The Business Development Coordinator supports initiatives across the firm’s transactional practices. Reporting to the Associate Director, Business Development, Corporate, this role contributes to the development and tracking of new business and the expansion of client relationships by maintaining proposals and pitches, coordinating content and events, and conducting market research. The Coordinator works closely with attorneys and business professionals to ensure consistent and effective execution of business development activities.

Key Responsibilities:

Marketing & Business Development Collateral and Submissions

• Support development and maintenance of business development materials including brochures, one-pagers, presentations, and experience tracking.
• Track legal directory and award submissions under guidance of BD managers.
• Proofread and format practice descriptions, attorney biographies, and similar materials.
• Track and synthesize matter outcomes across supported practices to identify and elevate key deals, client milestones, and strategic wins for internal and external visibility.
• Support the publication of alerts, advisories, and other client-focused content across internal and external web platforms, in coordination with marketing and technology teams.
• Assist in maintaining the group’s web presence, both internally and externally.

Client & Industry Research and Tracking

• Collaborate with research services to generate reports on new business opportunities.
• Track new and existing client opportunities in CRM.
• Support analysis of relevant data to provide recommendations for client development.

Proposal & Pitch Development

• Assist in the preparation, submission, and tracking of proposals and new business pitches.
• Contribute to drafting responses for RFPs, working with attorneys and BD team members.
• Maintain pitch records in CRM and coordinate follow-up tracking.

Event & Sponsorship Coordination

• Collaborate with BD team on event and webinars logistics including agenda and program material development, speaker coordination, attendee tracking, follow-up, and onsite support, coordinating with events and marketing teams.
• Support the execution of strategic sponsorship and partnership opportunities.

Team Support

• Provide project and administrative support to Associate Director, BD Managers, and Specialists.
• Collaborate with other coordinators and team members on cross-functional initiatives.
• Assume additional responsibilities as needed.

Note: This role requires 60% in-office presence; remote work is permissible 40% of the time. Flexibility to work overtime required.

Qualifications:

• Bachelor’s degree required.
• 1+ years of experience in business development or marketing in a professional services arena (e.g., law, accounting, or consulting).
• Strong written and verbal communication skills.
• Exceptional organizational and administrative abilities with excellent attention to detail.
• Intellectual curiosity and a proactive, enthusiastic attitude.
• Creative problem-solving skills and sound reasoning ability.
• Ability to manage multiple priorities under pressure and meet deadlines.
• Demonstrated ability to collaborate professionally with colleagues at all levels.
• Ability to work independently and as part of a team.
• High level of integrity, discretion, and client service orientation.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; ability to quickly learn new software and applications, including AI tools for communication and analysis.
• Flexibility to work overtime when necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

Physical Demands:

This position requires sitting or standing for long periods of time and the continuous operation of standard office equipment, such as computers, keyboards and phones. It also requires mobility sufficient to perform certain job functions, such as getting to photocopiers/scanners/fax machines, and regular bending, reaching, lifting, stooping and occasionally pulling, pushing and/or lifting items that weigh up to 25 pounds.

The salary range for this position in each office is: 

This position is bonus eligible. Mintz offers a comprehensive benefits package.

The Conflicts Analyst is responsible for the identification and preliminary analysis of all potential conflicts of interest related to incoming new business.  Working closely with the Department’s Intake Attorneys, this role supports compliance, risk management, and the timely intake of new clients and matters. The ideal candidate demonstrates strong attention to detail, sound judgment, effective communication skills, and is able to thrive in a fast-paced, deadline-driven environment.

