”) and Chief Human Resources Officer (“CHRO”).
Strategic Planning:
Support senior leadership and proactively drive strategic plans by helping to establish short and long-term goals and developing and tracking key performance indicators.
Conduct research and analysis and monitor industry trends to support decision-making processes.
Act as a liaison between leadership and Legal Recruiting, Attorney Development and Business Development, to facilitate effective communication channels within the firm.
Regularly monitor performance and optimize service by assessing skills and understanding needs of attorneys.
Manage key projects, ensuring timely completion and delivery and coordinate cross-functional teams to achieve project goals.
With the CAO, drive and oversee space selection, construction and all related project activities. Maintain space and personnel information used for analyzing office costs and tracking utilization. Identify opportunities to improve efficiency, accelerate schedule and control costs. Communicate critical information to attorneys and professional staff on an as-needed basis.
Operations and Administration:
In collaboration with the OMM, the Senior Manager will maintain a professional and positive work environment by facilitating effective communication and information-sharing amongst all employees.
Serve as a trusted advisor to the OMM and others on employee engagement and culture.
Support and proactively drive strategic plans by helping to establish short and long-term goals.
Manage, develop, lead and provide guidance to the assistants, ensuring they are working efficiently and effectively to deliver top notch service; evaluate performance of the assistants, synthesize feedback, and conduct annual performance review meetings.
Manage the day-to-day operations of the office; troubleshoot and prioritize the use of professional staff and facilities. Manage workflow, assignments, work schedules and staffing.
Escalate issues, when necessary, to CAO or CHRO.
Administer and enforce firm policies and procedures.
Ensure operations functions are delivering high quality and efficient service to the firm’s attorneys and professional staff. Review, refine and modify office procedures as needed.
Work with the Professional Staff Talent Acquisition Team to recruit assistants; participate in the interviewing process for all other professional staff who will sit in San Francisco and provide input on hiring decisions.
Work with Professional Staff Talent Acquisition Team and Attorney Development Team, respectively, to manage administrative processes (e.g. benefits enrollment, time entries, IT coordination etc.) related to staff and attorney onboarding and departures.
In collaboration with HR Business Partner (HRBP), provide feedback and coaching for professional development and individual performance improvement to assistants. Work with HRBP to handle discipline and termination of professional staff in accordance with firm policies and procedures.
Manage Ceridian Dayforce process, PTO requests, overtime and daily/evening coverage.
Support billing, collections and other financial management functions.
Prepare annual operating and capital budgets for office. Monitor and approve related invoices. Review monthly expense reports to ensure accuracy of billing and budget compliance.
Serve as primary contact with landlord and work closely with appropriate personnel to resolve building-related issues.
Oversee office security, manage and control access cards and keys; manage access for employees and visitors.
Maintain space and personnel information used for analyzing office costs and tracking utilization. Work closely with departmental leaders to determine office assignments and appropriate use of space.
Oversee relationships with all vendors. Oversee and provide direction to outsourced on-site office services staff. Participate in the process of selecting qualified providers.
Update office business continuity materials. Act as liaison with building management in matters of business continuity.
Occasional travel required.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
10+ years of experience in leadership and management, including office administration and/or HR management, law firm experience preferred.
Familiarity with California Labor Laws.
Excellent general business acumen across multiple competencies.
Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
Excellent service delivery skills; outstanding sense of customer service.
Proven leadership skills with the ability to develop and motivate staff.
Experience in recruiting, onboarding, employee relations, performance improvement and separations.
Strong written and oral communication skills with the ability to positively influence others.
Excellent judgment.
Must be comfortable analyzing, working with and presenting data.
Must be highly responsive, organized, and have proven track record of successful execution of plans and delivery of results.
Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the firm’s members, associates and staff.
Deep personal commitment to integrity and the highest standards of ethics.
Must have a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Comfortable handling and maintaining highly confidential information.
