Applications Analyst – Boston
Office Boston
Practice Area Information Technology
Date Posted Jan 14, 2025
Application Deadline Aug 20, 2027
The Applications Analyst assists with the maintenance and support of the firm’s software solutions. This role also assists with the research and implementation of new software, and technical solutions. The Applications Analyst reports to the IT Manager – Application Services and provides technical support across the firm on IT related issues. Responsibilities:
Claim ownership and resolve issues escalated by the firm’s HelpDesk. This also includes direct requests for assistance from users.
Responsible for primary ownership of critical enterprise software systems. Primary ownership translates to monitoring software license compliance, tracking and auditing usage, maintaining documentation on install instructions and fixes. This work also includes testing, upgrading, implementing and deploying the latest versions of software to the firm as well as, best practices in software installation and utilization.
Work closely with Desktop Engineering to develop the best methods for deploying and maintaining software.
Work closely with Information Security to address software and security vulnerabilities.
Provide guidance and support to others in the Information Technology department on how to best support the firm’s users.
Work directly with firm leadership to review business requirements, advise, and recommend solutions to business problems.
Play a critical role in software implementations and rollouts.
Play a major role in the deployment of new desktop configurations to the firm.
Act as a liaison between vendors and the firm, and other IT teams.
Alter scripts and adjust code to support software configurations.
Investigate, evaluate and recommend new technical solutions.
Backup ownership of multiple software applications and multi-tiered systems.
Provide technical support to the firm and its users to maximize firm productivity.
Desktop refreshes.
Single Sign On configurations.
Relocation of client/server software and databases.
Specialized user training.
Monitor data synchronizations and data feeds across multiple systems.
Own, track, and communicate software maintenance and license costs to management for budgeting purposes.
Server retirements and replacements.
Assist with the day-to-day efficient operation of the IT department.
Assume additional responsibilities as requested.
This role requires 60% in-office presence; remote work is permissible 40% of the time.
Technical Qualifications:
Strong knowledge of Microsoft 365 solutions and services, such as Office Apps, Power BI, MS Teams, Power Platform, SharePoint Online, Flow, and how to use M365 administration consoles to support enterprise users.
Strong knowledge of the entire Microsoft front end and back-end technology stack, including network and server administration concepts.
General understanding of client/server, and web applications hosted in a Microsoft Windows Server and/or Azure environment.
Advanced troubleshooting skills.
Strong understanding of PC and Mac desktop technologies. This includes 3rd party technical solutions to enhance out of the box desktop software functionality from Microsoft and Apple.
General knowledge of database application environments.
Strong knowledge of Active Directory, and LDAP queries. Basic understanding of Azure environment, Azure AD, and other Microsoft cloud services.
Strong knowledge of cloud computing concepts. Possess a good understanding of cloud architectures, and the ability to assist users with cloud-hosted software solutions.
Some development experience – just enough to understand the workflow and know how to troubleshoot issues.
Knowledge of scripting concepts. Examples: Powershell, T-SQL, JavaScript, VBScript, XML, XSL.
Familiarity with the necessary configuration steps to implement claims authentication using Azure AD (SSO).
Ability to quickly get up to speed and master new applications and software is critical.
Strong understanding of Microsoft Group Policy in an enterprise environment.
Professional Qualifications:
A Bachelor’s degree or equivalent experience required.
5+ years of experience supporting users in a professional services environment is required. Law firm experience preferred.
Possess excellent verbal and written communication skills and the ability to influence others in a positive manner.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities.
Strong planning, project management, presentation and organizational skills.
Strong sense of urgency and a high-energy level.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, working with and presenting data.
Proactive mindset, including being resourceful, and paying close attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant (IP Litigation) – Los Angeles
Office Los Angeles
Practice Area Intellectual Property
Date Posted Feb 19, 2025
Application Deadline Feb 18, 2026
The Assistant (IP Litigation) will proactively provide daily assistance and administrative support to the IP Litigation Section to ensure that the highest level of internal and external client service is attained. Assistants (IP Litigation) will work collaboratively within a team.
Responsibilities:
Knowledge of the California and Federal court systems processes and procedures.
Experience with electronic filing in both State and Federal courts.
Familiarization with USPTO searching and downloading patents and file histories.
Ability to conduct searches on PACER.
Administrative duties including, but not limited to: processing expense reports; receiving, placing, and screening telephone calls; scheduling meetings; coordinating travel arrangements and calendar management.
Actively manage attorney/paralegal billable time by inputting into Firm’s system.
Coordinate with Document Support and/or use related software to prepare, revise, and format a variety of legal documents, spreadsheets, presentations, and other materials. Proofread and identify any inconsistencies in all materials.
Provide quality client service by communicating professionally to internal and external client inquiries.
Work collaboratively with assigned teammates.
Establish and maintain paper and electronic files in compliance with current Firm policies.
Prepare new client engagement letters and conflicts checks, requesting new client/matter numbers through client intake process, and tracking of same.
Demonstrate willingness to accept constructive feedback and training.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Work with other departments within the Firm to facilitate the highest possible level of service to clients, including Finance, Records, Office Services, and Document Support.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
5+ years of administrative experience in a legal or professional services setting preferred.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $70,000 - $100,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant (Private Client) – Boston
Office Boston
Practice Area Assistants
Date Posted Feb 21, 2025
Application Deadline Aug 20, 2027
We are seeking a meticulous and highly organized Assistant to support our Private Client section. This role involves providing comprehensive administrative support to attorneys specializing in estate planning, probate and trust administration. The ideal candidate will possess strong organizational skills, attention to detail and the ability to handle sensitive and confidential information with discretion. If you have a passion for providing excellent client service and thrive in a fast-paced legal environment, we encourage you to apply.
Responsibilities:
Provide quality client service to the Private Client section by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Serve as a point of contact for clients, providing information and updates as needed.
Maintain client confidentiality and handle sensitive information with discretion.
Manage incoming and outgoing mail, phone calls and email.
Organize and maintain physical and electronic files.
Prepare correspondence, memoranda, and other documents in an accurate and timely manner.
Manage and maintain extensive and ever-changing calendar(s) by scheduling appointments, coordinating meetings, conferences, and travel arrangements.
Proactively send reminders and confirmations for appointments and deadlines.
Actively manage attorney/paralegal time entries to ensure they are accurate and entered timely into the Firm’s billing system.
Efficiently process monthly billing by working closely with assigned billing specialist to ensure bills go out regularly as scheduled.
Actively coordinate with the collection’s specialist and assist with monthly collections.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers and Document Support.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
Minimum of 3 year’s administrative experience, preferably in legal or professional services organization.
Estate planning experience a plus.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant Managing Clerk – Boston
Office Boston
Practice Area Managing Clerks
Date Posted Nov 26, 2024
Application Deadline Aug 14, 2026
This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services and associated functions for actions in state and federal court, arbitration forums and administrative agencies.
Primary Docketing, Calendar and Associated Responsibilities:
Review calendar reports and collaborate with associate(s) before filing deadline.
Enter all incoming court papers into the CourtAlert docketing database.
Sync PDF images with the corresponding docket entries in CourtAlert.
Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.
Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
Monitor federal and state court dockets and maintain computerized case dockets.
Conduct document searches at federal and state courts and government agencies.
Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
Provide guidance and research on procedural and administrative questions, rule changes and judges’ information.
Regularly communicate with court clerks.
Assist attorneys with all state and federal electronic filings.
Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.
Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
Maintain attorney electronic filing registration and password database.
Provide training and education to new attorneys and staff, as needed.
Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
Occasional trips to court to file, retrieve, and deliver paper copies of documents.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years of litigation experience in a law firm preferred.
Knowledge of Massachusetts Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
Knowledge of the basic litigation docketing and calendaring process.
Experience using CourtAlert or MA3000.
Knowledge of PACER and Lexis/Nexis.
Experience with Completing PACER ECF Filings / Mass State Court Tylerhost E-Filings.
Experience with attorney service agencies / process servers.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
Licensed Notary Public helpful.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant Managing Clerk – New York
Office New York
Practice Area Managing Clerks
Date Posted Aug 30, 2023
Application Deadline Aug 14, 2026
This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services and associated functions for actions in state and federal court, arbitration forums and administrative agencies.
Primary Docketing, Calendar and Associated Responsibilities:
Review calendar reports and collaborate with associate(s) before filing deadline.
Enter all incoming court papers into the CourtAlert docketing database.
Sync PDF images with the corresponding docket entries in CourtAlert.
Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.
Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
Monitor federal and state court dockets and maintain computerized case dockets.
Conduct document searches at federal and state courts and government agencies.
Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
Provide guidance and research on procedural and administrative questions, rule changes and judges’ information.
Regularly communicate with court clerks.
Assist attorneys with all state and federal electronic filings.
Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.
Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
Maintain attorney electronic filing registration and password database.
Provide training and education to new attorneys and staff, as needed.
Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
Occasional trips to court to file, retrieve, and deliver paper copies of documents.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years of litigation experience in a law firm preferred.
Knowledge of the New York Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
Excellent knowledge of how to handle all New York State Court (NYSCEF), and New York Federal Court filings
Knowledge of the basic litigation docketing and calendaring process.
Experience using CourtAlert or MA3000.
Experience with Completing PACER ECF Filings / Mass State Court Tylerhost E-Filings.
Experience with attorney service agencies.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
Licensed Notary Public helpful.
The salary range for this position in NY is $80,000 to $125,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Associate Business Development Manager (Corporate/Energy) – Boston
Office Boston
Practice Area Marketing
Date Posted Nov 19, 2024
Application Deadline Aug 14, 2026
Your primary focus will be driving business development and market visibility for the Energy & Sustainability practice and ESG Initiative. The role will support a very active group of Members who have been at the forefront of the energy transition, and will be embedded in the practice, driving the agenda for both partner and practice meetings. The successful candidate will be an energetic, process-oriented, business development professional with superior project management, communication (written and oral), and analytical skills. The role will oversee a dedicated Business Development Specialist, providing mentorship opportunities. Responsibilities:
Business Development
Work with practices and attorneys to expand existing client relationships and develop new client relationships.
Understand the sales cycle and coach attorneys on lead development, pitching, and follow-up.
Responsible for drafting targeted pitch materials and RFP responses.
Collaborate with Finance and Marketing Tech teams to use firm data (client financials, pitch activity) and tech platforms (CRM) to effectively inform and report on sales and client development activity and actions.
Work with attorney team and Senior Business Development Manager, to develop strategic plan for practice and segments within the practice; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy.
Marketing & Profile Raising
Work with practice management to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, to name a few.
Work closely with the PR team to drive opportunity and visibility for attorneys in third party publications.
Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others.
Work with Business Development Specialist to implement and oversee the process for collecting and maintaining experience so that most relevant experience appears on the website, in pitches and RFP responses, and other collateral materials.
Collaborate with Business Development Specialist and Marketing Tech team to ensure our mailing lists are kept update and include clients and targets.
Practice Support
Lead integration efforts for all new lateral attorneys hired into your section/practices, including development of new collateral, internal integration, and client introductions.
Work with practice management to set practice group meetings and agendas.
Assist in budget preparation and regular review.
Manage and motivate a Business Development Specialist.
Qualifications:
Bachelor’s degree or higher with 5+ years of work experience in business development, in a law firm or professional services environment.
Ability to work in a fast-paced environment with competing time sensitive deadlines.
Outstanding client service mentality.
Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.
Ability to see the big picture and operationalize a plan in order to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, client financials.
Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Excellent written, presentation, and verbal communications skills.
General knowledge of social media platforms.
Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.
Strong planning, project management, and organizational skills.
Takes a “hands-on” tactical approach.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Ability to travel 10% or more and based on the needs of the position. 60% in-office expectation.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Billing Team Lead – Boston
Office Boston
Practice Area Finance
Date Posted Feb 11, 2025
Application Deadline Aug 28, 2027
The Billing Team Lead will support the Billing Manager and supervise a group of Billing Specialists in managing the daily and monthly billing operations of the firm. They will be responsible for the monthly billing for their own portfolio of attorneys. This role involves coordinating billing activities, ensuring accuracy and compliance with firm policies and client billing instructions, and providing guidance to the billing team to resolve complex billing issues. The ideal candidate will have a strong understanding of the legal billing process, good attention to detail, and the ability to work in a fast-paced environment.
Responsibilities:
Support the Billing Manager in overseeing the daily operations of a group of Billing Specialists.
Lead a team of 3 – 5 Billing Specialists located in multiple offices, providing guidance and day-to-day support.
Effectively collaborate with other Team Leads within the group.
Oversee the preparation and issuance of client invoices, ensuring compliance with the firm's policies, client requirements and Outside Counsel Guidelines.
Prepare and present detailed billing reports to management.
Ensure all billing activities adhere to legal and regulatory standards.
Train new billing staff and provide ongoing development opportunities for the team.
Collaborate with staff and attorneys to understand client billing arrangements, ensuring the requirements are captured, stored and socialized during Intake.
Resolve billing discrepancies and issues.
Respond to client inquiries regarding invoices and billing issues.
Monitor billing deadlines and ensure timely invoice submission.
Maintain and update billing records and databases.
Generate and analyze billing reports to identify trends and areas for improvement.
Assist in the implementation of billing software and process improvements.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Minimum of 5 years of experience in client billing in a law firm or professional services environment.
Proven ability to lead a team effectively.
Proficiency in legal billing software (Elite 3E, Aderant, etc.) and Microsoft Office 365 Suite (Excel, Word, Outlook, etc.).
Strong analytical and problem-solving skills.
Excellent communication and interpersonal skills to interact with clients and internal teams.
Ability to work independently and as part of a team.
High level of accuracy and attention to detail.
Knowledge of legal billing practices and regulations is a plus.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Business Development Manager (Corporate/Energy) – Boston, Washington D.C.
Office MULTIPLE Office Locations
Practice Area Marketing
Date Posted Feb 21, 2025
Application Deadline Aug 20, 2027
Your primary focus will be driving business development and market visibility for the Energy & Sustainability practice and ESG Initiative. The role will support a very active group of eight partners, who have been at the forefront of the energy transition, and will be embedded in the practice, driving the agenda for both partner and practice meetings. The successful candidate will be an energetic, process-oriented, business development professional with superior project management, communication (written and oral), and analytical skills. The role will oversee a dedicated Business Development Specialist, providing mentorship opportunities.