Responsibilities:

• Conduct conflict analysis and provide recommendations compliant with the Rules of Professional Conduct, applicable state ethics rules, and engagement terms and relevant client outside counsel guidelines.
• Communicate substantive findings and recommended next steps to Intake Attorneys and firm lawyers.
• Generate and process Intapp requests for new business matters and prepare related conflict reports.
• Perform corporate research to uncover affiliations, subsidiaries, and organizational structures.
• Regularly communicate with lawyers and assistants via email and telephone to obtain additional information required to conduct thorough and accurate conflict searches.
• Maintain thorough documentation of conflict resolution efforts and outcomes.
• Update internal records with relevant information (e.g., matter descriptions, contextual details) to ensure data accuracy and completeness.
• Prioritize incoming requests and collaborate with team members to manage workflow efficiently.
• Review workflow submissions for completeness, accuracy, and compliance with internal standards; monitor and track outstanding items to ensure timely resolution, and update party information and contextual details as needed to maintain accurate and current records.
• Contribute to the ongoing development and refinement of conflicts procedures, protocols, and workflows.
• Support the Supervisors and the team and assist with special projects as assigned.
• Advise Firm personnel on established conflicts and engagement policies and procedures.
• Provide training and mentorship to junior staff members and others, as necessary.
• Participate in off-hours coverage rotation including weekend and holiday coverage.
• Assume additional responsibilities as requested.
• This role requires 60% in‑office presence; 40% remote work is permissible.

Qualifications:

• A Bachelor’s degree required.
• 3+ years’ professional experience, including a minimum of one year in conflicts in a law firm setting.
• Understanding of the Rules of Professional Conduct, including conflict‑of‑interest provisions, or the ability to learn them quickly.
• Proficiency with the conflict database Intapp Open, Elite 3E, and iManage.
• Proficiency in the use of online corporate research databases, such as Capital IQ and LexisNexis.
• Demonstrated expertise in legal research and analysis.
• Strong planning, organizational, analytical, and problem‑solving skills, with exceptional attention to detail and accuracy.
• Ability to work independently and collaboratively, prioritize effectively, meet deadlines in a fast‑paced environment, and adapt to evolving firm strategies.
• High integrity, sound judgment, professionalism, and discretion with confidential information.
• Strong customer service orientation and the ability to build trust and credibility with colleagues at all levels.
• Self‑motivated, proactive, and committed to producing high‑quality work.
•  Possess excellent written and verbal communication skills.
• Enthusiastic, proactive, and positive attitude.
• Ability to handle confidential matters with discretion.
• High level of integrity and honesty.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
• Flexibility to work overtime when necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

Physical Demands:

This position requires sitting or standing for long periods of time and the continuous operation of standard office equipment, such as computers, keyboards and phones. It also requires mobility sufficient to perform certain job functions, such as getting to photocopiers/scanners/fax machines, and regular bending, reaching, lifting, stooping and occasionally pulling, pushing and/or lifting items that weigh up to 25 pounds.

• Plan firm-hosted events through the development, implementation, and reconciliation stages.
  
• Work with internal stakeholders to conceptualize events based on Business Development, Attorney Development, DEI, or section needs.
•  Oversee events hosted in the office, serving as the primary hospitality contact and collaborating closely with Conference Services, Food Services, and AV teams to ensure seamless delivery
  
• Source and recommend appropriate venues, menus, transportation, relevant details, and décor. 
•  Cultivate relationships with venues, event contacts, and vendors.
•  Design and send electronic invitations, track RSVPs, and produce registration reports.
•  Coordinate with the Creative team for event related materials to ensure branding is compliant on invitations, collateral, and promotional items.
•  Collaborate with the firm’s promotional vendor to source and manage branded merchandise for events.
•  Negotiate contracts and pricing to keep firm costs down and limit liability.
•  Attend events on behalf of the firm as a visible ambassador of the Mintz brand, exemplifying professionalism and promoting a positive, client-focused image.
•  Assume additional responsibilities as requested.       
  

The Hospitality Specialist ("Specialist") is responsible for overseeing the day-to-day operations and overall hospitality experience of the conference center in the San Diego office. This role provides operational oversight for Conference Services and Food Services and serves as the steward of a best-in-class hospitality experience for attorneys, business professionals, clients, and visitors. The Specialist partners closely with cross-functional teams to coordinate meeting and event support, maintain hospitality and service standards, optimize conference center operations, and ensure a seamless end-user experience. This position reports to the Manager of Administration, San Diego.

