Accounts Payable Coordinator - Boston
Office Boston
Practice Area Finance
Date Posted Nov 12, 2024
Application Deadline Aug 21, 2026
The Accounts Payable Coordinator is responsible for A/P functions and other general accounting duties according to established policies and procedures. The Accounts Payable Coordinator’s primary function will be to support the Canadian office, Mintz LLP with all aspects of accounts payable. This position will also work to backup and support the Accounts Payable Travel and Expense Senior Lead processing expense reports and other tasks as deemed necessary.
Responsibilities:
Review vendor invoices for compliance and ensure proper coding and approvals for our Canadian company.
Assist with expense report review and approval for compliance for our Canadian and US companies.
Prepare and process electronic payable files into the financial system and troubleshoot errors.
Setup and maintain new and existing vendors in our system by means of a vendor portal.
Conduct sanction checks for new vendors as part of the vendor onboarding process.
Analyze the system for possible duplicate activity. Institute corrections as needed. Communicate errors to others involved with the errors, and work to reduce the future issues.
Investigate and resolve outstanding vendor checks, including communication with vendors and internal personnel.
Assist with managing the AP team email inbox. Answer questions and resolving issues as they arise for vendors, attorneys, and staff, ensuring urgent issues are escalated appropriately.
Process and post wire payments to financial system, ensuring all backup and approvals for compliance are attached and paid in the system before each month-end.
Assist with weekly check runs, ensuring any special requests with checks are handled as needed.
Cross train with other staff members to ensure proper coverage for vacations and other times when staffing is low.
Organize and maintain all accounts payable files.
Make suggestions to improve the accounts payables processes and assist in the development and implementation of technology driven improvements.
Assist with special projects as needed.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree in accounting or finance preferred.
2+ years of previous Accounts Payable experience in a law firm environment or professional services environment is highly preferred.
Prior experience with Elite, Aderant or other financial management system for professional services.
Experience with expense management and invoice processing system, e.g., Chrome River, Concur, Expensify, etc.
Excellent computer skills, including proficiency in using Office 365 applications, e.g., MS Word, Outlook, MS Excel and PowerPoint.
Ability to quickly get up to speed and master new applications and software is critical.
Experience with automated workflows is a plus.
Experience with foreign currency is a plus.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant (Corporate) – Boston
Office Boston
Practice Area Assistants
Date Posted Sep 12, 2024
Application Deadline Aug 15, 2026
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Corporate practice.
Responsibilities:
Prepare correspondence, memoranda and other documents in an accurate and timely manner.
Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
College degree or relevant work experience required.
5+ years’ secretarial or administrative experience, preferably in a legal or professional services organization.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant (Health) – Washington, D.C.
Office Washington DC
Practice Area Assistants
Date Posted Oct 17, 2024
Application Deadline Oct 22, 2025
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Health Law section. Responsibilities: Understand and comply with individual client billing guidelines. Open matters via electronic billing with third party vendor. Actively manage attorney billable time by inputting into firm’s system (inputting draft edits and mailing of non-E-bill client invoices). Confirm appropriate edits to draft bills have been made. Work closely with billing specialist to ensure monthly billing is completed by firm deadlines. Prepare correspondence, memoranda and other documents in an accurate and timely manner. Proofread work product and make appropriate edits. Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements. Keep current with expense reporting and process check requests. Initiate conflict process, draft engagement letters and submit intake documentation for processing. Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients. Work collaboratively with assigned team and section mates. Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance. Proactively participate in training opportunities to advance skill levels and efficiency in firm software. Assume additional responsibilities as requested. This role requires 80% in office presence; remote work is permissible 20% of the time. Qualifications: Associates/Bachelor’s degree or relevant work experience required. 5+ years’ secretarial or administrative experience, preferably in law firm. Must have billing experience in a professional services environment. Intapp and Elite 3E a plus. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent proofreading and editing skills. Must be detail oriented and able to execute through to completion. Strong analytical abilities, creative problem solving skills, and resourcefulness. Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities. Creative and proactive approach to problem solving. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. The salary range for this position in Washington, DC is $70,000 to $95,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Assistant (IP Litigation) – Los Angeles
Office Los Angeles
Practice Area Intellectual Property
Date Posted May 10, 2024
Application Deadline Aug 14, 2026
The Assistant (IP Litigation) will proactively provide daily assistance and administrative support to the IP Litigation Section to ensure that the highest level of internal and external client service is attained. Assistants (IP Litigation) will work collaboratively within a team.
Responsibilities:
Knowledge of the California and Federal court systems processes and procedures.
Experience with electronic filing in both State and Federal courts.
Familiarization with USPTO searching and downloading patents and file histories.
Ability to conduct searches on PACER.
Administrative duties including, but not limited to: processing expense reports; receiving, placing, and screening telephone calls; scheduling meetings; coordinating travel arrangements and calendar management.
Actively manage attorney/paralegal billable time by inputting into Firm’s system.
Coordinate with Document Support and/or use related software to prepare, revise, and format a variety of legal documents, spreadsheets, presentations, and other materials. Proofread and identify any inconsistencies in all materials.
Provide quality client service by communicating professionally to internal and external client inquiries.
Work collaboratively with assigned teammates.
Establish and maintain paper and electronic files in compliance with current Firm policies.
Prepare new client engagement letters and conflicts checks, requesting new client/matter numbers through client intake process, and tracking of same.
Demonstrate willingness to accept constructive feedback and training.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Work with other departments within the Firm to facilitate the highest possible level of service to clients, including Finance, Records, Office Services, and Document Support.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
Bachelor’s degree required.
5+ years of administrative experience in a legal or professional services setting preferred.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $70,000 - $100,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Assistant (IP Litigation) – San Francisco
Office San Francisco
Practice Area Assistants
Date Posted Oct 01, 2024
Application Deadline Oct 22, 2025
The Assistant provides administrative support for members, associates, legal assistants, and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Intellectual Property Litigation practice. Responsibilities Prepare documents, pleadings and filings for state and federal courts and other agencies. Assist with trial preparation. Assist with document management systems, which may include downloading patents and file histories. Prepare correspondence, memoranda, and other documents in an accurate and timely manner. Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences, and travel arrangements. Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist. Keep current with expense reporting and process check requests. Initiate conflict process, draft engagement letters and submit intake documentation for processing. Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients. Work collaboratively with assigned team and section mates. Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production, and night assistance. Proactively participate in training opportunities to advance skill levels and efficiency in firm software. Assume additional responsibilities as requested. This role requires 80% in office presence; remote work is permissible 20% of the time. Qualifications Bachelor's degree required. 5+ years' secretarial or administrative experience, preferably in a legal or professional services organization. Knowledge of IP litigation databases. Knowledge of E-Filing. Experience and/or familiarity with Section 337 cases before the International Trade Commission is a plus. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability and logical thought process. Ability to work under pressure, prioritize competing demands, meet various deadlines, and respond quickly to changing priorities. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime when necessary. The salary range for this position in CA is $90,000 - $120,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Assistant Managing Clerk – New York
Office New York
Practice Area Managing Clerks
Date Posted Aug 30, 2023
Application Deadline Aug 14, 2026
This position will provide assistance and support to the attorneys in various sections and offices within the Firm who have been engaged on litigation matters by the Firm’s clients, by providing docketing and calendaring services and associated functions for actions in state and federal court, arbitration forums and administrative agencies.
Primary Docketing, Calendar and Associated Responsibilities:
Review calendar reports and collaborate with associate(s) before filing deadline.
Enter all incoming court papers into the CourtAlert docketing database.
Sync PDF images with the corresponding docket entries in CourtAlert.
Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.
Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
Monitor federal and state court dockets and maintain computerized case dockets.
Conduct document searches at federal and state courts and government agencies.
Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
Provide guidance and research on procedural and administrative questions, rule changes and judges’ information.
Regularly communicate with court clerks.
Assist attorneys with all state and federal electronic filings.
Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.
Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
Maintain attorney electronic filing registration and password database.
Provide training and education to new attorneys and staff, as needed.
Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
Occasional trips to court to file, retrieve, and deliver paper copies of documents.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years of litigation experience in a law firm preferred.
Knowledge of the New York Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
Excellent knowledge of how to handle all New York State Court (NYSCEF), and New York Federal Court filings
Knowledge of the basic litigation docketing and calendaring process.
Experience using CourtAlert or MA3000.
Experience with Completing PACER ECF Filings / Mass State Court Tylerhost E-Filings.
Experience with attorney service agencies.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
Licensed Notary Public helpful.
The salary range for this position in NY is $80,000 to $105,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Associate Business Development Manager (Corporate/Energy) - Boston
Office Boston
Practice Area Marketing
Date Posted Nov 19, 2024
Application Deadline Aug 14, 2026
Your primary focus will be driving business development and market visibility for the Energy & Sustainability practice and ESG Initiative. The role will support a very active group of Members who have been at the forefront of the energy transition, and will be embedded in the practice, driving the agenda for both partner and practice meetings. The successful candidate will be an energetic, process-oriented, business development professional with superior project management, communication (written and oral), and analytical skills. The role will oversee a dedicated Business Development Specialist, providing mentorship opportunities. Responsibilities:
Business Development
Work with practices and attorneys to expand existing client relationships and develop new client relationships.
Understand the sales cycle and coach attorneys on lead development, pitching, and follow-up.
Responsible for drafting targeted pitch materials and RFP responses.
Collaborate with Finance and Marketing Tech teams to use firm data (client financials, pitch activity) and tech platforms (CRM) to effectively inform and report on sales and client development activity and actions.
Work with attorney team and Senior Business Development Manager, to develop strategic plan for practice and segments within the practice; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy.
Marketing & Profile Raising
Work with practice management to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, to name a few.
Work closely with the PR team to drive opportunity and visibility for attorneys in third party publications.
Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others.
Work with Business Development Specialist to implement and oversee the process for collecting and maintaining experience so that most relevant experience appears on the website, in pitches and RFP responses, and other collateral materials.
Collaborate with Business Development Specialist and Marketing Tech team to ensure our mailing lists are kept update and include clients and targets.
Practice Support
Lead integration efforts for all new lateral attorneys hired into your section/practices, including development of new collateral, internal integration, and client introductions.
Work with practice management to set practice group meetings and agendas.
Assist in budget preparation and regular review.
Manage and motivate a Business Development Specialist.
Qualifications:
Bachelor’s degree or higher with 5+ years of work experience in business development, in a law firm or professional services environment.
Ability to work in a fast-paced environment with competing time sensitive deadlines.
Outstanding client service mentality.
Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.
Ability to see the big picture and operationalize a plan in order to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, client financials.
Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Excellent written, presentation, and verbal communications skills.
General knowledge of social media platforms.
Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.
Strong planning, project management, and organizational skills.