Must display the highest level of diplomacy, tact and discretion.
Demonstrated ability to grasp and implement new concepts quickly.
Strong sense of urgency.
Ability to collaborate with colleagues at all levels; facilitating teamwork; and identifying opportunities to develop new processes/infrastructure.
Ability to work independently and as part of a team.
Excellent computer skills, including proficiency in using Microsoft Word, PowerPoint and Excel. Ability to quickly get up to speed and master new applications and software.
The salary range for this position in CA is $185,000 to $200,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Manager of Administration - Toronto
Office Toronto
Practice Area Operations
Date Posted Apr 12, 2024
Application Deadline Aug 14, 2026
The Senior Manager of Administration (“Manager”) will be responsible for ensuring the smooth day-to-day operations and appearance of the Toronto office. In this position, the Manager will be the primary administrative point of contact and will interact daily with professional staff who perform a variety of tasks to facilitate the efficient operation of the office. The Manager will report to the Chief Administrative Officer (“CAO”) and the Chief Human Resources Officer (“CHRO”). Responsibilities:
In collaboration with the Office Managing Partner (OMP), the Manager will maintain a professional and positive work environment by facilitating effective communication and information-sharing amongst all employees.
Serve as a trusted advisor to the OMP and others on employee engagement and culture.
Support strategic plans by accomplishing established short and long-term goals.
Administer firm policies and procedures.
Ensure operations functions are delivering high quality and efficient service to the firm’s attorneys and professional staff. Review, refine and modify office procedures as needed.
Manage the day-to-day operations of the office; troubleshoot and prioritize the use of professional staff and facilities. Manage work flow, assignments, work schedules and staffing. Escalate issues, when necessary, to CAO or CHRO.
Manage, develop, lead, and provide guidance to the assistants, ensuring they are working efficiently and effectively to deliver top notch service.
Regularly monitor performance and optimize service by assessing skills and understanding needs of attorneys.
Work with the Professional Staff Talent Acquisition Team to recruit assistants; participate in the interviewing process for all other professional staff who will sit in Toronto and provide input on hiring decisions.
Work closely with Legal Recruiting, Attorney Development and Business Development, to manage the on-boarding process for lateral partner new hires to ensure a successful integration.
Work with Professional Staff Talent Acquisition Team and Attorney Development to manage administrative processes (e.g. benefits enrollment, time entries, IT coordination etc.) related to employee onboarding and departures.
In collaboration with HR Business Partner (HRBP), provide feedback and coaching for professional development and individual performance improvement to assistants. Work with HRBP to handle discipline and termination of professional staff in accordance with firm policies and procedures.
Evaluate performance of the assistants, synthesize additional feedback, and conduct annual performance review meetings.
Manage Ceridian Dayforce process, PTO requests, overtime and daily/evening coverage.
Support billing, collections and other financial management functions.
Prepare annual operating and capital budgets for office. Monitor and approve related invoices. Review monthly expense reports to ensure accuracy of billing and budget compliance.
With the CAO, oversee construction and all related project activities. Identify opportunities to accelerate schedule and control costs. Communicate critical information to attorneys and professional staff on an as-needed basis. Serve as primary contact with landlord and work closely with appropriate personnel to resolve building-related issues.
Oversee office security, manage and control access cards and keys; manage access for employees and visitors.
Maintain space and personnel information used for analyzing office costs and tracking utilization. Work closely with departmental leaders to determine office assignments and appropriate use of space.
Oversee relationships with all vendors. Oversee and provide direction to outsourced on-site office services staff. Participate in the process of selecting qualified providers.
Update office business continuity materials. Act as liaison with building management.
Occasional travel required.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
4+ years of experience in office administration and/or HR management, law firm experience preferred.
Knowledge of Toronto, Ontario, Canadian Labor laws.
Excellent general business acumen across multiple competencies.
Excellent service delivery skills.
Proven leadership skills with the ability to develop and motivate staff.
