Assistant (Health) - Washington, DC
Office Washington DC
Practice Area Assistants
Date Posted Aug 14, 2024
Application Deadline Aug 14, 2025
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Health Law section.
Responsibilities:
Understand and comply with individual client billing guidelines.
Open matters via electronic billing with third party vendor.
Actively manage attorney billable time by inputting into firm’s system (inputting draft edits and mailing of non-E-bill client invoices).
Confirm appropriate edits to draft bills have been made.
Work closely with billing specialist to ensure monthly billing is completed by firm deadlines.
Prepare correspondence, memoranda and other documents in an accurate and timely manner.
Proofread work product and make appropriate edits.
Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Associates/Bachelor’s degree or relevant work experience required.
4+ years’ secretarial or administrative experience, preferably in law firm.
Must have billing experience in a professional services environment. Intapp and Elite 3E a plus.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent proofreading and editing skills.
Must be detail oriented and able to execute through to completion.
Strong analytical abilities, creative problem solving skills, and resourcefulness.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Creative and proactive approach to problem solving.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in Washington, DC is $70,000 to $95,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant (IP Litigation) - Los Angeles
Office Los Angeles
Practice Area Intellectual Property
Date Posted May 10, 2024
Application Deadline Aug 14, 2026
The Assistant (IP Litigation) will proactively provide daily assistance and administrative support to the IP Litigation Section to ensure that the highest level of internal and external client service is attained. Assistants (IP Litigation) will work collaboratively within a team.
Responsibilities:
Knowledge of the California and Federal court systems processes and procedures.
Experience with electronic filing in both State and Federal courts.
Familiarization with USPTO searching and downloading patents and file histories.
Ability to conduct searches on PACER.
Administrative duties including, but not limited to: processing expense reports; receiving, placing, and screening telephone calls; scheduling meetings; coordinating travel arrangements and calendar management.
Actively manage attorney/paralegal billable time by inputting into Firm’s system.
Coordinate with Document Support and/or use related software to prepare, revise, and format a variety of legal documents, spreadsheets, presentations, and other materials. Proofread and identify any inconsistencies in all materials.
Provide quality client service by communicating professionally to internal and external client inquiries.
Work collaboratively with assigned teammates.
Establish and maintain paper and electronic files in compliance with current Firm policies.
Prepare new client engagement letters and conflicts checks, requesting new client/matter numbers through client intake process, and tracking of same.
Demonstrate willingness to accept constructive feedback and training.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Work with other departments within the Firm to facilitate the highest possible level of service to clients, including Finance, Records, Office Services, and Document Support.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
5+ years of administrative experience in a legal or professional services setting preferred.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $70,000 - $90,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant Managing Clerk - New York
Office New York
Practice Area Managing Clerks
Date Posted Aug 30, 2023
Application Deadline Aug 14, 2026
This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services and associated functions for actions in state and federal court, arbitration forums and administrative agencies.
Primary Docketing, Calendar and Associated Responsibilities:
Review calendar reports and collaborate with associate(s) before filing deadline.
Enter all incoming court papers into the CourtAlert docketing database.
Sync PDF images with the corresponding docket entries in CourtAlert.
Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.
Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
Monitor federal and state court dockets and maintain computerized case dockets.
Conduct document searches at federal and state courts and government agencies.
Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
Provide guidance and research on procedural and administrative questions, rule changes and judges’ information.
Regularly communicate with court clerks.
Assist attorneys with all state and federal electronic filings.
Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.
Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
Maintain attorney electronic filing registration and password database.
Provide training and education to new attorneys and staff, as needed.
Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
Occasional trips to court to file, retrieve, and deliver paper copies of documents.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years of litigation experience in a law firm preferred.
Knowledge of the New York Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
Excellent knowledge of how to handle all New York State Court (NYSCEF), and New York Federal Court filings
Knowledge of the basic litigation docketing and calendaring process.
Experience using CourtAlert or MA3000.
Experience with Completing PACER ECF Filings / Mass State Court Tylerhost E-Filings.
Experience with attorney service agencies.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
Licensed Notary Public helpful.
The salary range for this position in NY is $80,000 to $105,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant Managing Clerk - San Diego, Los Angeles
Office MULTIPLE Office Locations
Practice Area Managing Clerks
Date Posted Jun 17, 2024
Application Deadline Aug 14, 2026
This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services and associated functions for actions in state and federal court, arbitration forums and administrative agencies.
Responsibilities:
Review calendar reports and collaborate with associate(s) before filing deadline.
Enter all incoming court papers into the CourtAlert docketing database.
Sync PDF images with the corresponding docket entries in CourtAlert.
Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.
Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
Monitor federal and state court dockets and maintain computerized case dockets.
Conduct document searches at federal and state courts and government agencies.
Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
Provide guidance and research on procedural and administrative questions, rule changes and judges’ information.
Regularly communicate with court clerks.
Perform legal research related to any deadline and/or civil procedure questions.
Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
Maintain attorney electronic filing registration and password database.
Provide training and education to new attorneys and staff, as needed.
Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
Assume additional responsibilities as requested.
This role is 100% remote.
Qualifications:
Bachelor’s degree required.
3+ years of litigation experience in a law firm preferred.
Knowledge of the California Code of Civil Procedure, California Rules of Court, Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
Knowledge of the basic litigation docketing and calendaring process.
Experience using CourtAlert or MA3000.
Knowledge of PACER and Lexis/Nexis.
Knowledge of the State and Federal filings procedures for California Jurisdictions.
Experience with attorney service agencies.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
Licensed Notary Public helpful.
The salary range for this position in CA is $75,000 to $95,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Business Development Manager (Corporate) - Boston
Office Boston
Practice Area Marketing
Date Posted Feb 02, 2024
Application Deadline Aug 14, 2026
Your primary responsibilities will be driving strategic business development and market visibility for the Venture Capital and Mergers & Acquisition practices. The successful candidate will be an energetic, process-oriented, business development professional with superior project management, communication (written and oral), and analytical skills. This role is part of a six-person business development team that manages all marketing and business development strategy, activity, and tracking for the broader Corporate Practice. The role manages a Sr. Business Development Specialist. Responsibilities:
Business Development
Work with assigned practices and attorneys to expand existing client relationships and develop new client relationships.
Coach attorneys on lead development, pitching, and follow-up.
Draft targeted pitch materials and RFP responses.
Collaborate with Finance and Marketing Tech teams to use firm data (client financials, pitch activity, etc.) and tech platforms to effectively inform and report on sales and client development activity and actions.
Work with practice leadership, attorneys, and Sr. Business Development Manager, to develop strategic plan for assigned practices; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy.
Marketing & Profile Raising
Work with practice leadership to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, etc.
Work with the PR team to drive visibility for attorneys in third party publications.
Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others.
Work with Sr. Business Development Specialist to oversee experience collection process ensuring that relevant experience appears on the website, in pitches and RFP responses, and other collateral materials.