Responsibilities:

• Establish and maintain hospitality and service standards for all San Diego conference center operations and client-facing spaces.
• Serve as a liaison and resource to attorneys and business professionals in planning all San Diego office meetings and events.
• Administer the firm's West Coast sports ticketing program, including inventory management, distribution, and client engagement opportunities.
• Coordinate regularly with Facilities, Conference Services, Technology Services, Security, Office Services, and other teams supporting conference center operations to review upcoming activity, identify operational needs, and ensure seamless service delivery.
• Collaborate with and support the Events Team in scheduling and coordinating meeting and event requirements in San Diego.
• Serve as the face of hospitality in San Diego through consistently positive, professional interactions with both internal and external clients.
• Develop, document, and continuously refine conference center operating procedures and hospitality standards to ensure a consistent client and visitor experience.
• Monitor conference center utilization, service levels, and operational processes, identifying opportunities to improve efficiency, service quality, and space usage.
• Align conference center operations and hospitality services with the firm's business objectives and priorities.
• Oversee the use of the firm’s conference room scheduling software within the San Diego office, ensuring accurate data management, adherence to established processes, and effective support of conference center operations.
• Prepare requests for proposals and evaluate service vendor responses.
• Ensure that the appearance of the conference center and reception area is always maintained at the highest level.
• Assume additional responsibilities as requested.
• Due to the nature of this role, a minimum of four days per week in the office is expected, with additional in-office attendance as business needs require.

Qualifications:

• Bachelor's degree required.
• 5+ years of hospitality, conference center, meetings, events, or related experience required.
• Outstanding customer service orientation with a commitment to maintaining high hospitality standards.
• Excellent verbal and written communication skills with demonstrated success influencing stakeholders and driving outcomes.
• Proven track record of fostering collaboration across departments and identifying opportunities to enhance processes and operational infrastructure.
• Strong planning, project management, organizational, and prioritization skills.
• Comfortable operating in a fast-paced, service-oriented environment, managing multiple priorities, and adapting to shifting demands.
• Ability to collaborate and gain the respect, trust, and confidence of the firm's attorneys and business professionals.
• Demonstrated ability to grasp and implement new concepts quickly.
• Strong sense of urgency.
• Facility analyzing, working with, and presenting data.
• Deep personal commitment to integrity, excellent judgement, and the highest standards of ethics.
• Must have a hands-on, solution-oriented approach.
• High level of integrity, professionalism, diplomacy, and comfortability in handling and maintaining confidential information.
• Proficient with Microsoft Office Suite and event management software (e.g., EMS) preferred. Ability to quickly learn and effectively utilize new technologies and applications is essential.

This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

This position is bonus eligible. Mintz offers a comprehensive benefits package.

The Internal Communications Specialist is a key member of the Communications team, supporting the development and execution of strategic communications that inform employees, strengthen engagement, and advance firm priorities. Reporting to the Internal Communications Manager, this role creates content, manages internal communication channels, and coordinates cross-functional initiatives, programs, and events. The Specialist coordinates assigned projects and workstreams from intake through delivery, monitors engagement and feedback, and supports continuous improvement efforts.

Responsibilities:

Content Development

• Draft, edit, and coordinate internal communications, including firm announcements, events, system and operational updates, onboarding, newsletters, and presentations.
• Partner with internal stakeholders including firm leadership, practice groups, HR, IT, DEI, and other departments to gather information and develop content.
• Coordinate review and approval workflows, incorporating stakeholder feedback and ensuring the accuracy and timely delivery of communications.
• Ensure content aligns with firm voice, brand standards, editorial guidelines, and internal communications best practices.

Intranet, Editorial & Channel Management

• Leverage approved AI tools to support day-to-day content development, streamline workflows, analyze engagement trends, and recommend data-driven communication strategies.
• Adapt content across channels and formats to improve clarity, accessibility, and employee engagement.
• Conduct site and page content reviews and partner with content owners to update, archive, or remove outdated information.