Takes a “hands-on” tactical approach.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Ability to travel 10% or more and based on the needs of the position. 60% in-office expectation.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Attorney Development Coordinator – Boston
Office Boston
Practice Area Attorney Development
Date Posted Nov 01, 2024
Application Deadline Aug 04, 2026
The Attorney Development Coordinator will proactively provide daily assistance and administrative support to the Attorney Development team to ensure that the highest level of internal client service is attained. The Coordinator will work collaboratively to provide support to ongoing attorney development functions (including, but not limited to: onboarding, performance evaluations, bar admissions, and trainings), as well as general administrative functions. This position will report to the Manager of Attorney Development and the Senior Manager of Attorney Development.
Responsibilities:
Provide general day-to-day administrative support to the Attorney Development team including, but not limited to monitoring department inboxes, processing expense reports, scheduling meetings, coordinating events, and responding to inquiries.
Participate in the attorney onboarding process including, but not limited to, drafting orientation schedules, greeting new hires, conducting office tours, operational support, and suggesting enhancements.
Provide administrative support for the annual first year associate orientation process in collaboration with other members of the Attorney Development team.
Support the associate performance feedback and member elevation processes, including, but not limited to drafting communications, updating relevant lists, preparing materials, and responding to requests.
Adeptly navigate our online performance management system to ensure process accuracy, help with maintenance, and provide access for others.
Update, carefully maintain and audit documents, department charts, and other data relevant to attorney population.
Maintain active bar admission status for lawyers in each of the firm’s jurisdictions by monitoring renewal dates, processing bar registration forms and fees, and staying current with new process requirements.
Provide administrative support to the Firm Associates Committee including, but not limited to scheduling meetings, coordinating speakers, processing expenses, taking and maintaining notes, and drafting summaries.
Prepare, revise, and format a variety of documents, spreadsheets, presentations, and other materials. Proofread and identify any inconsistencies in all materials.
Provide support to employment change processes (i.e., changes to title, section, position, and compensation).
Assist in and attend Attorney Development hosted events for lawyers.
Work with Alumni support team to maintain database and share information as needed.
Maintain and suggest enhancements to Attorney Development intranet page.
Work collaboratively with colleagues within and outside the Attorney Development team.
Coordinate work with other departments, such as Legal Recruiting, Operations, Payroll/Benefits, HRIS, Finance, and Office Services to facilitate the highest possible level of service.
Gain a strong understanding of Mintz’s capabilities and resources.
Communicate with attorneys regarding general firm, human resources, and attorney development questions. Provide quality client service by communicating professionally to internal and external inquiries.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Elevate the department’s profile in all professional interactions.
Maintain own professional development by attending conferences.
Travel to other offices, as necessary. (Approximately one or two trips per year).
Assume additional responsibilities and projects as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1+ years of administrative experience in a professional service setting preferred.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Show willingness to accept constructive feedback and training.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Business Development Coordinator (Corporate) - Boston
Office Boston
Practice Area Marketing
Date Posted Nov 19, 2024
Application Deadline Aug 14, 2026
The Business Development Coordinator (“Coordinator”) takes on significant individual responsibility in supporting the Energy & Sustainability Industry Group and Corporate Section’s efforts to develop new business and expand client relationships. The Coordinator works on a wide range of projects, including pitches and proposals for new business, networking and educational events, webinars, print and digital material, industry and prospective client research, budget analysis, and more.
Responsibilities:
Assist Business Development Manager(s) with business development and marketing initiatives. Support development and maintenance of collateral material:
Edit, proofread and format Section and industry descriptions, attorney profiles and similar materials.
Maintain library of Section and industry collateral materials, and organizational system for draft and complete proposals and pitches.
Maintain accuracy of the Section’s experience in the CRM, including clients and experience descriptions.
Assist in the preparation, submission and tracking of proposals and new business pitches.
Write, proofread, edit responses to RFP inquiries and tailored practice descriptions required for specific opportunities.
Draft fresh content as required based on conversations with attorneys, BDM and others knowledgeable in the area of expertise.
Coordinate production of final deliverables – hardcopy or electronic, utilizing RFPIO data system.
Track pitch and proposal activity, including follow-up activities with marketing and business development personnel and lawyers to determine, document and share results and best practices.
Help maintain the Section’s web presence, internally and externally.
Update awards, recognitions, and client experience on the external website.
Update the business development intranet page.
Coordinate publishing of alerts, advisories and other client-focused content.
Coordinate all aspects of Section and industry seminars and networking events (internal and external), webinars, co-sponsored events, speaking engagements and CLEs.
Work with the creative team on invitations and registration resources, specialty materials, and any related branding.
Work with catering, facilities and document production on space, menus, production of collateral.
Coordinate details with co-sponsoring organizations.
Provide support to attorneys and business development in the preparation and drafting of industry survey and client satisfaction submissions.
Assist with other marketing and business development activities on an as needed basis including Client Teams activities and other firm wide initiatives.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1+ years of experience in marketing, writing and/or project/ production management in a professional services arena (e.g., law, accounting, or consulting).
Intellectual curiosity.
Strong written and verbal communication skills.
Exceptional organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service. Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Business Development Manager (Corporate) – Boston
Office Boston
Practice Area Marketing
Date Posted Feb 02, 2024
Application Deadline Aug 14, 2026
Your primary responsibilities will be driving strategic business development and market visibility for the Venture Capital and Mergers & Acquisition practices. The successful candidate will be an energetic, process-oriented, business development professional with superior project management, communication (written and oral), and analytical skills. This role is part of a six-person business development team that manages all marketing and business development strategy, activity, and tracking for the broader Corporate Practice. The role manages a Sr. Business Development Specialist. Responsibilities:
Business Development
Work with assigned practices and attorneys to expand existing client relationships and develop new client relationships.
Coach attorneys on lead development, pitching, and follow-up.
Draft targeted pitch materials and RFP responses.
Collaborate with Finance and Marketing Tech teams to use firm data (client financials, pitch activity, etc.) and tech platforms to effectively inform and report on sales and client development activity and actions.
Work with practice leadership, attorneys, and Sr. Business Development Manager, to develop strategic plan for assigned practices; carry out identified tactics, report on progress, and ensure that resources (e.g., budget) align with overall strategy.
Marketing & Profile Raising
Work with practice leadership to develop and operationalize the strategy for profile raising and market visibility. Tactics may include hosting and attending events, sponsoring conferences, and sourcing speaking engagements, etc.
Work with the PR team to drive visibility for attorneys in third party publications.
Respond to various ranking and recognition surveys including Chambers, Best Law Firms, Legal 500, and others.
Work with Sr. Business Development Specialist to oversee experience collection process ensuring that relevant experience appears on the website, in pitches and RFP responses, and other collateral materials.
Practice Support
Assist with integration efforts for lateral attorneys hired into assigned practices, including development of new collateral, internal integration, and client introductions.
Assist in budget preparation and regular review.
Manage and motivate Sr. Business Development Specialist.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications: Bachelor’s degree or higher required. 7+ years of work experience in business development in a law firm or professional services environment.
Ability to work in a fast-paced environment with competing time sensitive deadlines.
Outstanding client service mentality.
Ability to partner with attorneys and develop consultative role/advisory relationship, including the ability to influence.
Ability to see the big picture and operationalize a plan in order to execute through to completion.
Strong analytical abilities when it comes to studying industry and market trends, data analytics, and client financials.
Self-motivated, proactive, responsive, a team player, and dedicated to producing the highest quality work product.
Excellent written, presentation, and verbal communications skills.
General knowledge of social media platforms.
Demonstrated ability to work in a professional manner with colleagues at all levels of the firm.
Strong planning, project management, and organizational skills.
Takes a “hands-on” tactical approach.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Ability to travel 10% or more and based on the needs of the position.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Database Systems Analyst (iManage) - Boston
Office Boston
Practice Area Information Technology
Date Posted Nov 20, 2024
Application Deadline Aug 14, 2026
Working with the Database Systems team within the Information Technology Department, and collaborating closely with the DMS Administrator, this role focuses on support of the Firm’s iManage Cloud suite of applications, including Work (Document Management System/DMS), Security Policy Manager (SPM), Threat Manager, Tracker, Records Manager (iRM), and Closing Folders. The right candidate requires an excellent background in iManage technology and system integrations using APIs.
The Database Systems Analyst will provide escalated (2nd+ level) support for iManage applications as well as carry out focused project work for both business change and service improvement. Where there is capacity beyond business-as-usual and project work, the DSA will identify opportunities for improving and automating processes as well as providing additional support to the Database Systems team and its responsibilities.
Responsibilities:
Perform administrative functions and monitoring automated maintenance jobs for all iManage applications.
Provide support for escalated iManage application issues.
Take ownership of escalated issues and see them through to resolution.
Work with the IT Operations teams to ensure we are providing optimal client service delivery levels to the firm for iManage and other Database Systems team applications.
Plan and implement updates and upgrades to the iManage and third-party utilities installed to on-premises servers.
Maintain and improve automated and ad hoc integrations with iManage applications such as metadata and user synchronizations, Workspace Generation, custom data extracts for analysis and reporting, etc.
Identify opportunities for process improvement and develop appropriate solutions.
Develop and maintain a deep technical knowledge of our iManage product suite.
Stay current with iManage email communications regarding new releases, known issues, service interruptions, and scheduled maintenance events, communicating important and helpful information to internal stakeholders as needed.
Optimize administration of Security Policy Manager and work with Client Intake team to deploy advanced SPM features.
Optimize administration of Threat Manager and work with Information Governance, Information Security, and User Experience teams to improve reporting, etc.
Assist Database Systems team with other tasks as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor's degree in Computer Science, Information Technology, or related field is preferred.
3+ years of iManage Work administration and 2nd level support experience.
Excellent verbal and written communication skills and interpersonal skills including the ability to effectively communicate technical information to both technical and non-technical personnel, and to communicate and advise others on issues that are complex and/or sensitive in nature.
Understanding of the business of law firms, including risk management issues facing firms.
Ability to work successfully and independently in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
Ability to work collaboratively in a team-oriented environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Willingness to share skills and experience with other members of the team and within the IT Department.
Extensive application troubleshooting experience in an enterprise environment.
Proficient skills using iManage REST API, Python, PowerShell or other development tools and scripting languages.
Proficient knowledge of relational databases and TSQL scripting.
Experience with iManage Security Policy Manager and Threat Manager.
Experience administering or supporting iManage Records Manager desirable.
Experience supporting iManage Closing Folders and/or iManage Tracker is a plus.
Experience with Flexible Folders administration is a plus.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Database Systems Analyst (InTapp/Litera) - Boston
Office Boston
Practice Area Information Technology
Date Posted Nov 20, 2024
Application Deadline Aug 28, 2026
Working with the Database Systems team within the Information Technology Department, this Database Systems Analyst role focuses on support of Litera’s cloud-based law firm knowledge management platform, Foundation, and Intapp’s Cloud applications, currently Time, Terms, and Intapp Integration Service (IIS/Boomi). This role will provide escalated support for these systems as well as carry out focused project work for both business change and service improvement. Where there is capacity beyond business-as-usual and project work, the Database Systems Analyst will identify opportunities for improving and automating processes as well as providing additional support to the Database Systems team and its responsibilities.