Practice Support
Assist with integration efforts for lateral attorneys hired into assigned practices, including development of new collateral, internal integration, and client introductions.
Assist in budget preparation and regular review.
Manage and motivate Sr. Business Development Specialist.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications: Bachelor’s degree or higher required. 7+ years of work experience in business development in a law firm or professional services environment.
Ability to work in a fast-paced environment with competing time sensitive deadlines.
Outstanding client service mentality.
Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.
Ability to see the big picture and operationalize a plan in order to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, and client financials.
Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Excellent written, presentation, and verbal communications skills.
General knowledge of social media platforms.
Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.
Strong planning, project management, and organizational skills.
Takes a “hands-on” tactical approach.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Ability to travel 10% or more and based on the needs of the position.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Conference Services Assistant - Boston
Office Boston
Practice Area Operations
Date Posted Aug 29, 2024
Application Deadline Aug 14, 2026
The Conference Services Assistant (“CSA”) is part of a team that acts as the first point of contact for many services provided to the firm. This important role sets the tone for interaction with anyone visiting our offices by warmly greeting clients and guests, answering phones appropriately, and providing direction as needed. The CSA team performs primary oversight of the scheduling and coordinating of all conference services for internal and client related meetings and events. They also will work extensively with EMS (the firm’s event scheduling software), Maptician (the firm’s office hoteling software), and interdependently with conference center staff firm wide. This position interfaces with various other support service departments to ensure that all meetings and events run smoothly, and the needs of both internal and external clients are fully met. Gathering accurate meeting and event details is essential for this role. The CSA is responsible for managing and coordinating various administrative services and processes for the office. The Conference Services Assistant reports to the Manager of Hospitality.
Collaboration with team members is an important component of any role at Mintz. As such, the Conference Services Assistant must work from the Boston office 80% of the time.
Responsibilities:
Serve as the “face of the firm” in representing it through consistently positive, professional interactions with both internal and external clients.
Schedule and manage reservations for conference rooms, Conference Center events, and guest offices as required.
Maintain conference room bookings and all related detail in EMS (event scheduling software).
Maintain guest offices and floor plans in Maptician (office hoteling software).
Maintain a neat and professional appearance of the reception area.
Greet all visitors in a professional and courteous manner and provide direction as needed.
Answer phones and route multiple calls simultaneously to ensure that callers connect with appropriate individuals.
Assist all professional staff with scheduling and coordinating meeting and event requirements.
Coordinate transportation needs for clients and guests when requested.
Manage and track the distribution of temporary access cards.
Respond to and process work tickets generated through ImproveMintz email requests.
Enter and submit service requests with building services via Building Engines work order system managing requests such as visitor access requests etc.
Work regularly and collaboratively with colleagues in the Operations Department to include Facilities, Office Services and Food Services.
Follow all protocols and procedures for Conference Services team.
Assist with special projects and assume additional responsibilities as assigned.
Assume additional responsibilities as requested. This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree preferred.
EMS experience or event scheduling software experience preferred.
1+ year of customer service experience within a law firm or professional services environment.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of guest service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Corporate Knowledge Management and Innovation Attorney - Boston
Office Boston
Practice Area Corporate
Date Posted Jul 03, 2024
Application Deadline Jul 03, 2025
The Corporate Knowledge Management and Innovation Attorney will work closely with Mintz’s Corporate practice leadership and attorneys to create, update, and continuously manage the organization and delivery of knowledge assets and intellectual capital. This includes the preparation, updating, and storage and communication of changes related to precedents, forms, and processes within the Corporate practice to ensure information is high quality, up to date, available, and shared. This role will also support the Section's efforts in identifying, evaluating, piloting, implementing, and scaling up innovative technology and tools to enhance legal operations and client service delivery. This is a non-billable, full-time position.
Responsibilities:
Stay abreast of best practices and new technologies related to knowledge management and apply that information to best serve Mintz’s Corporate practice.
Maintain and facilitate knowledge management tools and portals, including Corporate practice policies and procedures, resource lists, and precedent databases.
Coordinate with Corporate attorneys to identify, draft, update, and maintain standard forms and templates, supplementary provisions, checklists, and other knowledge resources.
Participate in, and coordinate the peer review of, changes to documents, tools and transactional procedures as needed. Team with Information Technology and Corporate attorneys to identify, prioritize, and integrate technological enhancements and other innovation opportunities (e.g. artificial intelligence-based solutions, document automation, and data analytics), shepherding projects from ideation through pilot, implementation, and adoption to foster the evolution of legal service delivery.
Facilitate Corporate thought leadership by collaborating on the production of client alerts and advisories, and maintaining a list of current topics for content within the corporate industry and transactional practice groups alongside Corporate practice leaders or their designees, including Business Development and Marketing.
Implement consistent and effective means of communicating the availability, latest updates and location of Corporate practice resources (e.g., form documents and market update resources).
Identify topics for substantive presentations to practice groups to discuss current practice issues and developments.
Analyze, question, and improve workflow processes to facilitate matter management, including through process maps and technology solutions.
Work with Mintz’s Professional Development team to identify training needs and opportunities, and update materials as needed.
Assume additional responsibilities related to Knowledge Management, as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree and J.D. degree required.
5+ years’ experience in a large law firm working in a corporate practice setting, ideally including a focus in M&A, securities, and/or venture capital work.
Excellent computer skills, including proficiency in legal software and applications such as iManage and document automation platforms. Ability to quickly get up to speed and master new applications and software is critical.
Must have a “hands-on” approach and be willing to roll up one’s sleeves to get the work done and an ability to support the attorneys so that they don’t need to constantly “reinvent the wheel.”
Experience integrating technology within a law firm, with the end user of the technology piece in mind.
Strong written and oral communication skills with the ability to positively influence others.
Must be comfortable analyzing, working with, and presenting data.
Must be highly responsive, organized, and have strong project management skills, including the successful execution of plans, provision of relevant status updates to stakeholders, and delivery of results.
Excellent interpersonal skills and the ability to gain the respect, trust, and confidence of the Firm’s attorneys and administrative staff.
Deep personal commitment to integrity and the highest standard of ethics related to working with highly confidential information.
Excellent judgment.
Creative and proactive approach to problem solving.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities.
Facilitate teamwork and identify opportunities to develop new processes and infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service with demonstrated ability to instill this in others.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Corporate Paralegal - Boston, New York
Office MULTIPLE Office Locations
Practice Area Corporate
Date Posted Aug 15, 2024
Application Deadline Aug 15, 2025
The Corporate Paralegal will provide paralegal support primarily to the corporate attorneys in the Boston or New York offices as well as providing support to the Corporate section across the firm, as needed.
Responsibilities:
Prepare for and assist with closings and client meetings.