Communications Planning & Project Management

• Manage projects and workstreams from intake and planning through execution and evaluation.
• Develop project timelines, communication plans, editorial calendars, task trackers, and supporting documentation.
• Contribute to the development and continuous improvement of intake processes, templates, workflows, and communication guidelines.

Employee Engagement & Firmwide Initiatives

• Support the planning and execution of internal campaigns, firmwide meetings and events, recognition programs, and other engagement initiatives.
• Gather and analyze employee questions, feedback, and engagement indicators to identify and surface common themes to the Internal Communications Manager.

Measurement, Governance & Operational Excellence

• Maintain templates, content libraries, distribution lists, editorial calendars, project trackers, and shared resources that support efficient and consistent communication.
• Support the development and maintenance of internal communications standards, templates, processes, governance documentation, and best-practice resources.
• Track metrics and maintain dashboards or recurring reports that provide visibility into channel and content performance and inform future planning.

This role requires 60% office presence; remote work is permissible 40% of the time. Flexibility required to work overtime.

Qualifications:

• Bachelor’s degree required. Degrees in communications, marketing, English, journalism, or related field preferred.

• 3+ years of experience in communications, marketing, or a related field. Professional services experience a plus.
• Strong writing and editing skills with attention to clarity, grammar, and detail.
• Highly organized with the ability to manage multiple tasks and deadlines in fast-paced, matrixed environment.
• Comfortable learning new systems and working with intranet/CMS tools.
• Professionalism, discretion, and a collaborative mindset.
• Exceptional organizational and administrative abilities with excellent attention to detail.
• Intellectual curiosity and a proactive, enthusiastic attitude.
• Creative problem-solving skills and sound reasoning ability.
• Demonstrated ability to collaborate professionally with colleagues at all levels.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; ability to quickly learn new software and applications, including AI tools for communication and analysis.
•  Flexibility to work overtime when necessary.

The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Litigation practice. Collaboration with team members is an important component of any role at Mintz. Therefore, the firm requires working from the office approximately 80% of the time in accordance with the firm’s published guidelines.

 Responsibilities:                                                                                                                            

• Prepare correspondence, memoranda and other documents in an accurate and timely manner.
• Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
• Process monthly billing (input draft edits, review billing guidelines if applicable, finalize bills, email and mail client invoices) by working closely with assigned billing specialist.
• Drive the timely recording of attorney billable hours worked according to the firm’s Time Entry Policy; become an expert on the policy and stay current with any changes.
• Keep current with expense reporting and process check requests.
• Work with Attorney Development to assist attorneys in monitoring and reporting CLE credits.
• Initiate conflict process, draft engagement letters, submit intake documentation for processing, follow up as necessary for signatures and retainers, save executed engagement letter to Document Management System (“DMS”).
• Responsible for ensuring all client DMS workspaces are properly organized, and that all versions and document preparations are done in our DMS to preserve version control and integrity of client record per the Firm’s Information Governance Policy.
• Provide attorney guidance on Outlook folders / DMS Links and monitor to ensure client email filing conforms to Retention policy.
• Implement process to close client matters on a timely basis.
• Assist attorneys in maintenance and/or disposition of records while adhering to firm Records Policy.
• Provide quality client service by communicating professionally with internal and external client inquiries, answering phones and greeting clients.
• Work collaboratively with assigned team and section colleagues.
• Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
• Retrieve, review, and save pleadings, court documents, discovery, etc. to DMS in appropriate client workspace.
• Monitor litigation deadlines and assist attorneys in drafting motions, responses, and other legal pleadings under the attorney’s direction.
• Conduct research on cases, rules, statutes, etc., as requested by attorneys, including contact with court personnel as needed to ensure all documents are prepared according to specific court and judge’s rules.
• Format, finalize, file, and serve all court documents in a timely manner while adhering to all court rules.
• Assist in the preparation and organization of documents, exhibits, etc. for state and federal filings, hearings, depositions, and trial.
• Prepare notices of deposition, subpoenas, and written discovery responses, including requests for production of documents, requests for admission, and interrogatories; serve on all parties; and arrange for service of process and court reporters.
• Work with E-Data Consulting Group, bates-number document production, and service on all parties.
• Assume additional responsibilities as requested.
• Log and update all daily tasks, and activities accurately in MyDay by each end of day.
• This role requires 80% in office presence; remote work is permissible 20% of the time.