Responsibilities:
Business Development
Work with practices and attorneys to expand existing client relationships and develop new client relationships.
Understand the sales cycle and coach attorneys on lead development, pitching, and follow-up.
Responsible for drafting targeted pitch materials and RFP responses.
Collaborate with Finance and Marketing Tech teams to use firm data (client financials, pitch activity) and tech platforms (CRM) to effectively inform and report on sales and client development activity and actions.
Work with attorney team and Senior Business Development Manager, to develop strategic plan for practice and segments within the practice; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy.
Marketing & Profile Raising
Work with practice management to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, to name a few.
Work closely with the PR team to drive opportunity and visibility for attorneys in third party publications.
Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others.
Work with Business Development Specialist to implement and oversee the process for collecting and maintaining experience so that most relevant experience appears on the website, in pitches and RFP responses, and other collateral materials.
Collaborate with Business Development Specialist and Marketing Tech team to ensure our mailing lists are kept update and include clients and targets.
Practice Support
Lead integration efforts for all new lateral attorneys hired into your section/practices, including development of new collateral, internal integration, and client introductions.
Work with practice management to set practice group meetings and agendas.
Assist in budget preparation and regular review.
Manage and motivate a Business Development Specialist.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree or higher required.
7+ years of work experience in business development, in a law firm or professional services environment.
Ability to work in a fast-paced environment with competing time sensitive deadlines.
Outstanding client service mentality.
Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.
Ability to see the big picture and operationalize a plan in order to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, client financials.
Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Excellent written, presentation, and verbal communications skills.
General knowledge of social media platforms.
Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.
Strong planning, project management, and organizational skills.
Takes a “hands-on” tactical approach.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Ability to travel 10% or more and based on the needs of the position.
The salary range for this position in Washington D.C. is $145,000 to $165,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Client Intake Analyst – Boston, New York, Washington D.C.
Office MULTIPLE Office Locations
Practice Area Information Governance
Date Posted Jan 16, 2025
Application Deadline Aug 20, 2027
The Intake Analyst fulfills a role within the Firm’s Client Intake Department. The Intake Analyst will be responsible for executing certain functions critical to the Department’s role in mitigating risk to the firm associated with the intake of potential new business. Such responsibilities include, but are not limited to, performing research on legal entities involved in potential new business, conducting searches across the Department’s conflicts database, and generating conflict reports summarizing any findings. The Intake Analyst will also support the daily operations of the Department by, among other things, participation in a weekend and holiday coverage rotation. This position can be filled in Boston, New York, or Washington D.C.
Responsibilities:
Using multiple resources, perform corporate research on entities submitted in connection with conflict check requests.
Conduct conflict searches across the Department’s records, identify potential conflicts of interest, and generate conflict reports regarding the same.
Provide guidance to attorneys and assistants regarding intake policies/procedures.
Respond to inquiries and requests promptly, with courtesy and efficiency.
Collaborate with others within the Client Intake team to fulfil the business needs of the Firm.
Maintain accurate and up-to-date records by confirming completeness and accuracy of data, including communicating with Firm lawyers and others, as necessary.
Participate in weekend and holiday on call coverage for time-sensitive requests.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years’ of experience with conflicts analysis or in a large law firm or similar environment required.
Knowledge of conflict rules under the Rules of Professional Conduct.
Excellent written and verbal communication skills.
Demonstrated ability to professionally interact and collaborate with colleagues throughout the firm.
Excellent organizational and administrative skills.
Excellent attention to detail.
Creative problem solving skills, reasoning ability and logical thought process.
Stellar ability to work under pressure, prioritize competing deadlines, and execute tasks through to completion.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Utmost respect for the need to protect confidential and otherwise non-public information.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Prior experience with Intapp, CapIQ and LexisNexis is a plus.
Excellent computer skills, including proficiency in Outlook, Word, and Excel.
Able to quickly get up to speed and master new processes, applications and software.
Flexibility to work overtime when necessary.
The salary range for this position in New York and Washington, D.C. is $65,000 to $85,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
The foregoing is a general description of the types of responsibilities that are required of an individual in this position. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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Database Systems Analyst (iManage) – Boston, New York, Washington, DC
Office Boston
Practice Area Information Technology
Date Posted Nov 20, 2024
Application Deadline Aug 14, 2026
Working with the Database Systems team within the Information Technology Department, and collaborating closely with the DMS Administrator, this role focuses on support of the Firm’s iManage Cloud suite of applications, including Work (Document Management System/DMS), Security Policy Manager (SPM), Threat Manager, Tracker, Records Manager (iRM), and Closing Folders. The right candidate requires an excellent background in iManage technology and system integrations using APIs.
The Database Systems Analyst will provide escalated (2nd+ level) support for iManage applications as well as carry out focused project work for both business change and service improvement. Where there is capacity beyond business-as-usual and project work, the DSA will identify opportunities for improving and automating processes as well as providing additional support to the Database Systems team and its responsibilities.
Responsibilities:
Perform administrative functions and monitoring automated maintenance jobs for all iManage applications.
Provide support for escalated iManage application issues.
Take ownership of escalated issues and see them through to resolution.
Work with the IT Operations teams to ensure we are providing optimal client service delivery levels to the firm for iManage and other Database Systems team applications.
Plan and implement updates and upgrades to the iManage and third-party utilities installed to on-premises servers.
Maintain and improve automated and ad hoc integrations with iManage applications such as metadata and user synchronizations, Workspace Generation, custom data extracts for analysis and reporting, etc.
Identify opportunities for process improvement and develop appropriate solutions.
Develop and maintain a deep technical knowledge of our iManage product suite.
Stay current with iManage email communications regarding new releases, known issues, service interruptions, and scheduled maintenance events, communicating important and helpful information to internal stakeholders as needed.
Optimize administration of Security Policy Manager and work with Client Intake team to deploy advanced SPM features.
Optimize administration of Threat Manager and work with Information Governance, Information Security, and User Experience teams to improve reporting, etc.
Assist Database Systems team with other tasks as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor's degree in Computer Science, Information Technology, or related field is preferred.
3+ years of iManage Work administration and 2nd level support experience.
Excellent verbal and written communication skills and interpersonal skills including the ability to effectively communicate technical information to both technical and non-technical personnel, and to communicate and advise others on issues that are complex and/or sensitive in nature.
Understanding of the business of law firms, including risk management issues facing firms.
Ability to work successfully and independently in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
Ability to work collaboratively in a team-oriented environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Willingness to share skills and experience with other members of the team and within the IT Department.
Extensive application troubleshooting experience in an enterprise environment.
Proficient skills using iManage REST API, Python, PowerShell or other development tools and scripting languages.
Proficient knowledge of relational databases and TSQL scripting.
Experience with iManage Security Policy Manager and Threat Manager.
Experience administering or supporting iManage Records Manager desirable.
Experience supporting iManage Closing Folders and/or iManage Tracker is a plus.