Experience in recruiting, onboarding, employee relations, performance improvement and separations.
Strong written and oral communication skills with the ability to positively influence others.
Excellent judgment.
Must be comfortable analyzing, working with and presenting data.
Must be highly responsive, organized, and have proven track record of successful execution of plans and delivery of results.
Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the firm’s partners, associates and staff.
Deep personal commitment to integrity and the highest standards of ethics.
Must have a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Comfortable handling and maintaining highly confidential information.
Must display the highest level of diplomacy, tact and discretion.
Demonstrated ability to grasp and implement new concepts quickly.
Strong sense of urgency.
Ability to collaborate with colleagues at all levels; facilitating teamwork; and identifying opportunities to develop new processes/infrastructure.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
Excellent computer skills, including proficiency in using Microsoft Word, PowerPoint and Excel. Ability to quickly get up to speed and master new applications and software.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Manager of Administration - Washington, DC
Office Washington DC
Practice Area Operations
Date Posted Mar 29, 2024
Application Deadline Mar 29, 2025
The Senior Manager of Administration (“Manager”) will be responsible for ensuring the smooth day-to-day operations and appearance of the Washington, DC office. In this position, the Senior Manager will be the primary administrative point of contact and will interact daily with professional staff who perform a variety of tasks to facilitate the efficient operation of the office. The Manager will report to the Chief Administrative Officer (“CAO”) and the Chief Human Resources Officer (“CHRO”). Responsibilities:
In collaboration with the Office Managing Member (“OMM”), the Manager will maintain a professional and positive work environment by facilitating effective communication and information-sharing amongst all employees.
Serve as a trusted advisor to the OMM and others on employee engagement and culture.
Support strategic plans by accomplishing established short and long-term goals.
Administer firm policies and procedures.
Ensure operations functions are delivering high quality and efficient service to the firm’s attorneys and professional staff. Review, refine and modify office procedures as needed.
Manage the day-to-day operations of the office; troubleshoot and prioritize the use of professional staff and facilities. Manage workflow, assignments, work schedules and staffing. Escalate issues, when necessary, to CAO or CHRO.
Manage, develop, lead, and provide guidance to the assistants, ensuring they are working efficiently and effectively to deliver top notch service.
Regularly monitor performance and optimize service by assessing skills and understanding needs of attorneys.
Work with the Professional Staff Talent Acquisition Team to recruit assistants; participate in the interviewing process for all other professional staff who will sit in Washington, DC and provide input on hiring decisions.
Work closely with Legal Recruiting, Attorney Development and Business Development to manage the on-boarding process for lateral member new hires to ensure a successful integration.
Work with Professional Staff Talent Acquisition Team and Attorney Development to manage administrative processes (e.g. benefits enrollment, time entries, IT coordination etc.) related to employee onboarding and departures.
In collaboration with HR Business Partner (“HRBP”), provide feedback and coaching for professional development and individual performance improvement to assistants and professional staff. Work with HRBP to handle discipline and termination of professional staff in accordance with firm policies and procedures.
Evaluate performance of the assistants, synthesize additional feedback, and conduct annual performance review meetings.
Manage Ceridian Dayforce process, PTO requests, overtime and daily/evening/event coverage.
Support billing, collections and other financial management functions.
Prepare annual operating and capital budgets for office. Monitor and approve related invoices. Review monthly expense reports to ensure accuracy of billing and budget compliance.
With the CAO, oversee construction and all related project activities. Identify opportunities to accelerate schedule and control costs. Communicate critical information to attorneys and professional staff on an as-needed basis.
Serve as primary contact with landlord and work closely with appropriate personnel to resolve building-related issues.
Oversee office security, manage and control access cards and keys; manage access for employees and visitors.
Maintain space and personnel information used for analyzing office costs and tracking utilization. Work closely with departmental leaders to determine office assignments and appropriate use of space.