Responsibilities:
Perform administrative functions for Litera Foundation and Intapp Cloud applications (Time, Terms, and IIS/Boomi).
Monitor and maintain data integrations between systems, ensuring a deep understanding of end-to-end processes and data flow.
Provide end-user support for escalated Intapp Cloud and Litera Foundation application issues.
Take ownership of escalated issues and see them through to resolution.
Utilize exceptional troubleshooting, problem-solving, and analytical skills to proactively manage and resolve issues throughout the incident lifecycle.
Effectively escalate incidents to vendor support and collaborate with internal and external stakeholders until resolution and fixes are implemented.
Identify opportunities for process improvement and develop appropriate solutions.
Develop and maintain a deep technical knowledge of our Litera Foundation and Intapp product suite.
Stay current with Intapp and Litera email communications regarding new releases, known issues, service interruptions, and scheduled maintenance events, communicating important and helpful information to internal stakeholders as needed.
Optimize administration of Litera Foundation and work with the Marketing team to deploy product enhancements and advanced features.
Optimize administration of Intapp Cloud products (Time and Terms) and work with the Finance and IT User Experience teams to deploy advanced features.
Assist Database Systems team with other tasks as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor's degree in Computer Science, Information Technology, or related field is preferred.
3+ years of relevant work experience.
Hands-on experience supporting Intapp product suite, especially Intapp Time. Additional experience with Intapp Integration Services (IIS/Boomi) and Intapp Cloud (Time and/or Terms, in particular) is a plus.
Experience with Litera Foundation is a plus.
Excellent verbal and written communication skills and interpersonal skills including the ability to effectively communicate technical information to both technical and non-technical personnel, and to communicate and advise others on issues that are complex and/or sensitive in nature.
Understanding of the business of law firms, including risk management issues facing firms.
Ability to work successfully and independently in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
Ability to work collaboratively in a team-oriented environment.
Ability to be flexible and adaptable to support new firm strategies and changing priorities.
Willingness to work outside of normal business hours to apply system updates or resolve issues as needed.
Willingness to share skills and experience with other members of the team and within the IT Department.
Extensive application troubleshooting experience in an enterprise environment.
Strong knowledge of relational databases and TSQL scripting.
Light to moderate hands-on experience developing and/or maintaining workflows, rules, and processes in Intapp Integrate (Integration Builder/IB) for the Intapp suite of applications preferred.
Light to moderate hands-on experience with Python, PowerShell, or other scripting languages and development tools is a plus.
Knowledge of Elite 3E or other Legal Practice Management Systems is a plus.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Desktop Analyst – San Francisco
Office San Francisco
Practice Area Information Technology
Date Posted Oct 23, 2024
Application Deadline Aug 14, 2026
The Desktop Analyst delivers primary 2nd and 3rd level support to the user community. Analysts are responsible for the day-to-day desktop systems deployment, maintenance, and support. This position works closely with the Helpdesk and other Information Technology groups to ensure timely and reliable service. Responsibilities:
Install, configure, troubleshoot desktop and laptop hardware, peripherals, operating system, and firm business software.
Troubleshoot client-side network connectivity issues both hardware (NIC/cabling) and software (application connectivity to servers/Internet).
Configure and troubleshoot both HP network class and local printers.
Perform interoffice computer equipment moves and new employee setups.
Troubleshoot remote access issues both software and hardware.
Setup and troubleshoot various Smartphone devices.
Research and resolve software/hardware errors through OEM, vendors and technical literature while routing other issues to appropriate staff when applicable.
Monitor Desktop ticket queue and respond promptly to tickets keeping the user informed of status and resolutions while maintaining the firm’s service level agreement.
Clearly document each case in the ticket management software, annotate all updates and properly document a final resolution.
Perform audio-visual setups including video conferencing, LCD projectors, laptops, and live web cast configurations to ensure meetings launch/start successfully by working closely with the AV and local Conference Service teams.
Maintain and document inventory and supply needs including monitors, keyboards, mice and other peripherals.
Role will require assuming Operational responsibilities as needed.
Requires regular (100%) in office presence.
Qualifications:
Bachelor’s degree preferred.
3+ years of desktop experience in a professional services environment; Law Firm experience preferred.
Excellent computer skills, including proficiency in using Windows 11, Active Directory, O365, iManage, Intune Company Portal, Microsoft Authenticator, System Center Endpoint Protection, Citrix, VPN. Hardware includes desktops, laptops, Smartphones, HP printers and scanners.
Ability to quickly get up to speed and master new applications and software is critical.
Exceptional hardware and software problem-solving and analytical abilities.
Demonstrated proficiency with rollouts, migrations and upgrades are required.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Must be self-motivated to produce quality work.
High level of integrity and honesty. Individuals should possess or consider pursuing MTA/MCSA certification and specialized computer training.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $80,000 to $95,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Diversity, Equity and Inclusion Manager – Boston, New York
Office MULTIPLE Office Locations
Practice Area Diversity, Equity & Inclusion
Date Posted Sep 24, 2024
Application Deadline Aug 15, 2026
The Diversity, Equity and Inclusion Manager will play an important role on the Diversity, Equity and Inclusion team. The role will manage all aspects of the Equity Advisory Council (EAC), including the EAC academy. This role will report to the Chief Diversity, Equity and Inclusion Officer and collaborate closely with Professional Development (PD) and Business Development (BD). Responsibilities:
Work with DEI, PD, BD and EAC teams to develop and advance equity functions at all levels of the firm; and coordinate amongst them as needed.
Oversee and coordinate essential BD and PD functions for Partners and Associates who are enrolled in EAC programs like the EAC Academy.
The PD functions may include: counseling, coaching or connecting to a coach, sponsoring, and/or designing training.
The BD functions may include: collaborating with the business development team (including the DEI Business Development Manager) on training, coaching, or connecting to a coach.
Develop and maintain a database of information, strategy, meeting notes, feedback and lessons learned.
Manage teams responsible for EAC Academy (and other initiatives) deliverables and curricula ensuring program agendas are adhered to and progress is steady.
Coordinate all the logistics for the EAC and EAC academy, including calendar invites, agendas, minutes, notes and other meeting logistics.
Work on developing a relationship of trust with attorneys at the firm, especially attorneys of color, and women, non-binary and LGBTQ+ attorneys.
Develop robust networks of internal (e.g. Partner sponsors and mentors) and external (e.g. coaches, consultants, etc.) stakeholders to leverage on behalf of the EAC and its constituents.
The EAC Academy enrolls a few deeply-valued partners in a year-long program that includes assessments, coaching, Business Development skills, among other things. The EAC Academy will soon be in its second year, and the Manager will be deeply integrated into the EAC Academy, and will help run it.
Manage the EAC budget.
Be willing to travel to Mintz’s various offices as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required. JD or other advanced degree welcomed.
7+ years of experience in either Professional or Business development required.
Professional services experience required; law firm experience preferred.
Demonstrated commitment to equity, inclusion, and belonging.
Self-starter with demonstrated ability to coordinate, and eventually lead, complex teams in innovative practice and business development programs for attorneys of color, and women, non-binary and LGBTQ attorneys.
Ability to understand, influence, and motivate people at varying levels of seniority.
High degree of responsiveness.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, PowerPoint, and presentation tools (e.g. Power BI). Ability to quickly get up to speed and master new applications and software is critical.
Demonstrated ability to motivate and develop teams.
Proven leadership and management abilities.
Demonstrated experience in employee relations, performance improvement and separations.
The salary range for this position in New York is $105,000 to $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Foreign Filing Manager – Boston
Office Boston
Practice Area Intellectual Property
Date Posted Oct 08, 2024
Application Deadline Aug 14, 2026
The Foreign Filing Manager (“Manager”) will manage their own docket, as well as oversee the foreign filing paralegal team. Responsibilities will include the coordination of workflow, providing training and guidance, and ensuring all attorney and client requests are successfully met. The Manager will interact daily with attorneys and staff and will report to the IP Operations Manager.
Responsibilities:
Manage your own docket and ensure that all due dates are met in a timely manner.
Prepare and file foreign and PCT applications.
Respond to requests from various patent offices, attorney requests, and correspond with clients.
Coordinate foreign paralegal workflow, distribute cases (with partner approval) and assure timely completion of all work.
Monitor billable and non-billable paralegal hours, manage out of office time for foreign paralegals, and ensure adequate support is in place at all times for coverage purposes.
Provide research and training support to foreign paralegals.
Assist in training, orientation and mentoring of new staff, assist new hires acclimating to the firm standards and best practices.
Assist in the coordination of the performance evaluation process.
Develop a foreign filing paralegal handbook, which formalizes and documents processes and protocols.
Provide back-up support to team as needed.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
8+ years of foreign filing experience in a law firm, including extensive knowledge of patent laws and procedures is required.
Prior experience supervising staff is required.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Human Resources Business Partner/HR Manager – Boston
Office Boston
Practice Area Human Resources
Date Posted Nov 04, 2024
Application Deadline Nov 04, 2025
Acts as a high touch, service-oriented Human Resources Business Partner/HR Manager on Mintz’s Professional Staff Human Resources team. This role will provide its assigned internal business groups with a wide range of dedicated HR support, ranging from administrative to strategic work, including assisting with hiring decisions, supporting the management of performance and employee relations issues, and identifying professional development/training needs. The role’s aim is to work alongside Mintz’s administrative managers to maximize business results by driving an environment that fosters employee engagement and motivation. Finally, this role will help to develop and drive consistent, effective, and legally compliant HR policies and talent management programs across Mintz’s business functions. This position reports to the Director of Human Resources. Responsibilities: Support assigned internal business groups with the following: organizational structure, performance management, compensation, policy interpretation, employee relations and professional development. Proactively liaise with assigned internal client managers to develop trust and strong and productive working relationships; become known as the “go to” person for all areas of human resources. Demonstrate flexibility in supporting assigned internal client groups as business and HR priorities change. Support the annual professional staff performance review process, including facilitating the use of evaluation software (viDesktop), and ensuring timely completion of reviews. Conduct exit interviews and identify trends and strategies for addressing them as needed. In coordination with the business managers and the Director of Human Resources, provide guidance on employee relations matters, including performance issues, flexible work arrangements and leaves of absence. Draft performance improvement plans and memos. Participate in performance management and involuntary departure meetings. Collaborate with Director of Human Resources to coordinate professional staff training programs, particularly for managers. Prepare and send employee status change notifications. Apply HR knowledge policies and practices effectively to a wide variety of business groups with differing needs. Provide quality client service by communicating professionally to internal and external inquiries. Work collaboratively with colleagues within and outside the Human Resources – Professional Staff team. Maintain paper and electronic files in compliance with current firm policies. Proactively participate in training opportunities to advance skill levels and remain current with trends in HR and changes in employment law. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 7+ years of experience as an HR Business Partner/HR Manager or related role, preferably in the legal industry. 3+ years’ experience in managing others preferred. Experience guiding/managing employee relations and job performance issues. Outstanding sense of client service. Excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Ability to maintain confidentiality and handle highly confidential matters with discretion. Creative and logical problem-solving skills and reasoning ability. Ability to work under pressure, successfully manage competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Willing to accept constructive feedback and training all in the spirit of professional development. Excellent technical skills, including proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Experience with performance review applications, particularly viDesktop/viEval, preferred. Ability to quickly learn new applications and software. Ability to work well independently and as part of a team. Enthusiastic, proactive, and positive attitude. Must be self-motivated to produce quality work. High level of integrity and honesty. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for the role. |
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Immigration Paralegal – Boston
Office Boston
Practice Area Immigration
Date Posted Oct 28, 2024
Application Deadline Aug 14, 2026
The Immigration Paralegal will work closely with the paralegal team on all aspects of case preparation and filings in support of immigration applications, with a special emphasis on providing writing support to Immigration Attorneys on our extraordinary ability case.