Qualifications:

• High School diploma and relevant work experience required.
• 5+ year’s secretarial or administrative experience, preferably in litigation.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly learn and master new applications and software is critical.
• Knowledge of legal terminology, civil procedures and discovery is required.
• Knowledge of CA Court system is required.
• Knowledge of filing documents with courts and other agencies.
• Possess excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to execute through to completion.
• Creative problem-solving skills, reasoning ability and logical thought process.
• Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• High level of integrity and honesty.
• Flexibility to work overtime when necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

The salary range for this position in each office location is:

This position is bonus eligible. Mintz offers a comprehensive benefits package.

The Marketing Manager develops and executes marketing initiatives while collaborating closely with attorneys, Business Development teams, and Marketing and Communications colleagues across the firm.

Reporting to the Associate Director, Brand and Integrated Marketing, this role serves as a marketing partner to practices and industries, managing integrated, multichannel marketing initiatives that elevate the firm’s brand, strengthen market visibility, execute marketing initiatives that support practice and industry go-to-market objectives, and drive business outcomes. The Marketing Manager manages the development, execution, promotion, and measurement of thought leadership content, events, and other integrated marketing initiatives designed to engage priority audiences and support firm growth.

Responsibilities:

Integrated Marketing Planning & Execution

• Manage and execute integrated marketing initiatives aligned with firm priorities and practice and industry goals, in collaboration with Business Development teams and attorneys.
• Develop structured marketing plans, timelines, and workflows to ensure seamless execution across channels.
• Develop and manage thought leadership content plans that support practice objectives, strengthen market visibility, and enhance the client and prospect experience.
• Manage marketing planning and execution — including audience engagement plans, messaging, and promotional campaigns — for webinars, client programs, large-scale receptions, and other industry events.
• Guide content through its full life cycle, including planning, development, review, publication, promotion, measurement, and repurposing across channels.
• Collaborate with and guide Creative and Editorial teams to produce high-quality, client-centered thought leadership, digital assets, and collateral.
• Collaborate with the firm’s social media lead to execute practice- and event-specific social media approaches and advise attorneys on visibility opportunities aligned with best practices and evolving audience behavior.
• Evaluate marketing initiative performance and prepare reports, insights, and recommendations to inform future initiatives.
• Resolve challenges proactively by identifying bottlenecks and escalating when needed.

Digital Marketing & User Experience

• Develop channel-specific content and messaging that effectively adapts thought leadership, event content, and firm initiatives across web, email, social media, video, paid search, and other digital marketing channels, while focusing on SEO/AEO/GEO.
• Apply client-centered design and digital best practices to enhance marketing touchpoints across email, web, social media, thought leadership, and event assets.
• Collaborate with Marketing, Communications, Creative, Editorial, and MBD Technology teams to ensure user-informed design choices and cohesive audience experiences, and to help establish and follow best practices.
• Manage the development of practice and industry pages, event landing pages, microsites, digital assets, email campaigns, and promotional materials that support thought leadership content, events, marketing campaigns, and brand objectives.
• Evaluate and refine digital journeys to improve audience engagement and conversion, as well as overall user experience.
• Leverage analytics and audience insights to assess performance and inform future thought leadership content, event, and other marketing strategies.

Cross-Functional Collaboration & Alignment

• Align objectives, priorities, and messaging with Business Development teams and attorney stakeholders.
• Facilitate collaboration with internal stakeholders to ensure consistent brand expression, strategic alignment, and effective execution across channels.
• Partner with Marketing and Business Development colleagues to prepare and deliver presentations and recommendations to stakeholders.
• Coordinate and delegate tasks effectively across internal partners and external vendors to maintain workflow efficiency.
• Manage and help develop junior Marketing professionals, including assigning responsibilities, setting performance goals, and providing regular coaching and feedback.