Oversee relationships with all vendors. Oversee and provide direction to outsourced on-site office services staff. Participate in the process of selecting qualified providers.
Update office business continuity materials. Act as liaison with building management.
Occasional travel required.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
4+ years of experience in office administration and/or HR management, law firm experience preferred.
Excellent general business acumen across multiple competencies.
Excellent service delivery skills.
Proven leadership skills with the ability to develop and motivate staff.
Experience in recruiting, onboarding, employee relations, performance improvement and separations.
Strong written and oral communication skills with the ability to positively influence others.
Excellent judgment.
Must be comfortable analyzing, working with and presenting data.
Must be highly responsive, organized, and have proven track record of successful execution of plans and delivery of results.
Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the firm’s members, associates and staff.
Deep personal commitment to integrity and the highest standards of ethics.
Must have a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Comfortable handling and maintaining highly confidential information.
Must display the highest level of diplomacy, tact and discretion.
Demonstrated ability to grasp and implement new concepts quickly.
Strong sense of urgency.
Ability to collaborate with colleagues at all levels; facilitating teamwork; and identifying opportunities to develop new processes/infrastructure.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
Excellent computer skills, including proficiency in using Microsoft Word, PowerPoint and Excel. Ability to quickly get up to speed and master new applications and software.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job
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Senior Research Analyst - Boston
Office Boston
Practice Area Research Services
Date Posted Mar 29, 2024
Application Deadline Aug 07, 2026
Under the direction of the Manager, Research Services, the Senior Research Analyst works as part of the team to provide expert and in-depth research services to all attorneys, legal staff, administrators, and others firm-wide. Senior Research Analysts also serve as specialists and project leaders.
An analyst holds a senior position because of their knowledge and experience which allows them to perform at the highest level. Senior Research Analysts serve as designated specialists (subject, industry, practice area, and/or type of research) and are expected to lead/drive other projects or areas. In this role as Senior, takes and active part in developing more junior research staff.
Responsibilities:
Research and Reference Services
Conducts high-level, customizable research and analysis in legal, business, and other subjects using appropriate print or electronic resources, as well as other libraries and industry colleagues.
Responds to research queries accurately, and in a timely and cost-effective manner.
Monitors research intake and handles research projects in accordance with the schedule implemented by the department.
Leads or coordinates large or group projects, as required.
Presents results using department branding and templates whenever possible.
Advises, mentors, and oversees skill development of more junior research staff. Oversees work product.
Serves as practice, subject, industry and/or type of research specialist in areas identified by the Manager.
Orientation, Training and Knowledge Sharing Services
Assists with the development of orientation, training, research guides, Spotlights, and other reference materials.
Participates in formal orientation and training sessions.
Conducts on-demand training in the use of print or electronic resources.
Identifies attorney research and training needs and proactively provides opportunities for education.
Assists in developing content for the intranet and other internal firm meetings.
Continuing Education and Communication
Maintains current knowledge of developments in research and competitive intelligence services and resources.
Maintains awareness of current and emerging technologies relevant to research services and shares knowledge with the team and attorney groups.
Actively participates in department, practice, and other internal firm meetings.
Other Duties
Reviews, evaluates, and recommends new resources.
Participates in collection development, collection maintenance, budget management, supervision of filing services, shelf reading and other activities to make sure that we maintain a useful collection in each office.
Participates in, or leads, special projects as assigned.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Master of Library Science from an ALA accredited school or equivalent degree.
5+ years progressively responsible experience, including significant experience in a law firm or corporate information center. Law firm experience is strongly preferred.
Knowledge of research methodology as well as print and electronic resources in the areas of law relevant to the firm’s practice areas.
Proficiency with wide variety of relevant research services.
Familiarity with library technologies, including software and products used for communication, research, and knowledge sharing.
Ability to analyze, evaluate and synthesize information from a variety of sources.
Ability to prepare reports, executive summaries, and other correspondence necessary to communicate research results.