Collaboration with team members is an important component of any role at Mintz. Therefore, the firm requires working from the office approximately 60% of the time in accordance with the firm’s published guidelines.
Responsibilities:
Meet with attorneys and other professionals to discuss assigned cases or projects.
Learn and follow procedural and processing requirements for various types of visa petitions and applications.
Assist in the preparation and filing of business and employment-related immigration documentation.
Prepare and file writing-intensive business and employment-related immigration documentation with respect to O-1 visa and EB-1(A) and (B) green card petitions, including preparing reference letters and exhibit packages.
Collect evidence and visa documentation from clients.
Maintain client database and analyze immigration status reports.
Build knowledge of firm processes.
Assist on projects as assigned.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
1+ years’ professional work experience required. Experience in business immigration or a law firm is a plus.
Possess excellent written and verbal communication skills.
Must have outstanding case management skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Information Security Manager – Boston
Office Boston
Practice Area Information Technology
Date Posted Nov 06, 2024
Application Deadline Nov 19, 2025
The Information Security Manager will oversee the Information Security and work with the Director of Information Security as well as the Desktop and Server teams to help protect the information assets of the Firm. They will oversee the assist with implementing and supporting information security policies, security operations, and audit/risk. The Information Security Manager is responsible for coordinating analyst deliverables and is expected to stay up-to-date with current and emerging trends to help reduce the Firm’s exposure to new and existing threats. Active monitoring and rapid response to security events is critical to this role. Although not common, some of the security events may happen outside of normal work hours which will require after-hours response and support. The Information Security Manager is responsible for keeping track of current IS projects and ensuring timely completion of deliverables. They will be responsible for tracking progress of Infosec team members on identified projects and following up when necessary to ensure timely and accurate completion of projects that meet both firm and user expectations. The IS Manager will establish and maintain SLA’s for team deliverables, and ensure that common tasks are formally documented. They will also assist the team in tracking progress and following up on team work. Responsibilities: Phishing Coordinate scheduled phishing campaigns for content, delivery, follow-up, and reporting. Communicate with helpdesk for phishing-related issues as well as respond to user inquiries. Actively take steps to reduce phishing risk. Monitoring and Alerting Work with outside security vendors to monitor systems events and ensure coverage. Oversee first-level response incoming events for MDR vendor and Defender. Triage alerts and follow appropriate procedures to determine severity. Maintain and ensure the confidentiality of client and firm data. Monitor and respond to tickets for Information Security Group. Vulnerability Management Coordinate the Firm’s vulnerability scanning software to identify, classify, prioritize, mitigate, and remediate software vulnerabilities. Work with infrastructure team and desktop engineering team to remediate biggest risks. Monitor and document progress towards security goals. Track overall progress on reducing vulnerability risk. Operations Oversee security events from Microsoft Security Products. Actively work to improve security posture through vulnerability management, attack surface reduction, and environment hardening. Support compatibility with Mac laptops for normal firm tasks. Support project for remote browser capability. Work with third party for annual penetration tests. Coordinate threat hunting and research trending CVE’s. Audit Oversee evidence gathering for ISO audit. Manage policies and procedures to ensure accuracy and timely reviews. Supervise timely and accurate reviews of Outside Counsel Guidelines, Client Security Assessments, and responses to RFP’s/RFI’s. Additional duties Include: Assist in preparation and tracking of client security assessments. Work with Director of Information Security on Security budget. Work with desktop and server teams for patch management. Interface with networking team as needed. Support evidence collection and preservation for ISO 27001 audit. Assist in annual testing of disaster recovery and business continuity plans. Special projects as assigned. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree in Cybersecurity or Computer Science required. Minimum of 5 years Information Security experience and prior experience managing staff is required. Previous experience working in a law firm or professional services strongly preferred. Knowledge of threat hunting tactics and incident response. Working knowledge of TTP’s (Threats, Tactics, and Procedures) of Threat Actors. Demonstratable knowledge of vulnerability scanning tools (Tenable, Rapid7, or Qualys). Familiarity with popular cybersecurity tools for threat hunting and vulnerability scanning. Experience with outsourced MDR (SentinelOne, eSentire, Rapid7 IDR, Cybereason, etc). Strong knowledge of Microsoft Defender suite of products CompTIA Security+, CEH, CISA, CRISC, CISM, or preferably CISSP. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency. Facility analyzing, working with and presenting data. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Demonstrated ability to motivate and develop teams. Proven leadership and management abilities. Demonstrated experience in employee relations, performance improvement and separations. Outstanding sense of customer service, with demonstrated ability to instill this in others. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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IP Litigation Paralegal – Boston, Washington DC
Office MULTIPLE Office Locations
Practice Area Intellectual Property
Date Posted Oct 07, 2024
Application Deadline Aug 14, 2026
The Senior Intellectual Property (IP) Litigation Paralegal will support the IP Litigation attorneys within the IP Section. The Senior IP Litigation Paralegal will act as lead paralegal on large, complex cases and be responsible for providing case management, document production and review, legal research, trial preparation and other substantive duties with an emphasis on U.S. International Trade Commission (ITC) and section 337 matters.
Responsibilities:
Handle complex case management for ITC and federal district court litigation including discovery, research, Markman hearings and trial preparation and attendance.
Manage paper and electronic discovery process and support attorneys in all phases of discovery and trial preparation, including coordination of electronic and paper discovery, depositions, transcripts and trial support.
Create, organize and maintain databases, privilege logs and files containing discovery documents, physical evidence, summaries, deposition transcripts etc.
Manage documents and war rooms and work with attorneys to coordinate large-scale document productions and reviews.
Research all case documents, materials, rule and court procedure and prior testimony and publications of opposing experts; analyze, summarize and compile timelines and reports regarding findings.
Obtain all necessary information and materials from vendors, clients and government agencies such as the USPTO, PAIR, and USITC-EDIS etc.
Oversee and coordinate logistics for depositions.
Assist with and prepare for meetings with clients, witnesses, experts and outside counsel.
Coordinate the preparation and filing of briefs and legal documents: draft routine filings; perform legal cite-checking, blue booking and shepardizing; compile appendices and exhibits; prepare and submit electronic court filings.
Manage all trial preparation and support activity: manage trial exhibits; prepare trial notebooks; maintain expert binders; war room set up; communicate with experts and fact witnesses etc.
Manage post trial matters.
Monitor rule and other changes in the federal and state courts and the ITC and USPTO and other administrative forums where the firm practices.
Remain current in technology developments in the legal industry.
Mentor and train junior paralegals.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
7+ years of litigation experience; Patent and ITC litigation experience preferred.
Strong expertise in all stages of litigation process.
Knowledge of USPTO and ITC practices and procedures.
Knowledge of document management and review software, including DeskSite, Relativity, West Case Notebook, and TrialDirector.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime and travel when necessary.
The salary range for this position in Washington, DC is $125,000 - $150,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this position.
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IT Infrastructure Manager – Boston
Office Boston
Practice Area Information Technology
Date Posted Nov 06, 2024
Application Deadline Nov 05, 2025
The IT Infrastructure Manager will oversee the strategic planning, implementation, and management of all technology systems and infrastructure to support the firm’s legal operations and business objectives. This includes managing hardware, software, network systems, and data centers to ensure they operate efficiently, securely, and reliably. You will lead a team of IT professionals, coordinate with other departments to understand their infrastructure needs, and develop strategies to support our company's growth and technology goals. This position will report to the Director of IT. Responsibilities: Provides leadership, motivation, coaching, professional development, and day-to-day support to foster a professional work environment with a focus on customer service. The IT Infrastructure Manager will oversee the selection, development, deployment, monitoring, maintenance, and enhancement of the firm’s infrastructure. Assists staff in developing methods and processes to improve the effectiveness, efficiency, and security of the IT services. Stays current in technology trends and proactively provides technology recommendations. Manages the development and delivery of IT standards, best practices, architecture, and systems to ensure information system security across the enterprise. Manages a group of Systems and Network Administrators/Engineers. Maintains a hands-on approach to managing the firm’s technologies. Ensure that appropriate communications take place by conducting regular team meetings, encouraging an open-door policy, and proactively seeking feedback from team members. Manages daily operations of Microsoft Azure services, ensuring the optimal performance and security of cloud resources. Manages M365 applications, including Exchange Online, SharePoint, and Teams. Manages and maintains on-premises servers running Windows Server operating systems. Manages and administers storage solutions such as direct attached and SAN, ensuring data availability and integrity. Implement and monitor security measures for both cloud and on-premises environments. Manages vendor relationships for monitoring, procurement, and consulting engagements. Manages relevant portions of the IT department budget and prioritizing funds based on primary department goals. Manages user identities, roles, and access controls within both on-premises Active Directory and Azure Active Directory. Respond to incidents, conduct root cause analysis, and implement preventive measures. Collaborate with cross-functional teams to understand business requirements and provide technical solutions. Create and maintain comprehensive documentation related to systems architecture, configurations, and security policies. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor's degree in Computer Science, Information Technology, or related field. 10-15 years of experience in a Microsoft IT environment. Management experience preferred. Experience with Microsoft Operating Systems, Microsoft M365 Suite, Azure, Intune, MFA, Microsoft System Center, Microsoft Hyper-V, Microsoft Exchange On-Prem & Online, Email Hygiene, Active Directory, Group Policy, DNS, DMARC, DKIM, SPF, Citrix, Microsoft Defender Suite, Enterprise Storage solutions, UPS, Datacenter Operations, System Monitoring, HP Proliant Servers, Enterprise backup and DR solutions. Knowledge of TCP/IP, DNS, MPLS, Layer 2 and Layer 3, and very strong knowledge of Internet protocols, standards, and technologies. Knowledge of WAN optimization/Cisco WAAS. Knowledge of SDWAN technology. Knowledge of Cisco’s Meraki wireless technology. Zoom phone system experience. Experience in the implementation and design of the corporate Structured Cabling System. Scripting and automation skills using PowerShell or other relevant tools. Technical experience working with Windows server computer systems. Strong understanding of cybersecurity principles and best practices. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast-paced, service-oriented environment, and prioritize multiple projects daily and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency and a high-energy level. Facility analyzing, working with, and presenting data. Ability to collaborate and gain the respect, trust and confidence of the Firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information. Ability to provide on-call and off hours support. Ongoing interest in personal and professional career development. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Knowledge Management and Innovation Attorney, Corporate – Boston, New York
Office Boston
Practice Area Corporate
Date Posted Jul 03, 2024
Application Deadline Jul 03, 2025
The Corporate Knowledge Management and Innovation Attorney will work closely with Mintz’s Corporate practice leadership and attorneys to create, update, and continuously manage the organization and delivery of knowledge assets and intellectual capital. This includes the preparation, updating, and storage and communication of changes related to precedents, forms, and processes within the Corporate practice to ensure information is high quality, up to date, available, and shared. This role will also support the Section's efforts in identifying, evaluating, piloting, implementing, and scaling up innovative technology and tools to enhance legal operations and client service delivery. This is a non-billable, full-time position.