This role requires 60% in-office presence; remote work is permissible 40% of the time.

Qualifications:

• Bachelor’s degree required.
• 6+ years of experience in marketing, brand, or integrated communications, ideally within a law firm, professional services firm, or similarly complex organization.
• Demonstrated ability to develop, manage, execute, and evaluate multichannel marketing initiatives.
• Experience developing and executing thought leadership content plans and marketing promotional plans for webinars, client programs and receptions, and other event marketing initiatives.
• Understanding of digital marketing principles, SEO/AEO/GEO, user experience, and emerging trends.
• Experience synthesizing information and preparing clear briefs, reports, and recommendations.
• Experience leveraging AI-enabled tools to improve marketing effectiveness, efficiency, and decision-making while maintaining strong judgment, human-centered thinking, audience focus, and quality standards across all work product.
• Ability to build strong and trusted relationships and collaborate with attorneys and Business Development, Events, and Marketing colleagues, while managing multiple stakeholders and priorities.
• Exceptional attention to detail and project management skills.
• Excellent communication, writing, and editing skills, with experience translating complex subject matter into clear, audience-focused content.
• Demonstrates a strong sense of project ownership and accountability, with the flexibility to work outside of regular business hours as needed to support business priorities and time-sensitive opportunities.
• Ability to thrive in a fast-paced, matrixed environment and adapt to shifting priorities.
• Experience supervising or mentoring junior marketing professionals preferred.

The Immigration Paralegal will work closely with the legal team on all aspects of case preparation and filings in support of immigration cases, with a special emphasis on providing writing support to Immigration Attorneys on our extraordinary ability case.

Collaboration with team members is an important component of any role at Mintz.  Therefore, the firm requires working from the office 60% of the time in accordance with the firm’s published guidelines.

Responsibilities:

• Prepare and file writing-intensive business and employment-related immigration documentation with respect to O-1 visa and EB-1(A) and (B) green card petitions, including preparing reference letters and exhibit packages.
• Prepare H-1B, L-1, O-1, TN, E-1/E-2 and other types of nonimmigrant visa petitions.
• Prepare PERM labor certification cases or possess the willingness to learn. 
• Prepare IV cases such as I-140s, I-130s, and AOS cases.
• Collect evidence and visa documentation from clients.
• Meet with attorneys and other professionals to discuss assigned cases or projects.
• Manage case docket, across various clients with different attorneys, with competing responsibilities.
• Learn and follow procedural and processing requirements for various types of visa petitions and applications.
• Assist in the preparation and filing of business and employment-related immigration documentation.
• Maintain client database and analyze immigration status reports.
• Own the client relationship and provide a high level of client service, ensuring customer satisfaction at all times.
• Build knowledge of firm processes.
• Assist on projects as assigned.
• Assume additional responsibilities as requested.
• This role requires 60% in office presence; remote work is permissible 40% of the time.
  

• Bachelor’s degree required.
• 3+ years professional work experience required. Experience in business immigration or a law firm is a plus.
• Possess excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to execute through to completion.
• Demonstrated ability to use timekeeping applications by consistently entering billable time accurately, with detailed narratives, and in a timely manner in compliance with firm-wide time entry policies to ensure ethical and efficient billing practices.
• Creative problem-solving skills, reasoning ability, and logical thought process.
• Ability to work under pressure, prioritize competing demands, and meet various deadlines.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive, and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• High level of integrity and honesty.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel PowerPoint, and Zoom. Ability to quickly get up to speed and master new applications and software is critical.
• Flexibility to work overtime when necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

This position is part of the firm’s Legal Recruiting Department and therefore will also be involved in firm-wide legal recruiting activities and initiatives to support attorneys throughout the firm.