Experience with Flexible Folders administration is a plus.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Diversity, Equity and Inclusion Manager – Boston, New York
Office MULTIPLE Office Locations
Practice Area Diversity, Equity & Inclusion
Date Posted Sep 24, 2024
Application Deadline Aug 15, 2026
The Diversity, Equity and Inclusion Manager will play an important role on the Diversity, Equity and Inclusion team. The role will manage all aspects of the Equity Advisory Council (EAC), including the EAC academy. This role will report to the Chief Diversity, Equity and Inclusion Officer and collaborate closely with Professional Development (PD) and Business Development (BD). Responsibilities:
Work with DEI, PD, BD and EAC teams to develop and advance equity functions at all levels of the firm; and coordinate amongst them as needed.
Oversee and coordinate essential BD and PD functions for Partners and Associates who are enrolled in EAC programs like the EAC Academy.
The PD functions may include: counseling, coaching or connecting to a coach, sponsoring, and/or designing training.
The BD functions may include: collaborating with the business development team (including the DEI Business Development Manager) on training, coaching, or connecting to a coach.
Develop and maintain a database of information, strategy, meeting notes, feedback and lessons learned.
Manage teams responsible for EAC Academy (and other initiatives) deliverables and curricula ensuring program agendas are adhered to and progress is steady.
Coordinate all the logistics for the EAC and EAC academy, including calendar invites, agendas, minutes, notes and other meeting logistics.
Work on developing a relationship of trust with attorneys at the firm, especially attorneys of color, and women, non-binary and LGBTQ+ attorneys.
Develop robust networks of internal (e.g. Partner sponsors and mentors) and external (e.g. coaches, consultants, etc.) stakeholders to leverage on behalf of the EAC and its constituents.
The EAC Academy enrolls a few deeply-valued partners in a year-long program that includes assessments, coaching, Business Development skills, among other things. The EAC Academy will soon be in its second year, and the Manager will be deeply integrated into the EAC Academy, and will help run it.
Manage the EAC budget.
Be willing to travel to Mintz’s various offices as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required. JD or other advanced degree welcomed.
7+ years of experience in either Professional or Business development required.
Professional services experience required; law firm experience preferred.
Demonstrated commitment to equity, inclusion, and belonging.
Self-starter with demonstrated ability to coordinate, and eventually lead, complex teams in innovative practice and business development programs for attorneys of color, and women, non-binary and LGBTQ attorneys.
Ability to understand, influence, and motivate people at varying levels of seniority.
High degree of responsiveness.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, PowerPoint, and presentation tools (e.g. Power BI). Ability to quickly get up to speed and master new applications and software is critical.
Demonstrated ability to motivate and develop teams.
Proven leadership and management abilities.
Demonstrated experience in employee relations, performance improvement and separations.
The salary range for this position in New York is $105,000 to $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Financial Analyst – Washington, DC
Office Washington DC
Practice Area Finance
Date Posted Dec 18, 2024
Application Deadline Aug 15, 2026
The Financial Analyst role is to support the Financial Planning and Analysis team with standard monthly and ad-hoc reporting to various functional areas within the Firm with an emphasis on extracting, analyzing, and presenting financial data insights. The Financial Analyst will be responsible for providing valuable financial analysis support to the Finance Management team and other cross-functional administrative departments across the Firm. Reporting to the Director of Financial Planning and Analysis, the Financial Analyst will be tasked with the preparation of financial analysis and reports containing statistics at the firm, office, section, billing and working attorney, client, and matter-level for consumption of functional areas, such as, Business Development/Marketing, Information Technology, Practice Management, HR,
Attorney Development and Lateral Partner Recruiting.
Responsibilities:
Preparation and distribution of daily, monthly, and quarterly management reports to Firm Management, ensuring accuracy and completeness of reports.
Participate in the preparation of the modified cash basis annual operating budget, including income statement and other key performance schedules/reports to support revenue and expenses.
Assist in testing of systems for upgrades, conversion of data, and implementation of financial reporting tools.
Provide expense analyses and reports on variances to budget and prior year(s).
Provide analyses of Income Statement and Balance Sheet accounts to Firm Management.
Participate in the preparation of various legal industry financial surveys.
Participate in the design, testing and data reconciliation of new dashboards as requested by Finance Management, Division and Section Heads.
Assist in the development and implementation of the Firm’s profitability dashboards.
Participate in systems upgrades, leading selected work streams for testing and verification of financial information used in financial analysis and client reporting.
Complete special projects as requested and furnish related information and reports needed.
Participate in the preparation of the periodic financial presentations, working closely the Director of Financial Planning & Analysis, Chief Financial Officer, Chief Operating Officer, and other firm leaders.
Participate in testing the development of new reports as directed by Finance Management.
Serve as back-up in support of primary responsibilities for other FP&A colleagues.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree in Accounting, Finance, Business Administration, Economics equivalent.
3+ Years of related financial analysis experience is required.
Law Firm or other professional services industry experience is required.
Data visualizations applications experience required.
Competencies:
Strong analytical skills requiring an aptitude for detail, precision, and logic with knowledge of accounting principles to conduct detailed analysis of general ledger accounts, income statement activity and budget variations.
Ability to analyze accounting and financial data, identify problems, take action and suggest recommendations.
Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e‑mail, or verbally.
Demonstrates strong organizational skills including record keeping, data extraction, and system information with prior experience with SQL Analysis Services or “Cubes” usage is a plus.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency. Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
The salary range for this position in Washington, DC is $95,000 - $105,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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IP Litigation Paralegal – Boston, Washington DC
Office MULTIPLE Office Locations
Practice Area Intellectual Property
Date Posted Feb 03, 2025
Application Deadline Aug 13, 2027
The Senior Intellectual Property (IP) Litigation Paralegal will support the IP Litigation attorneys within the IP Section. The Senior IP Litigation Paralegal will act as lead paralegal on large, complex cases and be responsible for providing case management, document production and review, legal research, trial preparation and other substantive duties with an emphasis on U.S. International Trade Commission (ITC) and section 337 matters.
Responsibilities:
Handle complex case management for ITC and federal district court litigation including discovery, research, Markman hearings and trial preparation and attendance.
Manage paper and electronic discovery process and support attorneys in all phases of discovery and trial preparation, including coordination of electronic and paper discovery, depositions, transcripts and trial support.
Create, organize and maintain databases, privilege logs and files containing discovery documents, physical evidence, summaries, deposition transcripts etc.
Manage documents and war rooms and work with attorneys to coordinate large-scale document productions and reviews.
Research all case documents, materials, rule and court procedure and prior testimony and publications of opposing experts; analyze, summarize and compile timelines and reports regarding findings.
Obtain all necessary information and materials from vendors, clients and government agencies such as the USPTO, PAIR, and USITC-EDIs etc.
Oversee and coordinate logistics for depositions.
Assist with and prepare for meetings with clients, witnesses, experts and outside counsel.
Coordinate the preparation and filing of briefs and legal documents: draft routine filings; perform legal cite-checking, blue booking and shepardizing; compile appendices and exhibits; prepare and submit electronic court filings.