Prepare drafts of closing agenda, corporate resolutions, closing certificates, assignments, releases and bills of sale for attorney review.
Assemble, catalogue and assist attorneys in analyzing due diligence.
Order and assist attorneys in analyzing UCC, Tax Lien, and Litigation Searches.
Order Certificates of Good Standing and certified documents and documentation for closings, agreement representations and back-up documentation for legal opinions.
Maintain corporate and stock records.
Prepare drafts of and file SEC, Blue Sky and UCC filings.
Prepare drafts of and file entity formation documents for profit and non-profit corporations, limited liability companies, business trusts and limited partnerships including: Certificates of Formation, Certificates of Limited Partnership, Articles/Certificates of Incorporation, By-Laws, Initial Action by Incorporator, Initial Director Action, Stock Subscription Agreements, Stock Certificates, Applications for Employer Identification Number, Foreign Qualifications and related documents.
Prepare drafts of and file annual reports.
Prepare drafts of and file documents for qualifications, mergers, conversions and dissolutions.
Process audit letters.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
4+ years of corporate paralegal experience preferably in a mid to large law firm environment.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in NY is $80,000 to $130,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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Corporate/Energy Assistant - Boston
Office Boston
Practice Area Assistants
Date Posted Aug 09, 2024
Application Deadline Aug 14, 2026
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Clean Energy, Climatic and Sustainability practice.
Responsibilities:
Provide the Chair of the Energy & Sustainability Practice with day-to-day operational support.
Prepare correspondence, memoranda, and other documents in an accurate and timely manner.
Manage and/or maintain extensive and ever-changing calendar(s) by scheduling appointments, coordinating meetings, conferences, and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist.
Actively coordinate with the collection’s specialist and assist with monthly collections.
Assist with Energy & Sustainability events.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production, and night assistance.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Work closely with business development on various events, pitch materials, and tracking various practice information.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
2+ year’s administrative experience, preferably in legal or professional services organization.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Docketing Specialist - San Diego, San Francisco
Office MULTIPLE Office Locations
Practice Area Intellectual Property
Date Posted Aug 09, 2024
Application Deadline Aug 09, 2025
Our San Diego/San Francisco office is currently seeking a full-time Docketing Specialist to join our Intellectual Property Department. This position will report to our IP Docketing Manager.
Responsibilities:
Review daily documents for filing with the USPTO using guidelines and checklist provided.
Strong knowledge of USPTO filing rules and requirements.
Review newly prepared patent applications, as part f the Quality Control team, to ensure potential errors are identified prior to filing.
Review incoming and outgoing electronic and hard copy communications, determine deadlines to be docketed, clear old deadlines and docket new deadlines, identify new or changed data and update database accordingly.
Prepare standard docket reports as requested by team leader, attorneys, paralegals, IP assistants, and staff.
Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications:
Bachelor’s degree required.
5+ years of IP experience in a law firm setting, docketing experience a plus.
Experience with Foundation IP (FIP) a plus.
Experience docketing both US and foreign patent mail.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $65,000 - $78,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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E-Data Project Manager - Boston
Office Boston
Practice Area E-Data Consulting Group
Date Posted Aug 14, 2024
Application Deadline Aug 14, 2025
The Project Manager (“PM”) acts as the liaison between the attorneys, clients, technical staff, and eDiscovery service providers. Operating as an in-house consultant, the PM communicates with attorneys and clients to understand their needs. The PM has a solid understanding of eDiscovery and balances the demands of the attorneys, clients, and technical staff to provide the best possible cost-effective, automated approach to litigation management. The PM is the primary point of contact for case teams requiring litigation support tools and/or services.
Responsibilities:
Perform client billable support services, including advising legal teams, and clients with respect to collection, processing, review, and production of electronically stored information (ESI).
Perform all Relativity database functions, including designing and loading databases, assigning security, configuring and applying TAR and analytics, supervising batch and port process, maintenance, and upgrades.
Provide consulting to attorneys and clients on eDiscovery issues in consultation with the E-Data Consulting Group (“EDCG”) management.
Prepare eDiscovery case budgets and contribute to RFP’s as requested in consultation with EDCG management.
Work with EDCG management to ensure that case teams are using appropriate, innovative, efficient, and cost-effective technologies to manage the discovery process.
Manage vendors on a project basis to assure that high-quality data deliverables and services are provided within negotiated schedules and budgets.
Coordinate the collection, processing, review, and production of paper and electronic discovery.
Assist with trial preparation and courtroom audio-visual support as dictated by case needs.
Apply quality control processes and improvements for the discovery process.
Document and track project tasks, media and costs for each case.
Conduct training and advise legal staff members on the efficient use of Relativity and other litigation tools in consultation with EDCG management.
Review and analyze vendor bills in consultation with EDCG management and manage communications with case teams concerning same.
Participate in industry specific organizations and stay current with developments in litigation support.
Help develop best practices, policies, and procedures to ensure the efficient and consistent delivery of eDiscovery services to the firm’s attorneys.
Ability to travel as necessary.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
5+ years of litigation support experience in a project management role.
Prior experience working in a law firm litigation support department using an automated litigation support system required.
Demonstrated expertise with litigation technology applications and understanding of the discovery process as well as analytics, AI, and TAR.
Proven project and people management skills, including the ability to accurately estimate time required for project completion and the ability to appropriately align resources to ensure successful execution.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including advanced proficiency in using Relativity, and preferably RelativityOne, and other software for litigation purposes. Experience with other e-discovery applications such as Reveal/Brainspace, DISCO, and Opentext also a plus. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime is required.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Food Services Lead - Boston
Office Boston
Practice Area Operations
Date Posted Aug 27, 2024
Application Deadline Aug 14, 2026
The Food Services Lead position will be responsible for supporting the Food Services Department by performing a variety of duties to assist in the preparation and presentation of meals and refreshments to the Firm’s clients, guests, attorneys, and staff. This position is based in the Boston office and reports to the Food Services Manager.
Collaboration with team members is a vital component of any role at Mintz. As such, the Food Services Lead must work from the Boston office Monday through Friday 9:00 am - 5:00 pm. Hours are subject to change based on need and at the discretion of the Food Services Manager.
Responsibilities:
Assist the Food Services Manager with leading the Food Services team. Provide direction and training to Food Services Assistants. Plan weekly assignments and delegate tasks to the Food Services Assistants.
Establish and maintain positive relationships with external vendors, including restaurants, caterers, and equipment service companies. Regularly source and develop relationships with new vendors.
Place orders and keep accurate records of Food Services related details in EMS (event scheduling software).
Review invoices for accuracy and completeness, and confirm deliveries match up with invoices. Work with appropriate vendors to obtain missing support information and documentation. Process invoices for payment and reconcile receipts.
Develop a best-in-class reputation with internal Mintz stakeholders.
Assist with creating and maintaining Food Services Assistant training manuals.