Strong organizational and problem-solving skills.
Strong oral and written communication skills including business writing skills.
Works effectively under pressure and can manage multiple priorities under deadlines.
Excellent interpersonal skills, with the ability to forge relationships with management, colleagues and a diverse clientele, strong customer service orientation.
Works well independently and as part of a team. Provides back up support wherever needed in the department.
Self-motivated, resourceful, and creative.
Understands Research Services policies and procedures; accurately interprets and effectively implements them.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Familiarity with library technologies, including software and products used for communication, research and knowledge sharing. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Trademark Paralegal - New York, Washington DC, San Diego
Office MULTIPLE Office Locations
Practice Area Intellectual Property
Date Posted Jan 30, 2024
Application Deadline Aug 07, 2026
We are seeking a Senior Trademark Paralegal to be based in our New York (preferred), Washington D.C., or San Diego office. This position will be responsible for providing support to our comprehensive trademark and copyright practice.
Responsibilities:
Prepare, coordinate, and file trademark filings and other forms at the United States Patent & Trademark Office (USPTO), Trademark Trial and Appeals Board (TTAB), World Intellectual Property Organization (WIPO), and foreign trademark offices, working with local counsel as necessary;
Instruct, mange, and work closely with local counsel in foreign countries;
Handle all aspects of domestic and international trademark prosecution and portfolio management, including preparing various trademark filings and supporting documents, assisting with office action responses, updating trademark office records, tracking and managing docket deadlines, and routine client reporting;
Communicate directly with clients and local counsel regarding filings, status updates and developments, deadlines, inquiries, and action items;
Conduct and analyze trademark clearance searches;
Create and maintain various charts and reports;
Assist with trademark oppositions and cancellations, UDRP proceedings, DMCA takedown requests;
Analyze watch notices, monitor third party filings, and investigate potential enforcement targets;
Provide support on trademark/copyright/domain aspects of transactions, including conducting due diligence, preparing disclosure schedules, preparing assignments and licenses, recording chain of title updates
Prepare and file copyright applications at the U.S. Copyright Office
Ensure integrity of data in docket and files, and maintain records in an organized manner;
Assist with special projects and additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
A Bachelor’s degree is required.
A minimum of 10+ years of prior experience focusing on trademark prosecution and portfolio management at a law firm or a corporate in-house department (with at least 5+ years spent at a law firm); experience with trademark litigation or dispute proceedings a plus.
Strong expertise in: U.S. trademark law, USPTO and TTAB rules, manuals, and procedures; proficiency in Madrid Protocol and foreign trademark laws and rules a plus.
Comfortable using trademark websites and software technology including search platforms (e.g. Corsearch, Clarivate) and docket software (e.g. Foundation IP (preferred), Inprotech, WebTMs), as well as knowledge management systems and MS Office programs.
Excellent written and verbal communication skills, attention to detail, timeliness, efficiency, responsiveness and workload management.
Self-starter with the ability to work independently with minimal supervision in a fast paced and high volume practice, prioritize competing demands, perform under pressure, and problem solve creatively.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of professionalism and client service.
Proactive, positive, collegial, and team player attitude.
Ability to handle confidential matters with discretion.
High level of integrity, honesty, strong work ethic, and sound judgment.
Willingness to adapt and be flexible.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in NY and CA is $80,000 to $120,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Visual Designer (Temp to Perm/Perm) - Boston
Office Boston
Practice Area Marketing
Date Posted Apr 12, 2024
Application Deadline Aug 14, 2026
Mintz is looking for a Visual Designer to join a creative team of graphic designers, copywriters, and communications developers. The position will be located in the Boston office but provide support firm-wide. This position reports to the Creative Services Manager with guidance from a Senior Visual Designer. The Visual Designer’s goal will be to create impactful designs that capture and promote the Firm and its priority practices. Responsibilities:
Design and layout print and digital marketing materials including internal logos, firm advertisements, web, email, and social media graphics, one-pagers, brochures, promotional products, event signage and collateral, infographics, and PowerPoint presentations.