Manage all trial preparation and support activity: manage trial exhibits; prepare trial notebooks; maintain expert binders; war room set up; communicate with experts and fact witnesses etc.
Manage post trial matters.
Monitor rule and other changes in the federal and state courts and the ITC and USPTO and other administrative forums where the firm practices.
Remain current in technology developments in the legal industry.
Mentor and train junior paralegals.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
7+ years of litigation experience; Patent and ITC litigation experience preferred.
Strong expertise in all stages of litigation process.
Knowledge of USPTO and ITC practices and procedures.
Knowledge of document management and review software, including DeskSite, Relativity, West Case Notebook, and TrialDirector.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime and travel when necessary.
The salary range for this position in Washington, DC is $125,000 - $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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Lateral Conflicts Analyst – Boston, New York, Washington D.C.
Office ALL Office Locations
Practice Area Information Governance
Date Posted Aug 16, 2024
Application Deadline Aug 14, 2026
The Lateral Conflicts Analyst will be the primary resource for the initial analysis of information collected in the identification and resolution of potential conflicts of interest as it pertains to the hiring of new attorneys and support staff. They also act as a backup to the Client Intake Coordinator and Intake Analysts. This position will report to the Client Intake Manager (“Manager”).
Responsibilities:
Collaborate with internal legal recruiters and human resources staff to obtain conflicts information regarding potential new lateral attorney candidates and support staff.
Conduct conflict checks on potential new lateral attorney candidates and support staff and prepare assessments of results.
Use internal and external databases to conduct research.
Assist attorneys in the identification and resolution of conflicts of interest.
Generate and analyze conflicts searches.
Work with the Manager, firm lawyers, and other firm employees to identify and effectively process to conclusion potential lateral hire conflict issues.
Communicate with internal contacts as to the status of new hire clearances.
Assist with other requests related to the resolution and clearance of conflicts of interest issues. Provide regularly scheduled weekday evening and weekend coverage for certain urgent conflict check requests and one-off requests, as well as when needed. Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required, JD preferred.
3+ years of law firm experience focusing on conflicts of interest analysis or legal practice experience.
In-depth knowledge of ethical, legal and risk management rules and requirements. Willingness to learn substantive law required.
Experience with conflicts and intake software, such as Intapp Open.
Knowledge of Elite 3E is desirable.
Strong database skills required.
Proficiency using on-line research tools such as Cap IQ, Lexis/Nexis, etc.
Must be comfortable analyzing, working with and presenting data.
Excellent written and verbal communications skills are a must.
Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
Analytical and creative approach to problem-solving.
Demonstrated ability to use discretion and judgment in making and communicating decisions.
Outstanding sense of customer service.
Ability to professionally and cooperatively interact with attorneys, staff, and co-workers within the firm.
Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the Firm’s members, associates, and staff.
Must be highly responsive.
Strong sense of urgency.
Ability to work independently and as part of a team.
The salary range for this position in DC and NY is $85,000 to $105,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Legal Recruiting Manager – Boston, New York
Office Boston
Practice Area Legal Recruiting
Date Posted Dec 03, 2024
Application Deadline Aug 14, 2026
The Legal Recruiting Manager will work under the supervision of the Senior Manager of Legal Recruiting and will have primary responsibility for the successful recruitment and onboarding of law students firm wide. In addition, the Legal Recruiting Manager will participate in the recruitment of lateral associate attorneys (including off-track attorneys, technical professionals, law clerks, and entry-level attorneys hired outside of the law student pipelines.) The Legal Recruiting Manager will understand all of the firm’s practice areas and assist with strategic thinking to enhance those practices. The manager will oversee a team of recruiting professionals to effectuate law student hiring. The position is part of the firm’s Legal Recruiting Department and therefore will also be involved in firm wide legal recruiting activities and initiatives to support attorneys throughout the firm.
Responsibilities:
Manage all components of the student recruiting process (outreach, pipelining, summer programs, hiring decisions) to meet the firm’s hiring goals – hiring a diverse class of students, representing elite law schools, with high-level credentials and experience, and demonstrated interest in our practice areas.
Develop strategy and create process to cultivate and nurture a student recruiting pipeline.
Manage pre-OCI and OCI process, including planning school engagement, on-campus interview registration, on-campus interviews, job fair participation, and recruitment for diversity fellowship.
Oversee callback interview process, including candidate scheduling, candidate communication, and database management.
Manage post-offer follow-up with candidates to focus on hiring sought-after candidates.
Design and oversee all components of the firm-wide summer associate program, including orientation, training sessions, work assignment process, evaluation process, overseeing social events, and acting as liaison to students.
Build and maintain relationships with law schools, student groups, and diversity organizations; plan and execute outreach events for law students throughout the year.
Coordinate efforts with Hiring Leads, Teams, and Section Managers in candidate selection process, tracking data and compiling reports, and improving our process year over year.
Assess results to make adjustments to future hiring cycles. Review activity, effort, selection criteria, quality of interview feedback, and post-hire performance results.
Oversee entry-level hiring outside of the summer process, including 3Ls, recent graduates, co-ops, and other needs as identified.
Complete post-OCI surveys and reports, including school-specific surveys, NALP form, Vault survey.
Supervise Legal Recruiting Coordinator(s) and/or Legal Recruiting Specialist(s).
Supervise the lateral associate recruiting process from the time a hiring need is identified to successful hire, focusing on experienced lateral attorneys in both associate and off-partnership track positions, as well as non-attorney technical positions such as patent agents and technical advisors.
Maintain accurate and complete candidate files following all departmental protocols using recruiting database (viRecruit) and firm document management system.
Provide regular updates and information to Senior Manager of Legal Recruiting.
Serve as “face of the firm” in representing it through consistently positive, professional interactions with both internal and external clients including staff, attorneys of the firm, firm leadership, candidates, and law schools.
Work collaboratively with Legal Recruiting Department staff to support other functional areas, special projects and general department administration.
Engage in local and national legal recruiting organizations to support the enhancement of our profession and to represent Mintz positively in the legal community.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3-5 years of professional services recruiting experience required; experience recruiting law students strongly preferred.
Prior experience managing staff is preferred.
Possess excellent written and verbal communication skills.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Travel to recruiting events, networking events, and other offices required.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
The salary range for this position in New York is $125,000 to $135,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
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Manager of Attorney Development – Boston
Office Boston
Practice Area Attorney Development
Date Posted Feb 28, 2025
Application Deadline Aug 28, 2027
This position is responsible for the implementation and execution of various attorney development and human resources processes and procedures that support Mintz attorneys and patent agents through various stages of their careers, while collaborating with Practice Management, Operations, Legal Recruiting, and other administrative departments. Responsibilities:
Provide excellent service and become a trusted colleague. Develop and maintain strong relationships with attorneys and employees across all sections.
Gain a deep understanding of the firm’s capabilities and resources. Act as a helpful resource who advocates appropriately and proactively for positive change and creative solutions.
Manage the orientation and on-boarding processes for all attorneys, monitoring program effectiveness, and suggesting enhancements. Support successful integrations by working with Section Management and other administrative departments.