Coordinate and expedite the delivery of beverages and meals among the Firm meeting spaces and conference rooms.
Assist with the set-up and clean-up of any request for beverages, breakfast, lunch, dinner, or special event.
Collaborate with colleagues across all firm departments.
Assist in coordinating equipment repair and maintenance on a scheduled and as needed basis.
Coordinate and oversee the cleaning and stocking of all pantries and lounges.
Maintain an immaculate environment in all responsible areas.
This role requires regular (100%) in office attendance.
Assume additional responsibilities as requested.
Qualifications:
Bachelor’s degree required.
Previous experience in the food services or hospitality industry, preferably within a large corporate environment.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
EMS experience or event scheduling software experience preferred.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Ability to lift 40 lbs. and to push carts of equal weight.
Flexibility to work overtime to cover early or late meetings, vacations, and absences.
This job description generally covers the types of responsibilities that are required of an individual in this position. It is not intended to be a complete list of the responsibilities, duties and skills that may be required.
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Intake Analyst – Boston, San Diego
Office MULTIPLE Office Locations
Practice Area Information Governance
Date Posted Jul 19, 2024
Application Deadline Jul 24, 2025
The Intake Analyst fulfills a conflicts role within the Firm and will be responsible for responding to requests for and generating conflict reports regarding new client business. The Intake Analyst will also assist with the daily functions of the Client Intake Department. This position reports to the Client Intake Manager and Senior Manager Client Intake.
Responsibilities:
Initiate the conflict checking process for all new Firm business using Intapp Open to generate conflict reports.
Verify that conflict searches are complete, consistent, and accurate.
Perform corporate research using multiple on-line sources.
Request additional information from the inquirer when necessary.
Fulfill special conflict information requests as required.
Provide guidance to attorneys and assistants regarding intake policies/procedures.
Respond to inquiries and requests promptly, with courtesy and efficiency.
Work with other cross-functional areas within the Client Intake team to fulfil the business needs of the Firm.
Maintain accurate and up-to-date business records in the Firm’s database.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years of experience with conflicts analysis required. Prior experience in a large law firm environment a plus.
Knowledge of conflict rules under the Rules of Professional Conduct.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work with an enthusiastic and positive attitude.
High level of integrity and honesty.
Prior experience with Intapp Open, CapIQ and LexisNexis is a plus.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $50,000 to $75,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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IT Manager - AI & Innovation - Boston
Office Boston
Practice Area Information Technology
Date Posted Sep 05, 2024
Application Deadline Aug 14, 2026
The IT Manager of AI & Innovation leads the firm’s AI initiatives and drives technological advancements within the organization. The role is tasked with overseeing the incorporation and adoption of AI, including the development, implementation and management of AI-driven solutions. The goal is to enhance business operations and customer experience with novel solutions and emerging technologies.
Responsibilities:
Leadership and Strategy
Develop and execute the AI and innovation strategy in alignment with the firm's goals.
Build a team of AI specialists and IT professionals.
Foster a culture of innovation and continuous improvement.
Project Management
Work closely with the IT Project Manager to oversee the planning, execution, and delivery of AI projects.
Ensure projects are completed on time, within scope, and within budget.
Collaborate with cross-functional teams comprised of attorneys and administrative staff to identify and prioritize AI opportunities.
Technical Expertise
Stay updated with the latest AI technologies, trends and emerging technologies.
Provide technical guidance and support to the team.
Evaluate and implement AI tools and platforms.
Data Management
Ensure the integrity, security, and privacy of data used in AI projects.
Collaborate with Information Governance to develop and maintain data governance policies and procedures.
Innovation and Research
Identify emerging technologies and assess their potential impact on the business.
Drive research and development initiatives to explore new AI applications.
Collaborate with external partners, such as software vendors and consulting firms.
Communicate regularly with Section Management and other Members to understand their sections’ AI needs, offer and implement solutions and educate them on AI best practices.
Performance Monitoring
Establish metrics to measure the success and impact of AI initiatives.
Monitor and report on project progress and outcomes.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
A bachelor’s degree in computer science, Information Technology or related field.
10+ years of experience working in a professional services environment are required. Law firm experience preferred.
Proven experience managing AI projects and leading technical teams.
Ability to think strategically and drive innovation.
Possess excellent verbal and written communication skills and the ability to influence others in a positive manner.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities.
Strong planning, project management, presentation and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Technical Qualifications
Strong understanding of AI technologies, machine learning, and data analytics.
Experience with cloud computing platforms (e.g., AWS, Azure, Google Cloud).
Knowledge of scripting and programming concepts, and languages such as Python, R, HTML, VBScript, XML, and Java.
Familiarity with data visualization tools such as Power BI, and visualization techniques.
Strong understanding of PC software, including 3rd party solutions to enhance out of the box base functionality.
Strong understanding of Microsoft 365 environment, Azure, Azure AD, SharePoint Online, and Office Applications.
Strong understanding of network and server administration concepts.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Lateral Conflicts Analyst - ALL US Offices
Office ALL Office Locations
Practice Area Information Governance
Date Posted Aug 16, 2024
Application Deadline Aug 14, 2026
The Lateral Conflicts Analyst will be the primary resource for the initial analysis of information collected in the identification and resolution of potential conflicts of interest as it pertains to the hiring of new attorneys and support staff. They also act as a backup to the Client Intake Coordinator and Intake Analysts. This position will report to the Client Intake Manager (“Manager”).
Responsibilities:
Collaborate with internal legal recruiters and human resources staff to obtain conflicts information regarding potential new lateral attorney candidates and support staff.
Conduct conflict checks on potential new lateral attorney candidates and support staff and prepare assessments of results.
Use internal and external databases to conduct research.
Assist attorneys in the identification and resolution of conflicts of interest.
Generate and analyze conflicts searches.
Work with the Manager, firm lawyers, and other firm employees to identify and effectively process to conclusion potential lateral hire conflict issues.
Communicate with internal contacts as to the status of new hire clearances.
Assist with other requests related to the resolution and clearance of conflicts of interest issues. Provide regularly scheduled weekday evening and weekend coverage for certain urgent conflict check requests and one-off requests, as well as when needed. Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required, JD preferred.
3+ years of law firm experience focusing on conflicts of interest analysis or legal practice experience.
In-depth knowledge of ethical, legal and risk management rules and requirements. Willingness to learn substantive law required.
Experience with conflicts and intake software, such as Intapp Open.
Knowledge of Elite 3E is desirable.
Strong database skills required.
Proficiency using on-line research tools such as Cap IQ, Lexis/Nexis, etc.
Must be comfortable analyzing, working with and presenting data.
Excellent written and verbal communications skills are a must.
Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
Analytical and creative approach to problem-solving.
Demonstrated ability to use discretion and judgment in making and communicating decisions.
Outstanding sense of customer service.