Key Responsibilities:

Integration Program Management and Stakeholder Engagement

• Manage a comprehensive integration experience for lateral partners from onboarding and continuing through the first two years of practice at the firm.
• Partner with Practice Leadership, Sponsors, OMMs, Business Development, and Practice Management to identify individualized priorities and success metrics for each lateral partner.
• Maintain accountability for all integration activities, ensuring stakeholders remain aligned and engaged throughout the integration process.
• Maintain feedback loops with key stakeholders to coordinate efforts, promote accountability, and ensure execution of integration strategies.
• Travel to Mintz offices regularly to support partner integration initiatives and stakeholder engagement in person.

Integration Plan Development and Management

• Working with Legal Recruiting Specialists, develop comprehensive integration plans for each lateral partner including clearly defined goals, milestones, timelines, success metrics, relationship-building priorities, business development objectives, and integration activities.
• Work with lateral partners daily to drive execution of all priorities identified in the integration plans. Monitor completion of planned activities and proactively address obstacles that may impact successful integration.
• Continuously update and adapt integration plans based on feedback, progress, changing business needs, and emerging opportunities.

Planning and Facilitating Lateral Integration Meetings

• Manage each lateral partner’s integration meeting schedule, ensuring meaningful engagement with key stakeholders, practice groups, industry teams, and firm leadership.
• Participate in integration meetings across offices and departments. Lead productive discussions focused on relationship building, cross-selling opportunities, client development strategies, market positioning, and practice integration.
• Ensure follow-through on action items identified in integration meetings.
• Continue to identify and engage additional connections as opportunities emerge throughout the integration process.

Lateral Partner Support and Continued Engagement

• Build relationships with lateral partners. Serve as their primary point of contact and strategic advisor throughout their integration.
• Provide intensive, hands-on support during the partner’s initial onboarding period, including daily engagement to ensure a seamless transition into the firm.
• Conduct regular check-ins focused on progress on goals, relationship development, business development opportunities, operational challenges, and overall experience within the firm.
• Oversee Legal Recruiting Specialists in handling administrative matters and logistics for laterals within their first few weeks at the firm.

Orientation and Onboarding

• Oversee onboarding and orientation for laterals, collaborating with Legal Recruiting Specialists to coordinate and facilitate introductions to key firm departments and to create, maintain, and update a comprehensive Lateral Partner Integration Guide outlining critical firm policies, procedures, systems, expectations, and best practices.
• Work with departmental leaders to tailor orientation content to each lateral partner’s specific practice needs and business objectives.
• Revisit key concepts periodically to ensure each lateral has a complete and enduring understanding of firm policies, procedures, firm structure, and available resources.

Formal Integration Reviews & Reporting

• Prepare comprehensive integration reports analyzing progress at key milestones, including 3-month, 6-month, 12-month, and 24-month intervals for the Director of Partner Recruiting and Integration.
• Communicate regularly with Director and core lateral team, proactively raising any issues that need immediate attention.

Data Analysis & Strategic Insights

• Collaborate with Legal Recruiting Specialists to collect and analyze internal success data and market intelligence. Offer actionable insights that may inform future recruiting and integration strategies.
• Collaborate with departmental leads to compile and report on key success indicators for lateral cohorts and integration activities.

Process Improvement & Program Development

• Identify opportunities to improve efficiency, stakeholder engagement, communication, and overall integration effectiveness.
• Standardize integration workflows while maintaining flexibility to accommodate individual partner needs.
• Evaluate and improve lateral integration processes, tools, and resources.

This role requires 60% in office presence. Remote work is permissible 40% of the time. 

Qualifications:

• Bachelor's degree required; JD or MBA degree will be considered favorably.
• 6+ years’ experience in professional services, legal services, talent integration, partner programs, business development, practice management, or related fields.
• Demonstrated success managing complex, cross-functional initiatives involving senior stakeholders.
• Highly proactive approach to coordinating complex initiatives.
• Strong project management, organizational, and execution skills.
• Exceptional communication, facilitation, and relationship-building abilities.
• Ability to influence without direct authority and drive accountability across diverse stakeholder groups, managing up, down, and to peers across the firm.
• Strong executive presence and ability to exert influence over partners and firm leadership, to drive activity to desired outcomes.
• Experience developing executive-level reports, presentations, and strategic recommendations.
• Strong analytical skills with the ability to convert data into actionable business insights. Ability to conceptualize data, analyze trends, create clear and sound reports, and make recommendations based on results.
• High level of integrity and honesty; ability to handle confidential matters with discretion.
• Ability to regularly travel among firm offices, at least 25% of the time.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is expected.