Manage all aspects of the Mentoring and Advising Programs, including identifying pairings, training and communications; monitor program effectiveness and suggest enhancements.
Establish and monitor external coaching arrangements.
Manage the Firm’s Flexible Work Arrangement program. Coach attorneys who are considering flexible work arrangements through the decision and process.
Manage the implementation of the firm’s Non-Discrimination and Non-Harassment quarterly trainings.
Participate in the associate and patent agent evaluation processes. Review feedback and collaborate with Attorney Development colleagues and Section Management to assess performance.
Plan and coordinate various office and class events to enhance engagement and morale.
Run the attorney Leadership Program process.
Oversee the bar admissions process, annual attorney bar renewal processes, and bar associations updates in each of the firm’s jurisdictions.
Liaise with attorneys, management, and Benefits team regarding attorney ADA accommodation requests.
Manage various attorney employment changes including relocations, secondments, and retirements.
Administer the firm’s in-office attendance policy.
Manage the departure process for all attorneys, patent agents, and technical advisors. Conduct exit interviews. Streamline the exit interview process and aggregate firm-wide results for presentation to Attorney Development colleagues and management as appropriate.
Participate in internal public speaking opportunities to promote Attorney Development programs and initiatives.
Collect and coordinate responses to survey data inquiries.
Work with Director of Diversity, Equity and Inclusion, the Diversity Committee, and the firm’s affinity groups as needed.
Supervise Attorney Development Coordinator and support their professional development.
Stay current in professional development best practices and trends by attending conferences and joining relevant networking groups.
Travel regularly to other offices.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
5-7 years of experience in Human Resources required. Experience with attorney development is preferred.
Experience in a law firm is required.
Possess excellent verbal and written communication skills.
Flexibility and openness to ideas and solutions, with a willingness to adapt and innovate in response to evolving needs and challenges.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency. Facility analyzing, working with, and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint as well as PDF software. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Manager of Professional Development – Boston
Office Boston
Practice Area Attorney Development
Date Posted Oct 02, 2024
Application Deadline Oct 22, 2025
The Manager of Professional Development will be primarily responsible for managing our legal training curriculum, summer associate training, and continuing legal education (CLE) programs. This role will leverage our learning management system and other technologies to enhance the learning experience. This position is part of our Attorney Development team and will report to the Senior Manager of Professional Development.
This role requires a creative thinker, with strong organizational skills, and a passion for fostering a culture of continuous learning and development. Candidates should have deep understanding of the legal professional and the unique professional development needs of legal professionals is important.
Responsibilities:
Manage our legal training content and summer associate training. Including the development of curriculum and programming, lead planning sessions, and oversee program logistics.
Collaborate with Senior Manager and practice sections to plan, develop, and execute mock-style interactive trainings for different practice areas (these may include NITA, mock trials, deposition skills, mock transactions, and more).
Work with firm leaders to identify professional development needs and create and implement training solutions.
Identify new content, providers, and programming via research, industry relationships, membership in industry groups, attendance at conferences, and webinars.
Oversee the CLE process in collaboration with the PD Specialist. Including the issuance of CLE credits for both internal and client-facing legal skills programs, manage the CLE Accreditation processes, maintain good relationships with relevant CLE Boards, manage content delivery to preserve Accredited Provider status, and advice attorneys on the firm policy and state rules for fulfillment of CLE requirements.
Identify and work with outside speakers and vendors to plan programming for attorneys.
Manage the content for the Professional Development intranet and the Learning Management System interface.
Manage the firm’s vendor relationships with CLE providers and LMS systems. Develop and implement processes to help new attorneys learn and work with these systems in conjunction with Attorney Development.
Collaborate with team members, firm leaders, partners, associates, and other administrative departments to ensure successful and relevant programming.
Coach and mentor Mintz Professional Development Specialists and Coordinator.
Meet with new lateral associates and patent agents as part of the firm’s integration efforts.
Monitor and implement current trends and best practices in professional development.
Travel to other Mintz offices regularly to assess and promote professional development opportunities.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required. JD or advanced degree in a relative field is highly preferred.
5-7 years of experience in professional development, preferably within a law firm or professional services industry.
Prior experience managing one or more employees.
Outstanding sense of client service, with demonstrated ability to instill this in others.
Possess excellent verbal and written communication skills.
Flexibility and openness to ideas and solutions, with a willingness to adapt and innovate in response to evolving needs and challenges.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Ability to collaborate and gain the respect, trust, and confidence of the firm’s attorneys and professional staff.
Ability to adapt to change and have a positive outlook when faced with a stressful situation.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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ML Strategies Internship (Paid - Summer 2025) – Washington, DC
Office Washington DC
Practice Area ML Strategies
Date Posted Feb 19, 2025
Application Deadline Apr 07, 2025
ML Strategies is seeking a part-time, paid intern for Summer 2025. Interns at ML Strategies receive a wide range of responsibilities in assisting ML Strategies professionals with client work and new client development. Duties may include monitoring Congressional hearings, conducting research on issues of importance to clients, drafting memos and press releases for clients and Congressional staff, and, on occasion, attending briefings and meetings with ML Strategies professionals.
This internship is ideal for students who are seeking a DC based internship for Summer 2025 and are considering majors and careers in government, public policy, politics, or law. Issue areas include: health care, energy and environment, commerce & trade, telecommunications, and project/business development.
Legislative and/or Executive Branch internship experience is preferred but not required.
Interns are asked to work between 15 to 21 hours per week. Ideal availability is Tuesday, Wednesday, and/or Thursday.
Applications should include:
Cover Letter, Resume and Writing Sample
*Cover letters should indicate days of the week and hours available and any policy subject area(s) of particular interest/expertise.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Practice Coordinator (Bankruptcy, Health Law, Public Finance, Technology, Communication and Media, and Real Estate) – Boston
Office Boston
Practice Area Practice Group Management
Date Posted Feb 07, 2025
Application Deadline Dec 31, 2025
The Practice Coordinator (PC) hired for this position will play an important role as part of the Practice Management Team embedded in various practice areas. The PC will assist the Practice Managers (PMs) in all aspects of managing their respective groups, including coordinating a full range of practice development and staffing activities, budget monitoring, and other business and administrative support critical to the daily operation and long-term growth of the practice areas. Working within the various practice groups and reporting to the PMs, the PC will collaborate with other administrative departments at the firm to ensure successful implementation of the various section objectives at the practice level. The Practice Coordinator will support the firm's Bankruptcy, Health Law, Public Finance, Technology, Communication and Media, and Real Estate sections.
Responsibilities:
Collect, maintain, and analyze practice group information for various purposes, including staffing and evaluations, and assist with the creation and implementation of new tracking tools and processes as needed.
Assist with organizing section and practice group meetings, retreats, and events.
Work with PMs in monitoring practice group budgets, practice data, and other financial metrics, including reviewing and approving certain vendor invoices.
Assist with updating and maintaining practice group intranet sites, including simple coding to independently update intranet sites.
Contribute to the integration of interns, project analysts, and other rotational support teams and resources.
Schedule trainings and meetings as part of associate or paraprofessional onboarding as needed.
Assist PMs with the monitoring and augmenting of section specific training.