Ability to professionally and cooperatively interact with attorneys, staff, and co-workers within the firm.
Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the Firm’s members, associates, and staff.
Must be highly responsive.
Strong sense of urgency.
Ability to work independently and as part of a team.
The salary range for this position in DC, CA, and NY is $85,000 to $105,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Manager of Administration - Los Angeles
Office Los Angeles
Practice Area Operations
Date Posted Aug 14, 2024
Application Deadline Aug 14, 2025
The Manager of Administration (“Manager”) will be responsible for ensuring the smooth day-to-day operations and appearance of the Los Angeles, CA office. In this position, the Manager will be the primary administrative point of contact and will interact daily with professional staff who perform a variety of tasks to facilitate the efficient operation of the office. The Manager will report to the Chief Administrative Officer (“CAO”). Responsibilities:
In collaboration with the Office Managing Member (“OMM”), the Manager will maintain a professional and positive work environment by facilitating effective communication and information-sharing amongst all employees.
Serve as a trusted advisor to the OMM and others on employee engagement and culture.
Support strategic plans by accomplishing established short and long-term goals.
Administer firm policies and procedures.
Ensure operations functions are delivering high quality and efficient service to the firm’s attorneys and professional staff. Review, refine and modify office procedures as needed.
Manage the day-to-day operations of the office; troubleshoot and prioritize the use of professional staff and facilities. Manage workflow, assignments, work schedules and staffing. Escalate issues, when necessary, to CAO.
Manage, develop, lead, and provide guidance to the assistants, ensuring they are working efficiently and effectively to deliver best in class service.
Regularly monitor performance and optimize service by assessing skills and understanding needs of attorneys.
Work with the Professional Staff Talent Acquisition Team to recruit assistants; participate in the interviewing process for all other professional staff who will sit in Los Angeles, CA and provide input on hiring decisions.
Work closely with Legal Recruiting, Attorney Development and Business Development to manage the on-boarding process for lateral member new hires to ensure a successful integration.
Work with Professional Staff Talent Acquisition Team and Attorney Development to manage administrative processes (e.g. benefits enrollment, time entries, IT coordination etc.) related to employee onboarding and departures.
In collaboration with HR Business Partner (“HRBP”), provide feedback and coaching for professional development and individual performance improvement to assistants and professional staff. Work with HRBP to handle discipline and termination of professional staff in accordance with firm policies and procedures. Evaluate performance of the assistants, synthesize additional feedback, and conduct annual performance review meetings.
Manage Ceridian Dayforce process, PTO requests, overtime and daily/evening/event coverage.
Support billing, collections and other financial management functions.
Prepare annual operating and capital budgets for office. Monitor and approve related invoices. Review monthly expense reports to ensure accuracy of billing and budget compliance.
With the CAO, oversee construction and all related project activities. Identify opportunities to accelerate schedule and control costs. Communicate critical information to attorneys and professional staff on an as-needed basis.
Serve as primary contact with landlord and work closely with appropriate personnel to resolve building-related issues.
Oversee office security, manage and control access cards and keys; manage access for employees and visitors.
Maintain space and personnel information used for analyzing office costs and tracking utilization. Work closely with departmental leaders to determine office assignments and appropriate use of space.
Oversee relationships with all vendors. Oversee and provide direction to outsourced on-site office services staff. Participate in the process of selecting qualified providers.
Update office business continuity materials. Act as liaison with building management.
Occasional travel required.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
4+ years of experience in office administration and/or HR management, law firm experience preferred.
Excellent general business acumen across multiple competencies.
Excellent service delivery skills.
Proven leadership skills with the ability to develop and motivate staff.
Experience in recruiting, onboarding, employee relations, performance improvement and separations.
Strong written and oral communication skills with the ability to positively influence others.
Excellent judgment.
Must be comfortable analyzing, working with and presenting data.
Must be highly responsive, organized, and have proven track record of successful execution of plans and delivery of results.
Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the firm’s members, associates and staff.
Deep personal commitment to integrity and the highest standards of ethics.
Must have a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Comfortable handling and maintaining highly confidential information.
Must display the highest level of diplomacy, tact and discretion.
Demonstrated ability to grasp and implement new concepts quickly.
Strong sense of urgency.
Ability to collaborate with colleagues at all levels; facilitating teamwork; and identifying opportunities to develop new processes/infrastructure.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
Excellent computer skills, including proficiency in using Microsoft Word, PowerPoint and Excel. Ability to quickly get up to speed and master new applications and software.
The salary range for this position in CA is $135,000 to $165,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Practice Coordinator - Boston
Office Boston
Practice Area Practice Group Management
Date Posted Jun 03, 2024
Application Deadline Jun 03, 2025
The Practice Coordinator (PC) hired for this position will play an important role as part of the Practice Management Team embedded in various practice areas. The PC will assist the Practice Managers (PMs) in all aspects of managing their respective groups, including coordinating a full range of practice development and staffing activities, budget monitoring, and other business and administrative support critical to the daily operation and long-term growth of the practice areas. Working within the various practice groups and reporting to the PMs, the PC will collaborate with other administrative departments at the firm to ensure successful implementation of various section objectives.
Responsibilities:
Collect, maintain, and analyze practice group data for various purposes, including staffing and evaluations, and assist with the creation and implementation of new tracking tools as needed.
Work with PMs in monitoring practice group budgets, practice data, and other financial metrics.
Assist with updating and maintaining practice group intranet sites and coordinate with Business Development team as appropriate.
Assist with the coordination of practice group meetings and other internal practice group events, including working with catering and office services as appropriate.
Work with PMs and Section Management to develop presentations on various topics for internal audiences.
Contribute to the integration of lateral and first year associate hires.
Assist PMs with the monitoring and augmenting of section specific training.
Assist with HR functions such as the annual review process, onboarding, monitoring of billable and non-billable time, and mentor assignments.
Assist PMs with the protocols and procedures for processing attorney departures and client file transfers.
Work with PMs to support attorney staffing within the practice areas as needed.
Act as liaison to, and collaborate with, other practice groups and administrative departments regarding practice support needs.
Assist PMs as they monitor associate and paraprofessional development to ensure progression in desired practice areas and participation in various training opportunities.
Assume additional responsibilities as needed.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1+ years of experience within a law firm or other professional services environment.
Strong project management and organizational skills.
Ability to work under pressure, manage multiple projects and meet short-and-long term deadlines.
Excellent verbal communication, attention to detail, research, and writing skills.
Creative problem-solving skills, reasoning ability and logical thought process.
Demonstrated ability to effectively use technology, database, presentation, document management and spreadsheet software.
Ability to interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team, as guided by the PMs.
Outstanding sense of customer service.