Maintain the overall firm brand identity in all projects.
Complete basic photo editing and compositing projects.
Provide best-in-class service to internal and external clients.
Contribute to department evolution by staying knowledgeable of creative design best practices and trends.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s or equivalent design degree or certificate.
Portfolio of current work required.
Minimum of 1+ years of experience in graphic design, preferably in a large, fast-paced environment or agency.
Technical skills as outlined below. Must have a mastery of design and layout concepts, typography, color management, photo editing, and image research. Adaptive design eye and skill. Possess excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
Technical Skills:
Requires MAC platform experience with some cross-platform work done on a PC (Parallels) and varying degrees of expertise with the following applications:
Mastery of Adobe InDesign, Photoshop, and Illustrator (Creative Cloud).
Experience with MS PowerPoint and Adobe Acrobat Pro.
Reasonable command of MS Office suite including Word and Excel.
Experience creating interactive content (Ceros, etc.) a plus.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Web Content Specialist - Boston
Office Boston
Practice Area Marketing
Date Posted Mar 18, 2024
Application Deadline Aug 14, 2026
The Web Content Specialist will be responsible for growing and strengthening Mintz’s web presence through direct development, support, and maintenance of the firm’s external website. This position is part of the Marketing Technology Team. This role will partner closely with members of the Creative, Marketing and Business Development teams at all levels, the Information Technology group, third party vendors and consultants, attorneys, practice group leaders and other key stakeholders throughout the organization. This position reports to the Marketing Technology Manager.
Responsibilities:
Serve as the point-person for supporting, maintaining and driving feature enhancements and key initiatives for the firm’s external-facing websites: Mintz.com and MLStrategies.com*
Develop and enhance content strategy for the website.
Assist with front-end development of existing pages and creation of new website templates, custom microsites and other Marketing collateral.
Collaborate with stakeholders across the firm to gather and evaluate user requirements, develop mockups and prototypes that illustrate functional enhancements and present recommendations.
Work closely with other members of the website team in Marketing and IT to identify issues, design and implement new functionality or fixes, and/or create detailed tickets when necessary.
Stay abreast of industry best practices and trends and advise on content or functional improvements to the website and other key digital assets.
Analyze and report on site usage and trends using Google Analytics.
Conduct layout adjustments based on user feedback.
Support SEO initiatives, best practices and reporting.
Design web graphics for inclusion on website.
Create clean, high fidelity comps and visual assets for web.
Some PHP and HTML development is required.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s Degree required.
3+ years of experience maintaining an organization’s website. Drupal Websites highly preferred.
Solid knowledge of PHP, HTML, CSS, JavaScript is required.
Knowledge in a Mac and PC environment with the following software: Dreamweaver, Illustrator, Photoshop, Ceros and Acrobat are a plus.
Experience with WordPress, Squarespace, Drupal is strongly preferred.
Strong UI/UX capabilities with proven experience.
Understanding of wireframe tools.
Understands search engine optimization (SEO) to support performance.
Must be familiar with issues of browser/server compatibility and responsive mobile design principles.
Strong understanding of digital design and user experience best practices, including creative design solutions working within the constraints of the current platform.
Working knowledge of interactive design and user-centered experience design; with animation and motion graphic knowledge a plus.
Knowledge of website structure and functionality.
Proficiency in MS Office Suite (Word, Excel, and PowerPoint) is required.
Ability to function in a fast-paced, service-oriented organization.
Excellent verbal and written communication skills.
Strong understanding of marketing, communications, and advertising-oriented production processes and project management.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
Flexibility to work after hours when necessary.
*The Mintz.com and MLStrategies.com websites are both built on Drupal (CMS) and hosted by Acquia cloud.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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