Assist with HR functions such as the annual review process, including collecting feedback, onboarding, and monitoring of billable and non-billable time.
Act as liaison to, and collaborate with, other practice groups and administrative departments regarding practice support needs, as directed by PMs.
Assist PMs as they monitor associate development to ensure progression in desired practice areas and participation in various training opportunities.
Procedurally oversee the collection of weekly associate workload reports, which may include learning software programs such as ViDesktop.
Assume additional responsibilities as needed.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1+ years of administrative experience in a professional service setting preferred.
Excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrates the ability to professionally interact and collaborate with colleagues at all levels.
Demonstrates a willingness to accept constructive feedback and training.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Self-motivated to produce quality work.
High level of integrity and honesty.
Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. Ability to quickly get up to speed and master new applications and software.
Flexibility to work overtime and travel to other offices as necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Process Improvement Manager – Boston
Office Boston
Practice Area Human Resources
Date Posted Mar 04, 2025
Application Deadline Aug 19, 2033
Mintz is seeking a highly skilled Lean Six Sigma Black Belt professional to serve as our Process Improvement Manager. The ideal candidate will be an independent contributor with a strong background in process improvement and a proven ability to lead and execute projects. This role is central to the firm’s continuous improvement efforts, driving operational excellence by identifying inefficiencies, optimizing workflows, and implementing process improvement across business functions. This position demands a high level of technical proficiency and exceptional leadership skills to facilitate effective collaboration with cross-functional teams.
Responsibilities:
Work with leadership to drive strategic initiatives that enhance client service and operational efficiency.
Lead firm-wide initiatives to streamline business processes using Lean Six Sigma methodologies.
Identify inefficiencies in workflows and develop strategies to improve turnaround time and resource utilization.
Collaborate with business professionals and IT to implement automation and technology-driven solutions.
Analyze data to identify process bottlenecks and implement data-driven solutions to enhance efficiency.
Establish and monitor key performance indicators (KPIs) to assess the effectiveness of implemented improvements.
Develop and deliver Lean Six Sigma training to business teams to promote a culture of continuous improvement: mentor and train others on Lean Six Sigma tools and techniques.
Develop and maintain detailed project plans, timelines, and status reports.
Facilitate cross-functional team meetings effectively.
Prepare and present regular reports to leadership on the progress and outcomes of improvement initiatives.
Ensure compliance with regulatory requirements while optimizing business processes.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Lean Six Sigma Black Belt certification required.
Bachelor’s degree required.
Minimum of 5-7 years of experience in process improvement or operations preferably in a professional services environment.
Extensive experience with Lean and Six Sigma methodologies.
Advanced knowledge of continuous improvement tools and techniques.
Proven ability to lead and work collaboratively with cross-functional teams and drive organizational change.
Ability to drive change and influence stakeholders at all levels of the organization.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s business professionals.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and manage multiple projects simultaneously.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Proficiency in process mapping, data analysis and performance measurement.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Excellent communication, leadership, and project management skills.
Strong analytical, problem-solving, and decision-making skills.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Professional Development Coordinator – Boston
Office Boston
Practice Area Attorney Development
Date Posted Feb 12, 2025
Application Deadline Aug 20, 2027
This position will be primarily responsible for coordinating the firm’s professional development training programs. This position is part of our Attorney Development team and will report to the Senior Manager of Professional Development.
Responsibilities:
Work with the Professional Development team to implement various training programs. This position will work closely with a second Professional Development Coordinator to meet the team’s growing needs.
Creating program advertisements and invitations and serving as a main communication contact for program attendees and presenters. Proofreading all communications with attention to detail and accuracy.
Creating monthly announcements regarding upcoming programming.
Initiating and tracking invitations, attendance, and producing monthly and annual reports.
Coordinating training program logistics including room reservations, room set-up, vendor support, technology needs, catering, and trouble shooting.
Organizing and communicating travel logistics.
Tracking Continuing Legal Education (CLE) attendance, issuing CLE certificates, maintaining records, and preparing annual attendance reports.
Ensuring completion and timely delivery of materials and program documents.
Assisting with the training program feedback process including survey creation, administration and tabulation, together with developing recommendations based upon results.
Working with new joiners to input their existing CLE certificates into the CLE tracking system and importing any pre-existing certificates from PLI or other outside vendors.
Documenting training programs by organizing program files, generating sign-in sheets and sending evaluations, creating certificates of attendance, assembling materials for training sessions, and analyzing participant evaluation data.
Maintaining and updating the Annual Training Calendar (including firm dates and holidays), the MintzPort Professional Development site, the Learning Management System, and the OnDemand library.
Tracking updates to trainings and updating training curricula and materials with any changes to MintzPort.
Serving as the liaison to contacts in other offices and relevant departments to implement professional development programs firm wide and ensure high-quality programming.
Interacting directly with vendors to procure training and program support materials and ensure logistical needs are met.
Serving as the main point of contact for third party legal content providers, managing the delivery of content internally and extending the resource benefits to client contacts.
Helping with logistics and planning, and then attending to help support multi-day programs as needed (including programs like Base Camp, Transitions Trainings, and any mock-style interactive programs).
Maintaining up-to-date knowledge of CLE regulations for all relevant jurisdictions. Reviewing course content for eligibility. Compiling data for the annual accreditation process in jurisdictions where Mintz Levin is an accredited provider, together with renewal applications and fees.
Maintaining a high-level of professionalism and client service in all interpersonal interactions.
Keeping abreast of professional development trends for attorneys.
Supporting additional initiatives and programs that promote attorney development.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1+ years experience in a law firm or professional services organization preferred.
Excellent attention to detail and follow-through.
Ability to work independently and as part of a team.
Enthusiastic, proactive, and positive attitude.
Strong customer service orientation.
Strong organizational and administrative skills, detailed note taking skills.
Experience working in a team-oriented, collaborative environment.
Ability to prioritize and execute tasks.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Interest in learning and development field, and willingness to ask questions.
Excellent written and oral communication skills, interpersonal skills, and organizational skills.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Comfortable making announcements in front of a diverse range of audiences.
Ability to manage multiple responsibilities, take initiative and work independently.
Experience with Microsoft Office suite, particularly Word, Excel, and Outlook.