Ability to handle confidential matters with discretion and integrity.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime and travel to other offices as necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Private Client Assistant - Boston
Office Boston
Practice Area Assistants
Date Posted Aug 09, 2024
Application Deadline Aug 09, 2025
We are seeking a meticulous and highly organized Assistant to support our Private Client section. This role involves providing comprehensive administrative support to attorneys specializing in estate planning, probate and trust administration. The ideal candidate will possess strong organizational skills, attention to detail and the ability to handle sensitive and confidential information with discretion. If you have a passion for providing excellent client service and thrive in a fast-paced legal environment, we encourage you to apply.
Responsibilities:
Provide quality client service to the Private Client section by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Serve as a point of contact for clients, providing information and updates as needed.
Maintain client confidentiality and handle sensitive information with discretion.
Manage incoming and outgoing mail, phone calls and email.
Organize and maintain physical and electronic files.
Prepare correspondence, memoranda, and other documents in an accurate and timely manner.
Manage and maintain extensive and ever-changing calendar(s) by scheduling appointments, coordinating meetings, conferences, and travel arrangements.
Proactively send reminders and confirmations for appointments and deadlines.
Actively manage attorney/paralegal time entries to ensure they are accurate and entered timely into the Firm’s billing system.
Efficiently process monthly billing by working closely with assigned billing specialist to ensure bills go out regularly as scheduled.
Actively coordinate with the collection’s specialist and assist with monthly collections.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers and Document Support.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested. This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
2+ years administrative experience, preferably in legal or professional services organization.
Estate planning experience a plus. Possess excellent written and verbal communication skills. Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Project Analyst
Office MULTIPLE Office Locations
Practice Area Project Analysts
Date Posted Aug 19, 2024
Application Deadline Sep 20, 2024
About the Firm Founded in Boston, Mintz celebrates a tradition of excellence as one of the largest and most sophisticated full-service law firms in the country and has grown to include six U.S. offices and an office in Toronto, Canada. About the Program The Project Analyst Program was founded in 1989, and in recent years has expanded to fifteen Analysts in three offices covering nearly a dozen practice areas. During their two-year tenure, Analysts gain practical experience and valuable exposure to law and business by providing analytical and research support to Mintz’s attorneys and senior professionals. Analysts often have the opportunity to work on political asylum pro bono cases, interacting directly with asylum clients and managing their cases, and occasionally draft petitions and briefs on other human rights issues ranging from homelessness to immigration. Additionally, Boston Analysts often coordinate and participate in Mintz’s Domestic Violence Project, which brings attorneys and paraprofessionals together to assist victims of domestic violence. Outside of pro bono legal work, Analysts frequently participate in volunteer projects, work at community care days, and coordinate charity fundraising events. Your application should include a resume/CV, cover letter, transcript, and writing sample (no more than 5 pages, double-spaced) through their school’s career services office. Your cover letter should indicate which office location(s) you would prefer. Application Deadline: Friday, September 20, 2024 Job Summary: The Project Analyst, working under the guidance of attorneys and senior professionals, will be responsible for providing analytical and research support to various practice areas within the firm. Rotations will vary depending on office location. Responsibilities: - Research and analyze factual issues to assist attorneys with legal analysis.
- Review, organize, and evaluate data.
- Prepare reports for attorneys and/or clients.
- Produce detailed presentations.
- Review and organize legal documents.
- Conduct financial analysis, track regulatory activity and monitor industry trends.
- Collaboratively manage the Project Analyst Program with Project Analyst peers, inclusive of coordinating recruiting and orientation, as well as, handling the day-to-day operations of the program.
- Provide support with pro bono and community service initiatives.
- Assume additional responsibilities as requested.
- This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications: - Bachelor’s degree candidate from a highly accredited school is required. Minimum 3.5 grade point average strongly preferred.
- Possess excellent written and verbal communication skills.
- Strong organizational and administrative skills.
- Excellent attention to detail, intellectual curiosity, and ability to execute through to completion.
- Creative problem solving skills, reasoning ability, and logical thought process.
- Ability to work under pressure, prioritize competing demands, and meet various deadlines.
- Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
- Ability to work independently and cooperatively as part of a team.
- Outstanding sense of customer service.
- Enthusiastic, proactive, and positive attitude.
- Ability to handle confidential matters with discretion.
- Must be self-motivated to produce quality work.
- High level of integrity and honesty.
- Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
- Flexibility to work overtime when necessary.
We are interested in qualified candidates eligible to work in the United States. We do not provide visa sponsorship. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position. Please note: the Project Analyst Program is not eligible for the STEM OPT extension. |
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Senior Business Development Specialist (Corporate) - Boston, New York
Office MULTIPLE Office Locations
Practice Area Marketing
Date Posted Jul 08, 2024
Application Deadline Jul 08, 2025
The Senior Business Development Specialist (“SBDS”) takes on significant individual responsibility in supporting the Corporate Section’s efforts to develop new business and expand client relationships. The SBDS works on a wide range of projects, including pitches and proposals for new business, networking and educational events, print and online collateral material, industry and prospective client research, budget analysis, and more. This position reports to the Business Development Manager.
Responsibilities:
Assist Corporate BD Managers with business development initiatives.
Coordinate all aspects of firm-hosted seminars and networking events (internal and external), webinars, co-sponsored events, and CLEs:
Work with the creative team on invitations and registration resources, specialty materials, and any related branding;
Work with catering, facilities and document production on space, menus, production of collateral;
Coordinate details with co-sponsoring organizations.
Support development and maintenance of collateral material:
Edit, proofread and draft section and industry descriptions, attorney profiles and similar materials;
Maintain library of collateral materials, and organizational system for drafts and completed proposals and pitches;
Maintain accuracy of the section’s experience in the CRM, including clients and experience descriptions.
Assist in the preparation, submission and tracking of proposals and new business pitches.
Write, proofread, and edit survey submissions and responses to RFP inquiries and tailored practice descriptions required for specific opportunities:
Draft fresh content as required based on conversations with attorneys, BDM and others knowledgeable in the area of expertise;
Coordinate production of final deliverables – hardcopy or electronic;
Track pitch and proposal activity, including follow-up activities with marketing and business development personnel and attorneys to determine, document and share results and best practices.
Help maintain the sections’ web content:
Coordinate publishing of case studies, events, alerts, advisories and other client-focused communications.
Provide support to attorneys and business development in the preparation and drafting of industry surveys such as Chambers and Best Law Firms
Assist with other marketing and business development activities on an as needed basis including Client Teams’ activities and other firm wide initiatives.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years of experience in marketing or business development, preferably in a law firm or professional services environment.
Intellectual curiosity.
Strong written and verbal communication skills.
Exceptional organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in NY is $65,000 to $80,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Manager of Business Development (Corporate) - Boston
Office Boston
Practice Area Marketing
Date Posted Jul 11, 2024
Application Deadline Jul 11, 2025
Your primary focus will be driving high value strategic business development efforts for the firm’s corporate section. The Senior Business Development Manager is also responsible for managing, mentoring, and training a team of BD professionals, each of whom are responsible for supporting corporate-related practice groups.