Responsibilities:
Stay abreast of best practices and new technologies related to knowledge management and apply that information to best serve Mintz’s Corporate practice.
Maintain and facilitate knowledge management tools and portals, including Corporate practice policies and procedures, resource lists, and precedent databases.
Coordinate with Corporate attorneys to identify, draft, update, and maintain standard forms and templates, supplementary provisions, checklists, and other knowledge resources.
Participate in, and coordinate the peer review of, changes to documents, tools and transactional procedures as needed. Team with Information Technology and Corporate attorneys to identify, prioritize, and integrate technological enhancements and other innovation opportunities (e.g. artificial intelligence-based solutions, document automation, and data analytics), shepherding projects from ideation through pilot, implementation, and adoption to foster the evolution of legal service delivery.
Facilitate Corporate thought leadership by collaborating on the production of client alerts and advisories, and maintaining a list of current topics for content within the corporate industry and transactional practice groups alongside Corporate practice leaders or their designees, including Business Development and Marketing.
Implement consistent and effective means of communicating the availability, latest updates and location of Corporate practice resources (e.g., form documents and market update resources).
Identify topics for substantive presentations to practice groups to discuss current practice issues and developments.
Analyze, question, and improve workflow processes to facilitate matter management, including through process maps and technology solutions.
Work with Mintz’s Professional Development team to identify training needs and opportunities, and update materials as needed.
Assume additional responsibilities related to Knowledge Management, as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree and J.D. degree required.
5+ years’ experience in a large law firm working in a corporate practice setting, ideally including a focus in M&A, securities, and/or venture capital work.
Excellent computer skills, including proficiency in legal software and applications such as iManage and document automation platforms. Ability to quickly get up to speed and master new applications and software is critical.
Must have a “hands-on” approach and be willing to roll up one’s sleeves to get the work done and an ability to support the attorneys so that they don’t need to constantly “reinvent the wheel.”
Experience integrating technology within a law firm, with the end user of the technology piece in mind.
Strong written and oral communication skills with the ability to positively influence others.
Must be comfortable analyzing, working with, and presenting data.
Must be highly responsive, organized, and have strong project management skills, including the successful execution of plans, provision of relevant status updates to stakeholders, and delivery of results.
Excellent interpersonal skills and the ability to gain the respect, trust, and confidence of the Firm’s attorneys and administrative staff.
Deep personal commitment to integrity and the highest standard of ethics related to working with highly confidential information.
Excellent judgment.
Creative and proactive approach to problem solving.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities.
Facilitate teamwork and identify opportunities to develop new processes and infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service with demonstrated ability to instill this in others.
The salary range for this position in NY is $195,000 to $225,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Knowledge Management and Innovation Attorney, IP Litigation – Boston
Office Boston
Practice Area Intellectual Property
Date Posted Nov 01, 2024
Application Deadline Nov 01, 2025
The Knowledge Management and Innovation Attorney – Intellectual Property (the “KM&I Attorney”) will be responsible for delivering a broad portfolio of knowledge services to the Intellectual Property Litigation practice (“IP Litigation Practice”). The KM&I Attorney will work closely with the IP Litigation Practice attorneys and administrative teams at Mintz to manage the creation, updating, organization, and sharing of knowledge assets and intellectual capital, including related to precedent documents, market intelligence, internal reference materials, streamlined processes, training, and business development activities. This role will also support the IP Litigation Practice’s efforts in identifying, evaluating, piloting, implementing, and scaling up innovative technology and tools to enhance legal operations and client service delivery. The KM&I Attorney must have relevant IP Litigation Practice experience, an understanding of knowledge management best practices, and comfort utilizing and implementing new technology. The KM&I Attorney is an integral member of the practice, though not in a traditional billable attorney role. This position reports to the Director of Practice Management and works closely with the IP Litigation Practice leader(s) and various administrative teams at the firm. Responsibilities: Determine the IP Litigation Practice’s knowledge management goals related to encouraging a knowledge-sharing culture, and design and implement a plan to meet those objectives including frequent review and assessment through feedback. Stay abreast of best practices and new technologies related to knowledge management and apply that information to best serve the IP Litigation Practice. Maintain and facilitate knowledge management tools and portals, including IP Litigation Practice policies and procedures, resource lists, intranet pages, and precedent databases. Coordinate with IP attorneys to identify, build, and maintain a content library to include briefs, research memos, caselaw and regulatory developments, demand letters, ROGs, complaints, answers, privilege logs, etc., sortable by jurisdiction, standard forms and templates (e.g., settlement agreements), practice checklists, information databases, e-discovery protocols, vendor recommendations (e.g., court reporters, jury consultants, trial graphics), and other knowledge resources. Collaborate with the firm’s information technology team, vendors, and IP attorneys to identify, prioritize, and integrate technological enhancements and other innovation opportunities (e.g., artificial intelligence-based solutions, document automation, and data analytics), shepherding projects from ideation through pilot, implementation, and adoption to foster the evolution of legal service delivery. Assist the IP Litigation Practice and business development team by providing data and information to help facilitate the preparation of proposal (RFP) responses and thought leadership presentations, articles, blogs, and webinars. Implement consistent and effective means of communicating to the IP Litigation Practice the availability and location of knowledge management resources (e.g., form documents and market update resources), technology solutions, and relevant developments that streamline practice processes. Monitor and evaluate for group discussion legal and industry developments and key trends to help ensure the IP Litigation Practice’s market awareness remains current. Analyze, question, and improve workflow processes to facilitate matter management, including through process maps and technology solutions. Work with the firm’s attorney development team to develop internal training programs and materials related to practice issues and knowledge management resources to foster top-quality lawyering by all members of the practice group. Assume additional responsibilities related to knowledge management and innovation, as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: J.D. degree required. 4+ years’ experience in a large law firm working in an IP Litigation Practice setting. Experience using automation, search, and analytic technologies or other AI-tools, relevant to the IP Litigation Practice (e.g., Relativity, Docket Navigator, Lex Machina, Innography, PatentSight). Strong ability to communicate technical and legal information effectively to various practice groups, internal stakeholders, and vendors with the ability to positively influence others. Solid understanding of knowledge management processes, techniques, relevant technologies, and best practices. Excellent computer skills, including proficiency in legal software and applications such as iManage and document automation platforms. Ability to quickly get up to speed and master new applications and software is critical. Experience integrating technology within a law firm, with the end user of the technology piece in mind. Comfortable analyzing, working with, and presenting data. Highly responsive, organized, and have strong project management skills, including the successful execution of plans, provision of relevant status updates to stakeholders, and delivery of results. Excellent interpersonal skills and the ability to gain the respect, trust, and confidence of attorneys and administrative staff. Deep personal commitment to integrity and the highest standard of ethics related to working with highly confidential information. Excellent judgment. Creative and proactive approach to problem solving. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects daily, and adjust to shifting priorities. Facilitate teamwork and identify opportunities to develop new processes and infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service with demonstrated ability to instill this in others. The salary range for this position in NY is 195,000 to $225,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Lateral Conflicts Analyst – ALL US Offices
Office ALL Office Locations
Practice Area Information Governance
Date Posted Aug 16, 2024
Application Deadline Aug 14, 2026
The Lateral Conflicts Analyst will be the primary resource for the initial analysis of information collected in the identification and resolution of potential conflicts of interest as it pertains to the hiring of new attorneys and support staff. They also act as a backup to the Client Intake Coordinator and Intake Analysts. This position will report to the Client Intake Manager (“Manager”).
Responsibilities:
Collaborate with internal legal recruiters and human resources staff to obtain conflicts information regarding potential new lateral attorney candidates and support staff.
Conduct conflict checks on potential new lateral attorney candidates and support staff and prepare assessments of results.
Use internal and external databases to conduct research.
Assist attorneys in the identification and resolution of conflicts of interest.
Generate and analyze conflicts searches.
Work with the Manager, firm lawyers, and other firm employees to identify and effectively process to conclusion potential lateral hire conflict issues.
Communicate with internal contacts as to the status of new hire clearances.
Assist with other requests related to the resolution and clearance of conflicts of interest issues. Provide regularly scheduled weekday evening and weekend coverage for certain urgent conflict check requests and one-off requests, as well as when needed. Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required, JD preferred.
3+ years of law firm experience focusing on conflicts of interest analysis or legal practice experience.
In-depth knowledge of ethical, legal and risk management rules and requirements. Willingness to learn substantive law required.
Experience with conflicts and intake software, such as Intapp Open.
Knowledge of Elite 3E is desirable.
Strong database skills required.
Proficiency using on-line research tools such as Cap IQ, Lexis/Nexis, etc.
Must be comfortable analyzing, working with and presenting data.
Excellent written and verbal communications skills are a must.
Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
Analytical and creative approach to problem-solving.
Demonstrated ability to use discretion and judgment in making and communicating decisions.
Outstanding sense of customer service.
Ability to professionally and cooperatively interact with attorneys, staff, and co-workers within the firm.
Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the Firm’s members, associates, and staff.
Must be highly responsive.
Strong sense of urgency.
Ability to work independently and as part of a team.
The salary range for this position in DC, CA, and NY is $85,000 to $105,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Litigation Assistant – Boston
Office Boston
Practice Area Assistants
Date Posted Oct 01, 2024
Application Deadline Aug 07, 2026
The Assistant provides administrative support for members, associates, legal assistants, and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Litigation practice.