Experience with the viDesktop suite is preferred but not required.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Real Estate Paralegal – Boston, Los Angeles
Office MULTIPLE Office Locations
Practice Area Real Estate
Date Posted Jan 14, 2025
Application Deadline Jan 28, 2026
The Real Estate Paralegal (Legal Specialist) is responsible for providing support to, and is an integral member of, the Real Estate Section. The position reports to the Real Estate Paralegal Manager. Responsibilities: Coordinate purchase and sale transactions (commercial, office, retail, and high net worth residential), loan transactions, joint ventures, ground-lease transactions and development transactions. Conduct comprehensive title and survey reviews for commercial real estate transactions, including but not limited to, the review of title insurance commitments and ALTA/NSPS Land Title Surveys; prepare comprehensive title and survey summaries, including document abstracts, for internal section review and external client review. Negotiate diligence materials with title companies, surveyors and zoning companies, including, but not limited to, title insurance policy pro formas, ALTA/NSPS land title surveys and zoning analysis reports. Draft title objection letters, title response letters, conveyance documents, and other title clearance documents, including, but not limited to, estoppel certificates, subordination agreements, releases, memorandums and notices. Advise on and coordinate title clearance matters; manage related transaction deadlines. Prepare and review drafts of leases and amendments. Advise attorneys and clients on ALTA title insurance standards and NSPS survey standards. Coordinate execution and recording of closing documents. Maintain proper post-closing records in accordance with Real Estate Section and firm procedures, including closing binders and post-closing title clearance items. Participate in ongoing Real Estate Paralegal group and Real Estate Section professional development, including the mentoring of junior paralegals and junior attorneys. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. Title, survey, and zoning review experience is required. 5+ years of transactional experience, preferably in a commercial real estate practice of a large or mid-sized law firm with a billable hour requirement. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. The salary range for this position in CA is $100,000 - $125,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position. |
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Securities Litigation Paralegal – Boston
Office Boston
Practice Area Litigation
Date Posted Feb 12, 2025
Application Deadline Feb 12, 2026
The Securities Litigation Paralegal (Entry Level/Legal Assistant) will be responsible for providing support to the securities litigation attorneys in the Class Action Recovery group. Responsibilities: Aiding institutional investors to monitor, evaluate, and participate in securities class actions, and securities settlements through researching newly filed class action settlements, providing details to clients, and requesting transactional details. Oversee settlement filings by reviewing and preparing transactional data and necessary documentation to file in securities class action settlements and successfully meet the requirements of filing criteria. Prepare reports for clients and maintain detailed records of past filings, settlement distributions, deficiencies, audits, and rejections. Calculate losses in complex securities transactions, both foreign and domestic. Maintain constant communication with claims administrators, clients, and class action attorneys to confirm the status and accuracy of existing and rejected claims. Manage the distribution of recoveries from class action settlements. Review pleadings, depositions, and other documents. Assist with the preparation of various presentations. This role involves extensive interaction with clients which requires skill, tact and understanding. Assume additional responsibilities as requested. This role requires 60% in-office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. Possess excellent written and verbal communication skills. Strong math skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability and logical thought process. Ability to work under pressure, prioritize competing demands and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. Minimum two-year commitment required. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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Systems Administrator – Boston
Office Boston
Practice Area Information Technology
Date Posted Jan 10, 2025
Application Deadline Aug 20, 2027
The Systems Administrator will support a Microsoft-centric computing environment consisting of Windows 2016/2019/2022 servers and Microsoft Cloud Technologies. This position will report to the IT Manager – Infrastructure.
Responsibilities:
Administer and maintain Active Directory, including creating and managing users, user groups, and permissions.
Manage user identities, roles, and access controls within both on-premises Active Directory and Azure Active Directory.
Manage and maintain on-premises servers running Windows Server operating systems.
Administer M365 applications, including Exchange Online, SharePoint, OneDrive and Teams.
Configure, monitor, and maintain backup solutions to ensure data integrity and availability.
Create, modify, and deactivate user accounts, email accounts, and access permissions.
Manage onboarding and offboarding processes for employees in coordination with HR.
Utilize monitoring tools to proactively identify and resolve issues in both cloud and on-premises infrastructure.
Respond to incidents, conduct root cause analysis, and implement preventive measures.
Monitor and maintain security controls for cloud and on-prem infrastructure.
Administer storage solutions such as direct attached, SAN and NAS, ensuring data availability and integrity.
Conduct regular security assessments, audits, and apply best practices to mitigate risks.
Install, maintain, and upgrade server level hardware and software.
Conduct routine preventative maintenance on hardware and software systems.
Collaborate with cross-functional teams to understand business requirements and provide technical solutions.
Create and maintain comprehensive documentation related to systems architecture, configurations, and security policies.
Provide timely and effective support for servers and infrastructure during business hours as well as after-hours, as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor's degree required, preferably in a relevant field such as Computer Science or Information Technology.
5+ years of experience in a Microsoft IT environment.
Experience with Microsoft M365 Suite, Azure, Intune, MFA, Microsoft System Center, Microsoft Hyper-V, Microsoft Exchange Online, Citrix, Microsoft Defender Suite, Nimble Storage, HP Proliant Servers, Exagrid & Rubrik backup solutions, Symantec backup solutions.
Scripting and automation skills using PowerShell or other relevant tools.
Technical experience working with Windows server computer systems.
Strong understanding of cybersecurity principles and best practices.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, and prioritize multiple projects daily and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with, and presenting data.
Ability to collaborate and gain the respect, trust and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information.
Ability to quickly get up to speed and master new applications and software is critical.
Ability to provide on-call and off hours support.
Ongoing interest in personal and professional career development.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Temp-to-Perm Desktop Analyst – Boston
Office Boston
Practice Area Information Technology
Date Posted Mar 06, 2025
Application Deadline Mar 25, 2026
The Desktop Analyst delivers primary 2nd and 3rd level support to the user community. Analysts are responsible for the day-to-day desktop systems deployment, maintenance and support. In addition, Analysts will handle assigned project work, research issues, moves and replacement equipment requests. This position works closely with the Helpdesk and other Information Technology groups to ensure timely and reliable service. Responsibilities: Install, configure and troubleshoot desktop and laptop hardware, peripherals, operating system and firm business software. Troubleshoot client side network connectivity issues both hardware (NIC/cabling) and software (application connectivity to servers/Internet). Configure and troubleshoot both HP network class and local printers. Perform interoffice computer equipment moves and new employee setups. Troubleshoot remote access issues both software and hardware. Setup and troubleshoot various Smartphone devices. Research and resolve software/hardware errors through OEM, vendors and technical literature while routing other issues to appropriate staff when applicable. Monitor Desktop ticket queue and respond promptly to tickets keeping the user informed of status and resolutions while maintaining the firm’s service level agreement. Clearly document each case in the ticket management software, annotate all updates and properly document a final resolution. Perform audio-visual setups including video conferencing, LCD projectors, laptops and live web cast configurations to ensure meetings launch/start successfully by working closely with the AV and local Conference Service teams. Maintain and document inventory and supply needs including monitors, keyboards, mice and other peripherals. Coordinate with Operation group on all equipment moves, relocations and setups. After Hours On-Call rotation, providing 24x7 technical support for the firm. Assume additional responsibilities as requested. This role requires regular (100%) in office presence. Qualifications: Bachelor’s degree preferred. 3+ years of desktop experience in a professional services environment; Law Firm experience preferred. Excellent computer skills, including proficiency in using Windows 11, Active Directory, O365, iManage, Intune Company Portal, Microsoft Authenticator, System Center Endpoint Protection, Citrix, VPN. Hardware includes desktops, laptops, Smartphones, HP printers and scanners. Ability to quickly get up to speed and master new applications and software is critical. Exceptional hardware and software problem-solving and analytical abilities. Demonstrated proficiency with rollouts, migrations and upgrades are required. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Must be self-motivated to produce quality work. High level of integrity and honesty. Individuals should possess or consider pursuing MTA/MCSA certification and specialized computer training. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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