Responsibilities:
Work with section management and practice leaders to evolve marketing and business development strategies and plans.
Closely monitor industry trends impacting capital markets, M&A activity, private equity, venture capital, and emerging growth companies, particularly in life sciences and tech sectors.
Work with high revenue generating attorneys to source client development targets and pursuit strategies.
Handle select high-profile RFPs and pitches and oversee all sales activity and follow-up in the corporate section. Conduct debrief meetings, including with clients, as appropriate.
Oversee efficient and effective collection of experience and deal activity across all practices.
Collaborate with the firm’s public relations and marketing communications teams to build the firm’s story across corporate practices and build our brand in life sciences, technology, energy, and private equity.
Drive integration efforts for new lateral attorneys hired into corporate section/practices.
Collaborate with Finance and MarTech teams to use firm data (client financials, pitch activity) and tech platforms (CRM, Foundation) to effectively inform and report on sales and client development activity and actions.
Collaborate with key departments across the firm (including diversity and inclusion, professional and practice development, pricing, IT, etc.) to support the section and individual client needs.
Assist in budget preparation and work with section management to ensure strategic spending of those funds throughout the year.
Manage BD team responsible for all marketing and client development activity across corporate practices.
Business Development Team Responsibilities
Work with other BD team members to ensure that sales materials, pitches and proposals highlight the attributes of the firm and its key practices, with particular focus on the firm’s core pillar practices/industries.
Serve as the liaison to the firm’s professional development team and oversee the development of business development training for associates and junior partners.
Collaborate with the other Senior Business Development Manager to initiate ideas to improve the department’s BD services, and work with the Director of Business Development on implementation.
Manage and mentor business development teammates, providing consistent feedback and identifying learning opportunities.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree or higher with 10+ years of work experience in business development, preferably in a law firm or professional services environment.
Ability to work in a fast-paced environment with stressful deadlines and high expectations for attention to detail and quality of work product.
Outstanding client service mentality.
Strong people management skills.
Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.
Ability to manage multiple, often competing, priorities.
Ability to see the big picture and operationalize a plan that includes attention to detail and the ability to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, client financials.
Ability to work as part of a team and with people with varying communications styles.
Must be self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Excellent interpersonal skills.
Excellent written, presentation, and verbal communications skills.
Solid computer skills, including proficiency in using CRM, Microsoft Word, PowerPoint and Excel.
General knowledge of social media platforms.
General knowledge of pricing strategy for legal services.
Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.
Proven abilities to manage the workload of others and coach, mentor, and develop staff.
Ability to travel 20% or more and based on the needs of the position.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Marketing and Business Development Specialist - San Diego
Office San Diego
Practice Area Marketing
Date Posted Aug 15, 2024
Application Deadline Aug 07, 2026
The Senior Regional Marketing and Business Development Specialist will focus on supporting brand elevation efforts, community relations, alumni relations and business development efforts primarily in San Diego and Southern California. The role is part of a three-person west coast regional business development team with offices in Los Angeles, San Diego and San Francisco. Though focused on San Diego, as a member of the regional team, responsibilities extend throughout the west coast region as needed. This individual will manage client events in San Diego, the San Diego office’s charitable program, San Diego sporting and entertainment tickets, attorney award nominations, ranking list submissions, and provide dedicated BD support to select practice groups.
The individual will be an energetic, process-oriented, business development specialist with solid project management, communication (written and oral), and analytical skills. The role reports to the Regional Marketing and Business Development Manager based in San Francisco.
Responsibilities:
Event Planning
Plan, manage and execute all elements of local marketing and business development client events and alumni events.
Assess events from a business development perspective, identifying business development and lead generation opportunities for attorneys.
Coordinate all sponsorships including assessing needs, communicating with sponsor partners, planning, execution, and reporting.
Community Building
Coordinate San Diego office community initiatives, including events, donations and outreach.
Build relationships with identified partner organizations including Biocom and Association of Corporate Counsel (ACC).
Partner with regional offices to ensure community goals and activities align with each other.
Award Nominations
Identify awards to nominate attorneys for based on San Diego office BD goals.
Manage the drafting, timeline, approval, and submission of all San Diego award nominations.
Collaborate with the PR and BD team on promotion of award wins.
Rankings
Project manage and oversee the firm submissions for ranking surveys including Chambers, Super Lawyers, Legal 500, Best Lawyers, Best Law Firms.
Track submission deadlines, coordinate with business development managers and writers, liaise with publication editors, and stay on top of submission best practices.
Sports Ticket Distribution and Suite Hospitality
San Diego Padres
Provide logistical support and creative planning for the San Diego office sporting events and event theme nights, including event coordination, business development opportunities, and ticket allocation.
Golden State Warriors
Collaborate with Business Development Manager on designing and implementing a Client Entertainment Program in San Francisco with a focus around Golden State Warriors ticketing.
Business Development, Marketing & PR
Coordinate business development initiatives and events, including the firm’s client-facing diversity and alumni programs.
Develop periodic reports on pitch activity, alumni program, and events.
Manage contact mailing list for clients, alumni and prospects in San Diego.
Manage West Coast Event and Networking Calendar.
Provide pitch support.
Assist in development of a regional Southern California client pipeline report.
Assist in the implementation of San Diego business development budget and marketing plan.
Operations and Systems
Work cooperatively with staff and managers across all offices to advance both marketing department and general administrative goals and projects.
Handle research services reference requests in San Diego.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3-4 years of experience in marketing, and/or project management in a professional services arena (e.g., law, accounting, or consulting).
2 years of event planning experience desired.
Understanding of brand guidelines and experience working within them.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Able to thrive in an entrepreneurial environment, embracing growth and change and pivoting when needed.
Ability to see the big picture and operationalize a plan to execute through completion.
Demonstrate good judgement and reasoning skills.
Outstanding sense of customer service.
Enthusiastic, creative, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software.
Experience managing submissions of awards and rankings (such as Chambers) preferred.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrate ability to grasp and implement new concepts quickly.
Flexibility to work overtime when necessary.
Ability to travel to regional offices periodically.
The salary range for this position in CA is $65,000 - $80,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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Senior Research Analyst - Boston, New York, San Diego, San Francisco, Washington DC
Office MULTIPLE Office Locations
Practice Area Research Services
Date Posted Mar 29, 2024
Application Deadline Aug 07, 2026
Under the direction of the Manager, Research Services, the Senior Research Analyst works as part of the team to provide expert and in-depth research services to all attorneys, legal staff, administrators, and others firm-wide. Senior Research Analysts also serve as specialists and project leaders.
An analyst holds a senior position because of their knowledge and experience which allows them to perform at the highest level. Senior Research Analysts serve as designated specialists (subject, industry, practice area, and/or type of research) and are expected to lead/drive other projects or areas. In this role as Senior, takes and active part in developing more junior research staff.