Responsibilities:
Prepare correspondence, memoranda and other documents in an accurate and timely manner.
Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.
Keep current with expense reporting and process check requests.
Initiate conflict process, draft engagement letters and submit intake documentation for processing.
Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
Work collaboratively with assigned team and section mates.
Coordinate all administrative details on attorney projects including workflow between clients, timekeepers and Document Support.
Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Maintain case calendars and accurately calendar attorneys' due dates, calendar court appearances and other case deadlines; arrange for court reporters, and notify parties and witnesses of court dates; ensure court deadlines are met.
Assume additional responsibilities as requested.
This role requires 80% in office presence; remote work is permissible 20% of the time.
Qualifications:
College degree or relevant work experience required.
2+ year’s secretarial or administrative experience, preferably in legal or professional services organization.
Knowledge of legal terminology, civil procedures and discovery is required.
Knowledge of filing documents with courts and other agencies.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Manager of Attorney Development – ALL US Offices
Office ALL Office Locations
Practice Area Attorney Development
Date Posted Oct 03, 2024
Application Deadline Oct 21, 2025
This position is responsible for the implementation and execution of various attorney development and human resources processes and procedures that support Mintz associates, patent agents, and technical advisors, while collaborating with Section Management, Finance, and other administrative departments. Responsibilities: Work with Attorney Development colleagues to manage the Membership Elevation and Integration Check-in processes from beginning to end, including developing communications, ensuring timely completion of required evaluations and other key documents, monitoring program effectiveness, and suggesting enhancements. Collaborate with Attorney Development and Professional Development colleagues to design and deliver coaching and training to Member candidates and Newly Elevated Members, including implementation of the annual New Member Transitions Training. Participate in the development and implementation of a formal real-time performance feedback process. Manage the upward feedback program for Newly Elevated Members. Collaborate with Attorney Development colleagues on employee relations matters and performance management. Participate in the firm’s formal evaluation process for non-Member attorneys. Collaborate with Professional Development colleagues to develop and implement training programs that will enhance the growth of our associates and address developmental needs. Deliver various presentations on topics of interest to populations served by the Attorney Development team. Develop and maintain strong relationships with attorneys and employees across all sections. Gain a deep understanding of Mintz’s capabilities and resources. Provide excellent service and become a trusted colleague. Act as a helpful resource who advocates appropriately and proactively for positive change and creative solutions. Stay current in attorney development best practices and trends by attending conferences and joining relevant networking groups. Travel to other offices approximately one office per quarter. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. 5+ years of experience in Human Resources required. Experience with attorney development is preferred. Experience in a law firm is required. Possess excellent verbal and written communication skills. Flexibility and openness to ideas and solutions, with a willingness to adapt and innovate in response to evolving needs and challenges. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency. Facility analyzing, working with, and presenting data. Ability to collaborate and gain the respect, trust, and confidence of the firm’s attorneys and professional staff. Possess a “hands-on” tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding customer service. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint as well as PDF software. Ability to quickly get up to speed and master new applications and software is critical. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in California, New York, and Washington, DC is $120,000 to $150,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Manager of Professional Development – ALL US Offices
Office ALL Office Locations
Practice Area Attorney Development
Date Posted Oct 02, 2024
Application Deadline Oct 22, 2025
The Manager of Professional Development will be primarily responsible for managing our legal training curriculum, summer associate training, and continuing legal education (CLE) programs. This role will leverage our learning management system and other technologies to enhance the learning experience. This position is part of our Attorney Development team and will report to the Senior Manager of Professional Development. This role requires a creative thinker, with strong organizational skills, and a passion for fostering a culture of continuous learning and development. Candidates should have deep understanding of the legal professional and the unique professional development needs of legal professionals is important. Responsibilities: Manage our legal training content and summer associate training. Including the development of curriculum and programming, lead planning sessions, and oversee program logistics. Work with firm leaders to identify professional development needs and create and implement training solutions. Identify new content, providers, and programming via attendance at conferences, and webinars. Oversee the CLE process in collaboration with the PD Specialist. Including the issuance of CLE credits for both internal and client-facing legal skills programs, manage the CLE accreditation processes, maintain good relationships with relevant CLE Boards, manage content delivery to preserve Accredited Provider status, and advice attorneys on the firm policy and state rules for fulfillment of CLE requirements. Manage the content for the Professional Development intranet and the Learning Management System interface. Collaborate with team members, firm leaders, partners, associates, and other administrative departments to ensure successful and relevant programming. Coach and mentor Mintz Professional Development Specialists and Coordinator. Meet with new lateral associates and patent agents as part of the firm’s integration efforts. Monitor and implement current trends and best practices in professional development. Travel to other Mintz offices regularly to assess and promote professional development opportunities. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. JD or advanced degree in a relative field is highly preferred. 5+ years of experience in professional development, preferably within a law firm or professional services industry. Prior experience managing one or more employees. Outstanding sense of client service, with demonstrated ability to instill this in others. Possess excellent verbal and written communication skills. Flexibility and openness to ideas and solutions, with a willingness to adapt and innovate in response to evolving needs and challenges. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency. Ability to collaborate and gain the respect, trust, and confidence of the firm’s attorneys and professional staff. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in California, New York, and Washington, DC is $120,000 to $150,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Manager of Professional Staff Talent Acquisition – Boston
Office Boston
Practice Area Human Resources
Date Posted Oct 24, 2024
Application Deadline Aug 07, 2026
The Manager of Professional Staff Talent Acquisition (“Manager”) leads an effective, compliant, and standardized full life cycle recruiting process for Mintz’s administrative functions. The position provides leadership and operational oversight to the talent acquisition team, drives exceptional client service, continuous process improvement, employer branding, and successful recruiting strategies. The position focuses on attracting, recruiting and hiring qualified employees for Mintz in a timely, cost-effective manner using the latest in recruiting technology, AI, etc. The Manager will analyze and report on recruiting metrics regularly. The position will develop and maintain new hire programs that support the successful orientation and integration of employees, driving their performance right from the start.
This position reports to the Director of Human Resources.
Responsibilities:
Manage, implement and continuously enhance all stages of the full life cycle recruiting process, from position requisitions to sourcing candidates, screening, interviewing, extending offers and onboarding/integrating new hires.
Manage a Talent Acquisition Coordinator directly and a Human Resources Coordinator indirectly; lead by example.
Develop and modify the recruitment strategy as needed by position or firm needs to optimize results.
Drive thorough searches, explore, investigate and analyze the highly competitive market. This includes leveraging placement agencies, job boards, career fairs, best-in-class strategies for utilization of social media, AI and any other relevant technology.
Establish and cultivate relationships with search firms in all geographies where the firm has offices; maintain, track and organize active search firm contracts.
Develop and manage the annual recruiting budget.
Ensure a high-quality candidate experience through exceptional communication and timely candidate follow-up.
Drive exceptional service delivery to internal stakeholders; proactively provide regular search updates to hiring managers.
Maintain accurate and complete candidate files using the firm’s Applicant Tracking System (viRecruit).
Provide weekly recruiting updates to the HR Director.
Manage the relationship with our background check vendor and ensure that checks and new hire paperwork are being completed timely and in compliance with relevant legislation.
Maintain and analyze data that tracks recruiting-related activity, associated expenses and metrics that inform progress, i.e., time-to-hire, candidate sources, etc.
Hire and track temporary staff new hires.
Apply behavioral based interviewing and ensure that each hiring manager is well versed in our recruiting methodology and process.
Manage internal candidate referral program.
Manage job description inventory; assist managers to develop job descriptions as needed.
Implement processes that acclimate and welcome new employees; provide them with the tools, resources, and knowledge to quickly become productive and successful members of the firm.
Collaborate with administrative managers regularly to assess the effectiveness of our hiring, onboarding and integration programs; implement enhancements as needed.
Manage the firm’s summer internship program.
Develop and maintain the recruiting pages on the firm’s intranet; keep the careers page on Mintz.com current and fresh to attract the highest-level candidates.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s Degree required.
7+ years of experience in recruiting, onboarding/integration; a minimum of 5 years in managing others.
Experience in full-cycle recruiting, sourcing and employer branding.
Proficient in the use of social media and job boards.
Experience with incorporating AI to enhance processes and identify top talent.
Proficiency in collecting and analyzing data relating to recruiting (data analytics).
Possess excellent verbal and written communication skills with an ability to influence others.
Must have the ability to function in a fast-paced, service-oriented environment and prioritize multiple projects daily.
Proven leadership and management abilities that foster collaborative working relationships.
Must have strong planning and organizational skills.
Must be comfortable analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust and confidence of the firm’s attorneys and professional staff.
Must have a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to multi-task and meet various deadlines.
Strong analytical abilities, resourcefulness, and attention to detail.
Excellent project management skills.
Ability to work independently and as part of a team with a proactive and positive style.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment and the highest standards of ethics.
Comfortable handling and maintaining confidential information.
Must display the highest level of diplomacy, tact and discretion.
Strong sense of urgency and a high-energy level.
Travel occasionally.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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ML Strategies Internship (Paid - Spring 2025) – Washington, DC
Office Washington DC
Practice Area ML Strategies
Date Posted Oct 09, 2024
Application Deadline Dec 31, 2024
ML Strategies is seeking a part-time, paid intern for Spring 2025. Interns at ML Strategies receive a wide range of responsibilities in assisting ML Strategies professionals with client work and new client development. Duties may include monitoring Congressional hearings, conducting research on issues of importance to clients, drafting memos and press releases for clients and Congressional staff, and, on occasion, attending briefings and meetings with ML Strategies professionals.
This internship is ideal for students who are seeking a DC based internship for Spring 2025 and are considering majors and careers in government, public policy, politics, or law. Issue areas include: health care, energy and environment, commerce & trade, telecommunications, and project/business development.
Legislative and/or Executive Branch internship experience is preferred but not required.
Interns are asked to work between 15 to 21 hours per week. Ideal availability is Tuesday, Wednesday, and/or Thursday.
Applications should include:
Cover Letter, Resume and Writing Sample
*Cover letters should indicate days of the week and hours available and any policy subject area(s) of particular interest/expertise.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Operations Specialist – San Francisco
Office San Francisco
Practice Area Operations
Date Posted Oct 23, 2024
Application Deadline Oct 23, 2025
The Operations Specialist (“Specialist”) will be responsible for performing, maintaining, coordinating and the accountable oversight of certain Operations related processes and services, including office services oversight, facilities, conference room services, local records functions, and reception desk oversight. In this position, the Specialist will interact daily with all levels of professional and legal staff personnel to provide the services described below in a timely and effective manner. This role also serves as a primary tenant contact for, and interacts frequently with, the San Francisco Office building management team regarding all building services related issues. This position is in the San Francisco office and reports to the Senior Manager of Administration.