Physical Demands:

This position requires sitting or standing for long periods of time and the continuous operation of standard office equipment, such as computers, keyboards and phones. It also requires mobility sufficient to perform certain job functions, such as getting to photocopiers/scanners/fax machines, and regular bending, reaching, lifting, stooping and occasionally pulling, pushing and/or lifting items that weigh up to 25 pounds.

The salary range for this position is $180,000-$225,000

This position is bonus eligible. Mintz offers a comprehensive benefits package.

Privacy Notice for California Applicants

The Systems Administrator will support a Microsoft-centric computing environment consisting of Windows 2019/2022/2025 servers and Microsoft Cloud Technologies with a concentration on our hybrid Active Directory and Entra environment. This position will report to the IT Manager - Infrastructure.

Responsibilities:

• Administer, secure, and optimize Microsoft Azure services and cloud resources.
• Administer Azure AI services, Azure AI Foundry, Copilot agents, Microsoft Fabric, and Power BI.
• Manage Intune application configuration and protection policies.
• Administer Microsoft Entra ID, including Conditional Access, Privileged Identity Management, role eligibility, and access reviews.
• Manage Azure Key Vault, private endpoints, private DNS zones, and RBAC for automation and Power Platform workloads.
• Monitor, investigate, and remediate security incidents across cloud and on-premises environments.
• Design and support integrations among on-premises infrastructure, Microsoft cloud services, and third-party platforms.
• Manage identities, roles, and access controls in Active Directory and Microsoft Entra ID.
• Proactively monitor infrastructure, resolve incidents, perform root cause analysis, and implement preventive measures.
• Administer Windows Server, server hardware and software, and DAS, SAN, and NAS storage.
• Perform preventive maintenance, security assessments, audits, upgrades, and risk remediation.
• Partner with cross-functional teams to translate business requirements into technical solutions.
• Maintain documentation for system architecture, configurations, and security policies.
• Provide business-hours and after-hours infrastructure support as needed.
• Perform other duties as assigned.
• Maintain 60% in-office presence, with up to 40% remote work.

Qualifications:

• Bachelor's degree required, preferably in a relevant field such as Computer Science or Information Technology.
• 5+ years in a Microsoft IT environment.
• Experience with Azure AI, Copilot and agent governance, Microsoft Fabric, Power BI, or similar platforms.
• PowerShell automation proficiency and familiarity with Microsoft Graph API.
• Experience with Microsoft 365, Azure, Intune, MFA, System Center, Hyper-V, Exchange Online, Citrix, Defender, Nimble Storage, HPE ProLiant servers, ExaGrid and Rubrik backup solutions.
• Technical experience working with Windows server computer systems.
• Strong understanding of cybersecurity principles and best practices.
• Possess excellent verbal and written communication skills with an ability to influence others.
• Ability to function in a fast-paced, service-oriented environment, and prioritize multiple projects daily and adjust to shifting priorities.
• Strong planning, project management and organizational skills.
• Strong sense of urgency and a high-energy level.
• Ability to collaborate and gain the respect, trust and confidence of the Firm’s attorneys and professional staff.
• Possess a “hands-on” tactical approach.
• Creative and proactive approach to problem solving.
• Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
• Demonstrated ability to grasp and implement new concepts quickly.
• Strong analytical abilities, resourcefulness, and attention to detail.
• Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
• Outstanding sense of customer service.
• Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
• Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information.
• Ability to quickly get up to speed and master new applications and software is critical.
• Ability to provide on-call and off-hours support.
• Hybrid office attendance
• Ongoing interest in personal and professional career

This job description is a general description of the types of responsibilities that are required of an individual in this job.  It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.