Responsibilities:
Research and Reference Services
Conducts high-level, customizable research and analysis in legal, business, and other subjects using appropriate print or electronic resources, as well as other libraries and industry colleagues.
Responds to research queries accurately, and in a timely and cost-effective manner.
Monitors research intake and handles research projects in accordance with the schedule implemented by the department.
Leads or coordinates large or group projects, as required.
Presents results using department branding and templates whenever possible.
Advises, mentors, and oversees skill development of more junior research staff. Oversees work product.
Serves as practice, subject, industry and/or type of research specialist in areas identified by the Manager.
Orientation, Training and Knowledge Sharing Services
Assists with the development of orientation, training, research guides, Spotlights, and other reference materials.
Participates in formal orientation and training sessions.
Conducts on-demand training in the use of print or electronic resources.
Identifies attorney research and training needs and proactively provides opportunities for education.
Assists in developing content for the intranet and other internal firm meetings.
Continuing Education and Communication
Maintains current knowledge of developments in research and competitive intelligence services and resources.
Maintains awareness of current and emerging technologies relevant to research services and shares knowledge with the team and attorney groups.
Actively participates in department, practice, and other internal firm meetings.
Other Duties
Reviews, evaluates, and recommends new resources.
Participates in collection development, collection maintenance, budget management, supervision of filing services, shelf reading and other activities to make sure that we maintain a useful collection in each office.
Participates in, or leads, special projects as assigned.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Master of Library Science from an ALA accredited school or equivalent degree.
5+ years progressively responsible experience, including significant experience in a law firm or corporate information center. Law firm experience is strongly preferred.
Knowledge of research methodology as well as print and electronic resources in the areas of law relevant to the firm’s practice areas.
Proficiency with wide variety of relevant research services.
Familiarity with library technologies, including software and products used for communication, research, and knowledge sharing.
Ability to analyze, evaluate and synthesize information from a variety of sources.
Ability to prepare reports, executive summaries, and other correspondence necessary to communicate research results.
Strong organizational and problem-solving skills.
Strong oral and written communication skills including business writing skills.
Works effectively under pressure and can manage multiple priorities under deadlines.
Excellent interpersonal skills, with the ability to forge relationships with management, colleagues and a diverse clientele, strong customer service orientation.
Works well independently and as part of a team. Provides back up support wherever needed in the department.
Self-motivated, resourceful, and creative.
Understands Research Services policies and procedures; accurately interprets and effectively implements them.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Familiarity with library technologies, including software and products used for communication, research and knowledge sharing. Ability to quickly get up to speed and master new applications and software is critical.
The salary range for this position in DC, CA, and NY is $80,000 to $120,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Trademark Paralegal - New York, Washington DC, San Diego, San Francisco
Office MULTIPLE Office Locations
Practice Area Intellectual Property
Date Posted Jan 30, 2024
Application Deadline Aug 07, 2026
We are seeking a Senior Trademark Paralegal to be based in our New York (preferred), Washington D.C., or San Diego office. This position will be responsible for providing support to our comprehensive trademark and copyright practice.
Responsibilities:
Prepare, coordinate, and file trademark filings and other forms at the United States Patent & Trademark Office (USPTO), Trademark Trial and Appeals Board (TTAB), World Intellectual Property Organization (WIPO), and foreign trademark offices, working with local counsel as necessary;
Instruct, mange, and work closely with local counsel in foreign countries;
Handle all aspects of domestic and international trademark prosecution and portfolio management, including preparing various trademark filings and supporting documents, assisting with office action responses, updating trademark office records, tracking and managing docket deadlines, and routine client reporting;
Communicate directly with clients and local counsel regarding filings, status updates and developments, deadlines, inquiries, and action items;
Conduct and analyze trademark clearance searches;
Create and maintain various charts and reports;
Assist with trademark oppositions and cancellations, UDRP proceedings, DMCA takedown requests;
Analyze watch notices, monitor third party filings, and investigate potential enforcement targets;
Provide support on trademark/copyright/domain aspects of transactions, including conducting due diligence, preparing disclosure schedules, preparing assignments and licenses, recording chain of title updates
Prepare and file copyright applications at the U.S. Copyright Office
Ensure integrity of data in docket and files, and maintain records in an organized manner;
Assist with special projects and additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
A Bachelor’s degree is required.
A minimum of 10+ years of prior experience focusing on trademark prosecution and portfolio management at a law firm or a corporate in-house department (with at least 5+ years spent at a law firm); experience with trademark litigation or dispute proceedings a plus.
Strong expertise in: U.S. trademark law, USPTO and TTAB rules, manuals, and procedures; proficiency in Madrid Protocol and foreign trademark laws and rules a plus.
Comfortable using trademark websites and software technology including search platforms (e.g. Corsearch, Clarivate) and docket software (e.g. Foundation IP (preferred), Inprotech, WebTMs), as well as knowledge management systems and MS Office programs.
Excellent written and verbal communication skills, attention to detail, timeliness, efficiency, responsiveness and workload management.
Self-starter with the ability to work independently with minimal supervision in a fast paced and high volume practice, prioritize competing demands, perform under pressure, and problem solve creatively.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of professionalism and client service.
Proactive, positive, collegial, and team player attitude.
Ability to handle confidential matters with discretion.
High level of integrity, honesty, strong work ethic, and sound judgment.
Willingness to adapt and be flexible.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in Washington, D.C., NY, and CA is $80,000 to $120,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Shared Support Coordinator (Corporate) - Boston
Office Boston
Practice Area Corporate
Date Posted Aug 15, 2024
Application Deadline Aug 07, 2026
The Shared Support Coordinator will proactively provide primary daily assistance and administrative support to the Corporate Section, to ensure that the highest level of internal and external client service is attained. Shared Support Coordinators will work collaboratively within a team.
Responsibilities:
Administrative duties including, but not limited to: processing expense reports; receiving, placing, and screening telephone calls; scheduling meetings; coordinating travel arrangements and calendar management.
Actively manage attorney/paralegal billable time by inputting into Firm’s system.
Coordinate with Document Support and/or use related software to prepare, revise, and format a variety of legal documents, spreadsheets, presentations, and other materials. Proofread and identify any inconsistencies in all materials.
Provide quality client service by communicating professionally to internal and external client inquiries.
Work collaboratively with assigned teammates.
Establish and maintain paper and electronic files in compliance with current Firm policies.
Prepare new client engagement letters and conflicts checks, requesting new client/matter numbers through client intake process, and tracking of same.
Demonstrate willingness to accept constructive feedback and training.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Work with other departments within the Firm to facilitate the highest possible level of service to clients, including Finance, Records, Office Services, and Document Support.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
1+ years of administrative experience in a legal or professional services setting preferred.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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