Responsibilities:
Coordinates and schedules repairs and maintenance of office facilities, equipment, and furniture in the San Francisco Office.
Monitors and oversees the purchasing of various office equipment, furniture, and office supplies.
Serves as the primary contact with various service and supply vendors, contractors, and trade professionals.
Has overall responsibility for the day-to-day maintenance and operation of the firm’s card access system (S2) including issuing building access cards, maintaining the card access system database and providing management with card access reports as requested.
Works with internal departments, end-users, and supply requestors to understand their needs and establish efficient means of providing required supplies.
Has overall responsibility for day-to-day coverage and functions of the reception desk and duties.
Works in conjunction with and as a back-up for the local IT department.
In collaboration with Firmwide Records Manager, oversees the local office records functions including offsite records retrieval and sending of records and secure shredding.
Oversees the of ordering of printed materials for the San Francisco office, including business cards. Monitors personnel New Hire and Status announcements to ensure materials are ordered in a timely manner, and prepares card proofs, places orders, and tracks deliveries.
Works with appropriate vendors to ensure quality, timely deliveries, and receipt of appropriate documentation.
Reviews invoices for accuracy and completeness, and confirms deliveries match up with invoices.
Prepares and processes invoices through Chrome River for approval and works closely with Finance to reconcile invoices.
Coordinates the assessment and installation of ergonomic equipment.
Coordinates service requests with building management.
Assists Senior Manager of Administration and Chief Administrative Officer with gathering information to prepare departmental budgets. Assists in tracking expenditures to ensure department is operating within approved budget figures.
Works with the Senior Manager of Administration to coordinate and maintain firm’s Life Safety and Emergency Evacuation Procedures Program.
Assumes additional responsibilities as requested.
This role requires a minimum 80% in office presence; remote work is permissible 20% of the time as job requirements allow.
Qualifications:
Bachelor’s degree is preferred.
5+ years of related experience in an operations/facilities position, preferably within a professional services environment.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem-solving skills, reasoning ability, and logical thought process.
Ability to work under pressure, prioritize competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive, and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using MS Office Suite (Word, Outlook, Excel and PowerPoint). The ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in CA is $75,000 - $85,000. This position is bonus eligible. Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Practice Coordinator – Boston
Office Boston
Practice Area Practice Group Management
Date Posted Sep 24, 2024
Application Deadline Sep 24, 2025
The Practice Coordinator (PC) hired for this position will play an important role as part of the Practice Management Team embedded in various practice areas. The PC will assist the Practice Managers (PMs) in all aspects of managing their respective groups, including coordinating a full range of practice development and staffing activities, budget monitoring, and other business and administrative support critical to the daily operation and long-term growth of the practice areas. Working within the various practice groups and reporting to the PMs, the PC will collaborate with other administrative departments at the firm to ensure successful implementation of various section objectives. Responsibilities Collect, maintain, and analyze practice group data for various purposes, including staffing and evaluations, and assist with the creation and implementation of new tracking tools and processes as needed. Work with PMs in monitoring practice group budgets, practice data, and other financial metrics. Assist with updating and maintaining practice group intranet sites and coordinate with Business Development team as appropriate. Assist with the coordination of practice group meetings and other internal practice group events, including working with catering and office services as appropriate. Work with PMs and Section Management to develop presentations on various topics for internal audiences. Contribute to the integration of lateral, first year, and summer associate hires. Assist PMs with the monitoring and augmenting of section specific training. Assist with HR functions such as the annual review process, onboarding, monitoring of billable and non-billable time, and mentor assignments. Assist PMs with the protocols and procedures for processing attorney departures and client file transfers. Work with PMs to support attorney staffing within the practice areas as needed. Act as liaison to, and collaborate with, other practice groups and administrative departments regarding practice support needs, as directed by PMs. Assist PMs in paraprofessional performance management. Assist PMs as they monitor associate and paraprofessional development to ensure progression in desired practice areas and participation in various training opportunities. Assume additional responsibilities as needed. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications Bachelor’s degree required. 1+ years of administrative experience in a professional service setting preferred. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Show willingness to accept constructive feedback and training. Ability to work independently and as part of a team. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent technical skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Flexibility to work overtime and travel to other offices as necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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Practice Manager (Litigation) – Boston, New York
Office MULTIPLE Office Locations
Practice Area Practice Group Management
Date Posted Sep 16, 2024
Application Deadline Sep 24, 2025
The Practice Manager, Litigation will work closely with Practice, Section, and Division Management to manage the efficient and optimal administration of the Litigation Section and other Sections as needed. The Practice Manager will focus on Associate support, professional development, and workload management. They will also serve as the point person when collaborating with other administrative departments on operational and strategic matters.
Responsibilities:
Associate Professional Development and Performance Management Be a resource for associates regarding day-to-day questions.
Conduct quarterly check-ins with associates.
Work with Attorney Development to monitor attorney performance, identify development gaps, and escalate as needed issues for review by Section management.
Participate in the Associate Evaluation Process, including reading feedback, drafting composites for Associates, and participate in mid-year check-ins and year-end evaluation meetings.
Travel to other offices to develop and strengthen relationships.
Collaborate with Attorney Development to facilitate, review and update formal litigation training programs including identification and recruitment of instructors.
Collaborate with the Attorney Development on Mentor, Advisor and Sponsor Pairings for all Associates.
Identify topics for and coordinate execution of Litigation Associate Lunch ‘n Learn Series.
Identify and facilitate external professional development opportunities (i.e., conferences, Bar offerings, etc.) for the Section.
Advise associates on Professional Development Plans.
Collaborate with appropriate departments in connection with associate accolade submissions.
Associate Work Allocation and Management Manage allocation of assignments for associates and off-track attorneys.
Analyze and oversee metrics to measure and monitor allocation of work.
Identify areas of improvement with existing workflow processes and SOPs.
Work with attorneys to optimize attorney utilization and support attorney development.
Section Management: Administration Partner with Senior Practice Manager and Section Chair to lead the operational and strategic aspects of the Section and serve as a resource for connectivity among other Sections and administrative personnel.
Oversee Section budgets, including reviewing, approving, and monitoring spending.
Assist with planning and facilitating Section and Member meetings including agenda development and content creation.
Preparation of Monthly Litigation Newsletter.
Plan and coordinate various Section events to promote group cohesiveness and recognize accomplishments.
Assist with execution of the Section’s Strategic Plan.
Assist with implementation of Section’s Best Practices (including Best Practices around client case debriefs).
Other Section specific responsibilities as requested.
Section Management: Recruiting and HR Identify and assess hiring needs; make recommendations to Section management.
Participate in interviewing process for associates, as requested.
Coordinate with Attorney Development to facilitate orientation and integration of new associates.
Coordinate with Attorney Development to manage associate on/off-ramping for leaves of absence, including managing staffing needs.
Assist with departing attorney process management.
Business Intelligence
Prepare reporting and analytics to build business intelligence that informs Section and Firm leadership on trends related to Section management, including talent management, financial performance, and knowledge management.
Collaborate with Section management and relevant administrative teams to identify actionable issues and plans arising out of metrics analysis with the goal of facilitating related efforts to support and advance Section initiatives, business goals, and section capabilities.
Support knowledge management initiatives.
Team Management Work with Practice Manager peers in other Sections, Senior Practice Managers, and the Director of Practice Management to develop best-in-class practices, tools, and processes to streamline and promote efficiencies across the Practice Management team.
Together with others in the Division’s Practice Management team, work to support and manage the workload and professional development of the Practice Coordinator through coaching, mentoring, delegation, and supervision.
Miscellaneous Assume additional responsibilities as requested.
This role requires 60% in-office presence; remote work is permissible 40% of the time.
Qualifications: Bachelor’s degree required; J.D. strongly preferred.
5+ years of experience in a large law firm—a portion of which should be working in practice management, professional development, and/or human resources.
Strong analytical abilities, project management, attention to detail and organizational skills.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Facility analyzing, working with, and presenting data.
Possess a creative, proactive, and “hands-on” approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Ability to work independently and as part of a team in a way that fosters collaborative working relationships.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Strong leadership and management abilities.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information.
Experience in employee relations, performance improvement and separations.
Understanding of law firm economics.
Excellent computer skills, including proficiency in Microsoft Word, Outlook, Excel and PowerPoint.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
The salary range for this position in NY is $145,000 to $180,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package. |
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Senior Business Development Specialist (Corporate) – Boston, New York
Office MULTIPLE Office Locations
Practice Area Marketing
Date Posted Jul 08, 2024
Application Deadline Jul 08, 2025
The Senior Business Development Specialist (“SBDS”) takes on significant individual responsibility in supporting the Corporate Section’s efforts to develop new business and expand client relationships. The SBDS works on a wide range of projects, including pitches and proposals for new business, networking and educational events, print and online collateral material, industry and prospective client research, budget analysis, and more. This position reports to the Business Development Manager.
Responsibilities:
Assist Corporate BD Managers with business development initiatives.
Coordinate all aspects of firm-hosted seminars and networking events (internal and external), webinars, co-sponsored events, and CLEs:
Work with the creative team on invitations and registration resources, specialty materials, and any related branding;
Work with catering, facilities and document production on space, menus, production of collateral;
Coordinate details with co-sponsoring organizations.
Support development and maintenance of collateral material:
Edit, proofread and draft section and industry descriptions, attorney profiles and similar materials;
Maintain library of collateral materials, and organizational system for drafts and completed proposals and pitches;
Maintain accuracy of the section’s experience in the CRM, including clients and experience descriptions.
Assist in the preparation, submission and tracking of proposals and new business pitches.
Write, proofread, and edit survey submissions and responses to RFP inquiries and tailored practice descriptions required for specific opportunities:
Draft fresh content as required based on conversations with attorneys, BDM and others knowledgeable in the area of expertise;
Coordinate production of final deliverables – hardcopy or electronic;
Track pitch and proposal activity, including follow-up activities with marketing and business development personnel and attorneys to determine, document and share results and best practices.
Help maintain the sections’ web content:
Coordinate publishing of case studies, events, alerts, advisories and other client-focused communications.
Provide support to attorneys and business development in the preparation and drafting of industry surveys such as Chambers and Best Law Firms
Assist with other marketing and business development activities on an as needed basis including Client Teams’ activities and other firm wide initiatives.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
3+ years of experience in marketing or business development, preferably in a law firm or professional services environment.
Intellectual curiosity.
Strong written and verbal communication skills.
Exceptional organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Flexibility to work overtime when necessary.
The salary range for this position in NY is $65,000 to $80,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Senior Manager of Employee Relations and Compliance – Boston
Office Boston
Practice Area Human Resources
Date Posted Oct 16, 2024
Application Deadline Oct 16, 2025
The Senior Manager of Employee Relations and Compliance is responsible for managing confidential employee relations matters and investigations through to resolution. The position will lead and provide expert advice on matters involving potential risk and claims to the firm. The Senior Manager of Employee Relations and Compliance will create and maintain a centralized and consistent approach to conducting workplace investigations and drafting performance improvement plans. This role will work in collaboration with the Chief Human Resources Officer (CHRO), the Director of Human Resources, HR Business Partners (HRBPs) and other stakeholders. In addition, this role will be responsible for ensuring that the firm’s policies and practices stay compliant with federal and state regulations.
This position reports to the Director of Human Resources.
Responsibilities:
Lead workplace investigations, involving sensitive or complex issues, in collaboration with the Chief Human Resources Officer, Director of Human Resources or other stakeholders.
Apply a consistent approach to conducting workplace investigations.
Document investigation interviews, summary of findings and conclusions.
Develop then drive, in collaboration with HRBPs, the use by managers of consistent templates for written warnings and performance improvement plans.
Coach managers on in drafting thorough written warnings and performance improvement plans.
Act as a trusted advisor to HRBPs and other managers.
Manage firm compliance with employment regulations, at the federal and state level, ensuring the firm is current with the necessary policies, postings and trainings.
Act as owner of employee/HR policies. Draft and modify policies in response to emerging trends; collaborate with relevant internal departments, such as HRIS, payroll, benefits, and legal counsel as needed.
Lead the annual affirmation of policies, collaborating with the HRIS team.
Develop recommendations to enhance compliance and mitigate risk.
Identify pertinent data analytics to assess trends and areas of risk for the firm; inform the CHRO and Director of HR at a regular cadence.
Provide quality client service by responding professionally and timely to the inquiries of our internal stakeholders.
Work collaboratively with colleagues within and outside of the Human Resources – Professional Staff team.
Maintain paper and electronic files in compliance with current firm policies.
Proactively participate in training opportunities to remain current with trends in HR and changes in employment law.
Travel required to resolve issues on-the-ground as they arise in any of Mintz’s offices.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Bachelor’s degree required.
10+ years of experience as an HR Business Partner, HR Generalist or related role, preferably in professional services.
Experience guiding/managing employee relations and job performance issues.
Strong facilitation skills and proven ability to influence and advise on a wide range of employee relations and HR compliance issues.
Outstanding sense of client service.
Excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Ability to maintain confidentiality and handle highly confidential matters with discretion.
Creative and logical problem-solving skills and reasoning ability.
Ability to work under pressure, successfully manage competing demands, and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Willing to accept constructive feedback and training all in the spirit of professional development.
Excellent technical skills, including proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to quickly learn new applications and software.
Ability to work well independently and as part of a team.
Enthusiastic, proactive, and positive attitude.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for the role.
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Senior Manager of Professional Development – ALL US Offices
Office ALL Office Locations
Practice Area Attorney Development
Date Posted Oct 02, 2024
Application Deadline Oct 22, 2025
The Senior Manager of Professional Development will be responsible for managing comprehensive professional development programs critical to the career progression of attorneys. This position is part of our Attorney Development team and will report to the Director of Attorney Development. This role requires a strategic thinker, with strong people management skills, and a passion for fostering a culture of continuous learning and development. Candidates should have deep understanding of the legal professional and the unique professional development needs of legal professionals is important. Responsibilities: Oversee the development, design, and delivery of firm-wide legal training for associates, of counsel, patent agents, and summer associates, to ensure they are equipped with the necessary skills and knowledge to succeed. Work with firm leaders to identify professional development needs and create and implement training solutions. Design and implement career development trainings that focus on soft skills, consisting of annual Transitions Training retreats for our junior, mid-level, and senior associates. Identify and work with internal experts and external training providers to conceptualize professional skills and clinic-based training content and customize for Mintz needs. Integrate the firm’s core competencies into professional development efforts. Ensure the firm is in compliance with all CLE requirements. Identify and implement new learning strategies, such as e-learning programming. Meet with new lateral associates and patent agents as part of the firm’s integration efforts. Work with firm leadership to ensure on-the-job training is consistent, developmentally appropriate, and aids in the advancement of associate skills. Collaborate with team members, firm leaders, partners, associates, and other administrative departments to ensure successful and relevant programming. Lead a team of professional development professional, providing training, guidance, and opportunities for further development. Monitor and implement current trends and best practices in professional development. Travel to other Mintz offices regularly to assess and promote professional development opportunities. Assume additional responsibilities as requested. This role requires 60% in office presence; remote work is permissible 40% of the time. Qualifications: Bachelor’s degree required. JD or advanced degree in a relative field is highly preferred. 7+ or more years of experience in professional development, preferably within a law firm or professional services industry. Prior experience managing staff is required. Demonstrated ability to motivate and develop teams, and proven leadership abilities. Outstanding sense of client service, with demonstrated ability to instill this in others. Possess excellent verbal and written communication skills. Flexibility and openness to ideas and solutions, with a willingness to adapt and innovate in response to evolving needs and challenges. Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities. Strong planning, project management and organizational skills. Strong sense of urgency. Ability to collaborate and gain the respect, trust, and confidence of the firm’s attorneys and professional staff. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. The salary range for this position in California, New York, and Washington, DC is $150,000 to $175,000. This position is bonus eligible. Mintz offers a comprehensive benefits package. |
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Senior Research Analyst – Boston, New York, San Diego, San Francisco, Washington DC
Office MULTIPLE Office Locations
Practice Area Research Services
Date Posted Mar 29, 2024
Application Deadline Aug 07, 2026
Under the direction of the Manager, Research Services, the Senior Research Analyst works to provide expert and in-depth research services to all attorneys, legal staff, administrators, and others firm wide. Senior Research Analysts serve as designated specialists (subject, industry, practice area, and/or type of research) and are expected to lead/drive other projects or areas. The Senior Research Analyst takes an active part in developing the skills of the Research Analysts and will be on the track for promotion to Lead Research Analyst.
Responsibilities:
Research and Reference Services
Conducts high-level, customizable research and analysis in legal, business, and other subjects using appropriate print or electronic resources, as well as other libraries and industry colleagues.
Responds to research queries accurately, and in a timely and cost-effective manner.
Monitors research intake and handles research projects in accordance with the schedule implemented by the department.
Leads or coordinates large or group projects, as required.
Presents results using department branding and templates whenever possible.
Advises, mentors, and oversees skill development of more junior research staff. Oversees work product.
Serves as practice, subject, industry and/or type of research specialist in areas identified by the Manager.
Orientation, Training and Knowledge Sharing Services
Assists with the development of orientation, training, research guides, Spotlights, and other reference materials.
Participates in formal orientation and training sessions.
Conducts on-demand training in the use of print or electronic resources.
Identifies attorney research and training needs and proactively provides opportunities for education.
Assists in developing content for the intranet and other internal firm meetings.
Continuing Education and Communication
Maintains current knowledge of developments in research and competitive intelligence services and resources.
Maintains awareness of current and emerging technologies relevant to research services and shares knowledge with the team and attorney groups.
Actively participates in department, practice, and other internal firm meetings.
Other Duties
Reviews, evaluates, and recommends new resources.
Participates in collection development, collection maintenance, budget management, supervision of filing services, shelf reading and other activities to make sure that we maintain a useful collection in each office.
Participates in, or leads, special projects as assigned.
Assume additional responsibilities as requested.
This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
Master of Library Science from an ALA accredited school or equivalent degree.
5+ years progressively responsible experience, including significant experience in a law firm or corporate information center. Law firm experience is strongly preferred.
Knowledge of research methodology as well as print and electronic resources in the areas of law relevant to the firm’s practice areas.
Proficiency with wide variety of relevant research services.
Familiarity with library technologies, including software and products used for communication, research, and knowledge sharing.
Ability to analyze, evaluate and synthesize information from a variety of sources.
Ability to prepare reports, executive summaries, and other correspondence necessary to communicate research results.
Strong organizational and problem-solving skills.
Strong oral and written communication skills including business writing skills.
Works effectively under pressure and can manage multiple priorities under deadlines.
Excellent interpersonal skills, with the ability to forge relationships with management, colleagues and a diverse clientele, strong customer service orientation.
Works well independently and as part of a team. Provides back up support wherever needed in the department.
Self-motivated, resourceful, and creative.
Understands Research Services policies and procedures; accurately interprets and effectively implements them.
Possess excellent verbal and written communication skills with an ability to influence others.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Outstanding sense of customer service.
Deep personal commitment to integrity, excellent judgment and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Familiarity with library technologies, including software and products used for communication, research and knowledge sharing. Ability to quickly get up to speed and master new applications and software is critical.
The salary range for this position in DC, CA, and NY is $80,000 to $120,000. This position is bonus eligible.
Mintz offers a comprehensive benefits package. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
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Temp-to-Perm Food Service Assistant – Boston
Office Boston
Practice Area Operations
Date Posted Sep 30, 2024
Application Deadline Sep 24, 2025
This position will be responsible for supporting the Food Services Department by performing a variety of duties to assist in the preparation and presentation of meals and refreshments to the Firm’s clients, guests, attorneys, and staff. The hours for this position will allow for an option to work: Four days: 9:45 am – 7:00 pm, or Five days: 11:30 am – 7:00 pm. Training may be required on some days beginning at 8:00 am. This position will report to the Food Services Manager. Responsibilities Clean and stock all pantries and lounges on a daily basis. Assist in the set-up, service, and clean-up of any breakfasts/lunches/dinners/events. Prepare conference rooms and deliver/remove all beverage and food carts in a timely manner. Order last minute meals (service from 1 to a group) and deliver in a timely manner. Maintain an immaculate environment at all times. Assume additional responsibilities as requested. This role requires 100% in office presence. Qualifications 1+ years experience in the food services or hospitality industry, preferably within a large corporate environment. A professional demeanor and willingness to wear a uniform. Strong interpersonal, communication and hospitality service skills. Demonstrated skill providing service in an efficient, quiet, and discreet manner. Proven ability to work both independently as well as on a team, in a busy, time-sensitive environment. Ability to lift 40 lbs. and to push carts of equal weight. Ability to work until 7:30 p.m. to cover vacations and absences. Possess excellent written and verbal communication skills. Strong organizational and administrative skills. Excellent attention to detail and ability to execute through to completion. Creative problem-solving skills, reasoning ability, and logical thought process. Ability to work under pressure, prioritize competing demands, and meet various deadlines. Demonstrated ability to professionally interact and collaborate with colleagues at all levels. Outstanding sense of customer service. Enthusiastic, proactive, and positive attitude. Ability to handle confidential matters with discretion. Must be self-motivated to produce quality work. High level of integrity and honesty. Excellent computer skills and ability to quickly get up to speed and master new applications and software as needed. Flexibility to work overtime when necessary. This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job. |
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